SPECIFICATIONS FOR HELICOPTER SERVICE STORM RATES MSA

Project Information

Bid Title: SPECIFICATIONS FOR HELICOPTER SERVICE STORM RATES MSA
Issuing Agency: Florida Keys Electric Cooperative
Location: Florida
Published Date: Apr 14, 2025
Closing Date: Apr 15, 2025
Government Level: State & Local
Status: Closed
Ref. #: FKEC BID #25-20
Original Source: Join to Access Full Details
Bid Inquiries: Join to Access Full Details
Bid Documents: Join to Access Full Details
Project Description: Main

Agency
Florida Keys Electric Cooperative

Status
Active

Fiscal Year
2025

Primary Contact
Procurement Department

Title
SPECIFICATIONS FOR HELICOPTER SERVICE STORM RATES MSA

Secondary Contact

Number
FKEC BID #25-20

Tertiary Contact

Type
Request for Proposal

Department

Online Submissions
No

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
FKEC is seeking to enter into a Master Service Agreement with a Helicopter Service provider which will allow FKEC to inspect our service territory after a natural disaster (e.g. hurricanes, storm surges, tornados) or other emergency, to determine if repairs are needed on any structure not accessible by truck, or when air ferrying services are required. Please see Bid Package for complete details.

Dates(All times are listed as EST )

Broadcast Date
3/28/2025 8:00 AM EST

Question End Date
4/9/2025 2:00 PM EST

Due Date
4/15/2025 2:00 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 0 (All times are listed as EST )

Date Time Mandatory Location

Documents

Total: 2

Type Name Description File Type

Request for Proposal SPECIFICATIONS FOR HELICOPTER SERVICE STORM RATES MSA.pdf SPECIFICATIONS FOR HELICOPTER SERVICE STORM RATES MSA PDF

Exhibit EXHIBIT A Master Services Agreement Terms & Conditions 03262025.pdf EXHIBIT A FKEC TERMS & CONDITIONS PDF

Questions & Answers

Total: 1

Question Date Asked Answer Date Answered

Due to the storm services nature of this RFP and the three scopes of work listed, we are unsure how to quantify a “Not to Exceed” price based on the given example:
“The cost proposal shall be a “Not to Exceed” price with a maximum cost based on the expectations that HELICOPTER SERVICE resources will be deployed to south Florida within 24 hours after a storm event, or within 48 hours of the roads into the Florida Keys and Monroe County, FL being open. Provide a fully detailed cost proposal including staff costs and any necessary expenses to accomplish the tasks described in the Scope of Services above. Include a copy of the firm’s Travel Policy. FKEC reserves the right to provide fuel, lodging, meals, etc. The evaluation process is designed to award this contract not necessarily to the Contractor of least cost, but rather to the Contractor whose proposal best meets the requirements of this RFP.”
Each outlined scope and the range of expectation for each scope, will greatly influence an estimated cost. For example, the number of helicopters required, the number and depth of services required by FKEC depending on the severity of damages from the storm, and the duration of time that it would take to perform all scopes, should there be a need. Storm damage varies greatly from year to year and without having any hard data points to use there is no possible way to provide an accurate “Not to Exceed” price. Can you please elaborate on the information provided in the “Cost Proposal with ‘Not to Exceed’ verbiage” to include details such as the below bullet points so that we can provide a more comprehensive price to encompass all areas referenced?
•        How many helicopters do you expect to need
•        How long would you expect helicopter(s) to ferry personnel and equipment should a bridge be deemed unusable
•        How many hours/days do you intend for the helicopter(s) to perform inspection and damage assessment & will a FKEC representative be part of the crew performing the inspections
•        Scope of work for the helicopter to repair any damages to transmission structures
•        Will FKEC provide qualified line workers to support the helicopter(s) during any repairs to damages
•        Will FKEC provide all necessary materials for any repairs to damages

Scopes of Work Referenced from Page 2:
1.        Helicopter to ferry personnel and equipment should a bridge be deemed unusable;
2.        Helicopter for initial inspection and damage assessment;
3.        Helicopter for repairs to any damaged transmission structures.

Cost Proposal with “Not to Exceed” Verbiage Referenced from Page 3:
Cost Proposal. The cost proposal shall be a “Not to Exceed” price with a maximum cost based on the expectations that HELICOPTER SERVICE resources will be deployed to south Florida within 24 hours after a storm event, or within 48 hours of the roads into the Florida Keys and Monroe County, FL being open. Provide a fully detailed cost proposal including staff costs and any necessary expenses to accomplish the tasks described in the Scope of Services above. Include a copy of the firm’s Travel Policy. FKEC reserves the right to provide fuel, lodging, meals, etc. The evaluation process is designed to award this contract not necessarily to the Contractor of least cost, but rather to the Contractor whose proposal best meets the requirements of this RFP.
4/2/2025 12:45:59 PM The cost proposal should list the necessary details to provide the bid review team with an understanding of the cost of each line item of service that each bidder offers. Separately, the NTE pricing is an amount selected by the bidder to represent a deployment of their services under typical middle of the road level storm conditions. The NTE price is not what is being evaluated in comparison to the services offered. The cost proposal with the listed services is what is being evaluated by the bid review team.
One helicopter is likely to be utilized but if more are available, please list availability and pricing.
FKEC will only have 1 representative for the initial fly over of the system impacted by the storm to evaluate a high-level system overview. The bidder would be expected to provide an inspector to perform an inspection and documentation of the storm affected areas. While the intensity of the storm and affect to our system could greatly vary, 2-4 weeks of deployment time would likely cover the average storm impacting our area. This could vary greatly with a different intensity of a storm.
If bidder offers repairs to be performed from a helicopter, static bond repairs, straightening of insulators, replacement of insulators, and pole ground repairs are all likely tasks. If bidder is qualified, the repairs might be on energized or deenergized circuits.
FKEC does not have qualified linemen to work from a helicopter. Bidder will need to supply qualified line workers to work from a helicopter.
Yes, FKEC will provide all materials for repairs. 4/2/2025 3:40:11 PM

Commodity Codes

Total: 1

Code Description

[905-14] Airplane/Helicopter Services (Not Otherwise Classified)

Publications

Total: 0

Publication Date
Commodity Codes: NAICS 481211Nonscheduled Chartered Passenger Air Transportation
NAICS 481212Nonscheduled Chartered Freight Air Transportation
NAICS 481219Other Nonscheduled Air Transportation

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Type	Name	Description	File Type
Request for Proposal	SPECIFICATIONS FOR HELICOPTER SERVICE STORM RATES MSA.pdf	SPECIFICATIONS FOR HELICOPTER SERVICE STORM RATES MSA	PDF
Exhibit	EXHIBIT A Master Services Agreement Terms & Conditions 03262025.pdf	EXHIBIT A FKEC TERMS & CONDITIONS	PDF

Question	Date Asked	Answer	Date Answered
Due to the storm services nature of this RFP and the three scopes of work listed, we are unsure how to quantify a “Not to Exceed” price based on the given example: “The cost proposal shall be a “Not to Exceed” price with a maximum cost based on the expectations that HELICOPTER SERVICE resources will be deployed to south Florida within 24 hours after a storm event, or within 48 hours of the roads into the Florida Keys and Monroe County, FL being open. Provide a fully detailed cost proposal including staff costs and any necessary expenses to accomplish the tasks described in the Scope of Services above. Include a copy of the firm’s Travel Policy. FKEC reserves the right to provide fuel, lodging, meals, etc. The evaluation process is designed to award this contract not necessarily to the Contractor of least cost, but rather to the Contractor whose proposal best meets the requirements of this RFP.” Each outlined scope and the range of expectation for each scope, will greatly influence an estimated cost. For example, the number of helicopters required, the number and depth of services required by FKEC depending on the severity of damages from the storm, and the duration of time that it would take to perform all scopes, should there be a need. Storm damage varies greatly from year to year and without having any hard data points to use there is no possible way to provide an accurate “Not to Exceed” price. Can you please elaborate on the information provided in the “Cost Proposal with ‘Not to Exceed’ verbiage” to include details such as the below bullet points so that we can provide a more comprehensive price to encompass all areas referenced? • How many helicopters do you expect to need • How long would you expect helicopter(s) to ferry personnel and equipment should a bridge be deemed unusable • How many hours/days do you intend for the helicopter(s) to perform inspection and damage assessment & will a FKEC representative be part of the crew performing the inspections • Scope of work for the helicopter to repair any damages to transmission structures • Will FKEC provide qualified line workers to support the helicopter(s) during any repairs to damages • Will FKEC provide all necessary materials for any repairs to damages Scopes of Work Referenced from Page 2: 1. Helicopter to ferry personnel and equipment should a bridge be deemed unusable; 2. Helicopter for initial inspection and damage assessment; 3. Helicopter for repairs to any damaged transmission structures. Cost Proposal with “Not to Exceed” Verbiage Referenced from Page 3: Cost Proposal. The cost proposal shall be a “Not to Exceed” price with a maximum cost based on the expectations that HELICOPTER SERVICE resources will be deployed to south Florida within 24 hours after a storm event, or within 48 hours of the roads into the Florida Keys and Monroe County, FL being open. Provide a fully detailed cost proposal including staff costs and any necessary expenses to accomplish the tasks described in the Scope of Services above. Include a copy of the firm’s Travel Policy. FKEC reserves the right to provide fuel, lodging, meals, etc. The evaluation process is designed to award this contract not necessarily to the Contractor of least cost, but rather to the Contractor whose proposal best meets the requirements of this RFP.	4/2/2025 12:45:59 PM	The cost proposal should list the necessary details to provide the bid review team with an understanding of the cost of each line item of service that each bidder offers. Separately, the NTE pricing is an amount selected by the bidder to represent a deployment of their services under typical middle of the road level storm conditions. The NTE price is not what is being evaluated in comparison to the services offered. The cost proposal with the listed services is what is being evaluated by the bid review team. One helicopter is likely to be utilized but if more are available, please list availability and pricing. FKEC will only have 1 representative for the initial fly over of the system impacted by the storm to evaluate a high-level system overview. The bidder would be expected to provide an inspector to perform an inspection and documentation of the storm affected areas. While the intensity of the storm and affect to our system could greatly vary, 2-4 weeks of deployment time would likely cover the average storm impacting our area. This could vary greatly with a different intensity of a storm. If bidder offers repairs to be performed from a helicopter, static bond repairs, straightening of insulators, replacement of insulators, and pole ground repairs are all likely tasks. If bidder is qualified, the repairs might be on energized or deenergized circuits. FKEC does not have qualified linemen to work from a helicopter. Bidder will need to supply qualified line workers to work from a helicopter. Yes, FKEC will provide all materials for repairs.	4/2/2025 3:40:11 PM

Code	Description
[905-14]	Airplane/Helicopter Services (Not Otherwise Classified)

SPECIFICATIONS FOR HELICOPTER SERVICE STORM RATES MSA

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