Project Information

Bid Title

PROFESSIONAL AUDITING SERVICES

Issuing Agency

Jacksonville city

Location

Texas

Published Date

Apr 27, 2026

Closing Date

May 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP# 2026-300-01

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	RFP# 2026-300-01
Bid Title:	PROFESSIONAL AUDITING SERVICES
Category:	Request for Proposal
Status:	Open

Description: NOTICE TO PROPOSERS CITY OF JACKSONVILLE, TEXAS REQUEST FOR PROPOSALS The City of Jacksonville, Texas is accepting proposals for the following: Professional Auditing Services (RFP# 2026-300-01) Proposal Documents: Proposal documents are available on the City’s website at: https://www.jacksonvilletx.org/Bids.aspx Submission Information: Sealed proposals must be submitted to: City of Jacksonville Attn: Finance Director 315 S. Ragsdale St. Jacksonville, Texas 75766 Proposals will be accepted until 3:00 p.m. on May 29, 2026, and will be opened at that time but not publicly read. Pre-Proposal Conference: A pre-proposal conference will be held at 11:00 a.m. on May 18, 2026 at City Hall, 315 S. Ragsdale St., Jacksonville, Texas 75766. The City of Jacksonville is not responsible for proposals that are misplaced or improperly delivered. Late proposals will not be accepted and will be returned unopened. The City reserves the right to reject any or all proposals and to waive any informalities in the proposal process. City of Jacksonville, Texas Roxanna Briley Finance Director Publication Date/Time: 4/27/2026 3:00 PM Publication Information: https://www.jacksonvilletx.org/Bids.aspx Closing Date/Time: 5/29/2026 3:00 PM Submittal Information: City of Jacksonville Attn: Finance Director 315 S. Ragsdale St. Jacksonville, Texas 75766 Bid Opening Information: 3:00 p.m. on May 29, 2026 Pre-bid Meeting: 11:00 a.m. on May 18, 2026 Contact Person: Roxanna Briley Finance Director roxanna.briley@jacksonvilletx.org (903) 339-3317 215 E Rusk St Jacksonville, TX 75766 Download Available: https://www.jacksonvilletx.org Business Hours: 8:00 am - 5:00 pm (M-F) Related Documents: RFP for professional auditing services 2026

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REQUEST FOR PROPOSALS

April 27, 2026

CITY OF JACKSONVILLE, TEXAS

REQUEST FOR PROPOSALS

FOR

PROFESSIONAL AUDITING SERVICES

RFP# 2026-300-01

315 S. Ragsdale St.

JACKSONVILLE, TEXAS 75766

PROFESSIONAL AUDITING SERVICES

Page 1 of 26

REQUEST FOR PROPOSALS

April 27, 2026

Contents

INTRODUCTION............................................................................................................................................. 4

General Information ................................................................................................................................. 4

Term of Engagement................................................................................................................................. 4

Subcontracting .......................................................................................................................................... 4

NATURE OF REQUIRED SERVICES.................................................................................................................. 5

General...................................................................................................................................................... 5

Scope of Work to be Performed ............................................................................................................... 5

Auditing Standards to be Followed........................................................................................................... 5

Reports to be Issued ................................................................................................................................. 5

Special Considerations .............................................................................................................................. 6

Working Paper Retention and Access to Working Papers ........................................................................ 6

NATURE OF ADDITIONAL SERVICES INCLUDED IN SCOPE............................................................................. 6

Scope of Additional Services ..................................................................................................................... 6

Reports to Be Issued ................................................................................................................................. 7

DESCRIPTION OF THE GOVERNMENT ........................................................................................................... 7

Name of Contact Persons/Organizational Chart/Location of Offices ....................................................... 7

Background Information ........................................................................................................................... 7

Reporting Entity ........................................................................................................................................ 7

Budgetary Basis of Accounting ................................................................................................................. 8

Pension Plans ............................................................................................................................................ 8

Component Unit........................................................................................................................................ 8

Magnitude of Finance Operations ............................................................................................................ 8

Internal Audit Function ............................................................................................................................. 8

Availability of Prior Audit Reports and Working Papers ........................................................................... 8

TIME REQUIREMENTS ................................................................................................................................... 9

Proposal Calendar ..................................................................................................................................... 9

Notification and Contract Dates ............................................................................................................... 9

Audit Schedule .......................................................................................................................................... 9

ASSISTANCE TO BE PROVIDED TO THE AUDITOR AND REPORT PREPARATION ........................................... 9

Finance Department and Clerical Assistance............................................................................................ 9

Statements And Schedules to Be Prepared by the Staff of the City ......................................................... 9

Work Environment and Technology Access.............................................................................................. 9

PROFESSIONAL AUDITING SERVICES

Page 2 of 26

REQUEST FOR PROPOSALS

April 27, 2026

PROPOSAL REQUIREMENTS ........................................................................................................................ 10

General Requirements ............................................................................................................................ 10

Submission of Proposals ......................................................................................................................... 10

Technical Proposal .................................................................................................................................. 11

Specific Audit Approach .......................................................................................................................... 12

Identification of Anticipated Potential Audit Problems.......................................................................... 12

Report Format......................................................................................................................................... 12

Sealed Dollar Cost Bid ............................................................................................................................. 12

Rates for Additional Professional Services.............................................................................................. 13

Manner of Payment ................................................................................................................................ 13

Status of Auditor ..................................................................................................................................... 13

Warranties .............................................................................................................................................. 13

EVALUATION PROCEDURES ........................................................................................................................ 13

Review of Proposals ................................................................................................................................ 13

Evaluation Criteria................................................................................................................................... 14

Oral Presentations .................................................................................................................................. 15

Final Selection ......................................................................................................................................... 15

Right to Reject Proposals ........................................................................................................................ 15

APPENDICES ................................................................................................................................................ 16

APPENDIX A: ORGANIZATIONAL CHART ..................................................................................................... 17

APPENDIX B: LIST OF KEY OFFICIALS ........................................................................................................... 18

APPENDIX C: FISCAL YEAR 2025-2026 AUDIT SCHEDULE............................................................................ 19

APPENDIX D: SCHEDULES PREPARED BY CLIENT......................................................................................... 21

APPENDIX E: COST PROPOSAL FORM ......................................................................................................... 23

APPENDIX F: PROPOSERS WARRANTIES ..................................................................................................... 25

APPENDIX G: INSURANCE REQUIREMENTS ................................................................................................ 26

PROFESSIONAL AUDITING SERVICES

Page 3 of 26

REQUEST FOR PROPOSALS

April 27, 2026

INTRODUCTION

General Information

The City of Jacksonville, Texas (“City”) is requesting proposals from qualified firms of certified public

accountants to audit its financial statements for the fiscal year ending September 30, 2026, with the

option of auditing its financial statements for each of the four (4) subsequent fiscal years. These audits

are to be performed in accordance with generally accepted auditing standards as well as the following

additional requirements:

There is no express or implied obligation for the City to reimburse responding firms for any expenses

incurred in preparing proposals in response to this request.

A pre-proposal conference for all the firms interested in submitting a proposal will be held at 11:00 AM

on May 18, 2026 at 315 S. Ragsdale St., Jacksonville, TX 75766 in the City Council Chambers to answer

questions about the engagement. After this preproposal conference, any inquiries concerning the

request for proposals should be addressed to the Finance Director.

To be considered, one physical and one digital copy of the proposal must be received by the Finance

Director at 315 S. Ragsdale St., Jacksonville, Texas 75766 by 3:00PM on May 29, 2026. The physical

address is 315 S. Ragsdale St., Jacksonville, Texas 75766 and the mailing address is P.O. Box 1390

Jacksonville, Texas 75766-1390. The City reserves the right to reject any or all proposals submitted.

Proposals submitted will be evaluated by the City based on criteria established within this proposal.

During the evaluation process the City reserves the right, where it may serve the City's best interest, to

request additional information or clarification from proposers, or to allow corrections of errors or

omissions. At the discretion of the City, firms submitting proposals may be requested to make oral

presentations as part of the evaluation process.

The City reserves the right to retain all proposals submitted and to use any ideas in a proposal regardless

of whether that proposal is selected. Submission of a proposal indicates acceptance by the firm of the

conditions contained in this request for proposals, unless clearly and specifically noted in the proposal

submitted and confirmed in the contract between the City and the firm selected.

It is anticipated the selection of a firm will be completed by June 9, 2026. Following the notification of

the selected firm it is expected a contract will be executed between both parties by June 12, 2026.

Term of Engagement

A five (5) - year contract is contemplated, subject to annual review, the satisfactory negotiation of terms

(including a price acceptable to both the City and the selected firm), the concurrence of the City Council

and the annual availability of an appropriation.

Subcontracting

Firms submitting proposals may consider subcontracting portions of the engagement to small audit

firms or audit firms owned and controlled by socially and economically disadvantaged individuals. If this

is to be done, that fact, and the name of the proposed subcontracting firms, must be clearly identified in

the proposal. Following the award of the audit contract, no additional subcontracting will be allowed

without the express prior written consent of the City.

PROFESSIONAL AUDITING SERVICES

Page 4 of 26

REQUEST FOR PROPOSALS

April 27, 2026

NATURE OF REQUIRED SERVICES

General

The City is soliciting the services of qualified firms of certified public accountants to audit its financial

statements for the fiscal year ending September 30, 2026, with the option to audit the City’s financial

statements for each of the four (4) subsequent fiscal years. These audits are to be performed in

accordance with the provisions contained in this request for proposals.

Scope of Work to be Performed

The City values a collaborative working relationship and expects timely communication and

responsiveness throughout the audit process. The City desires the auditor to express an opinion on the

fair presentation of its governmental activities, its business-type activities, its aggregated discretely

presented component unit, each of its major funds, and its aggregated remaining fund information in

conformity with generally accepted accounting principles.

The auditor is not required to audit the combining and individual fund financial statements and

supporting schedules. However, the auditor is to provide an “in-relation-to” report on the combining

individual fund financial statements and supporting schedules based on the auditing procedures applied

during the audit of the basic financial statements.

The auditor is not required to audit the introductory and statistical sections of the report, but should be

reviewed for consistency with the audited financial statements.

The auditor shall also be responsible for performing certain limited procedures involving required

supplementary information required by the Governmental Accounting Standards Board as mandated by

generally accepted auditing standards.

The auditor’s assistance and consultation will be required in implementing new GASB and FASB

statements at the earliest possible date, even if prior to the required effective date.

Auditing Standards to be Followed

The audit shall be performed in accordance with Generally Accepted Auditing Standards (GAAS) as set

forth by the American Institute of Certified Public Accountants, the standards for financial audits set

forth in the U.S. Government Accountability Office’s Government Auditing Standards, the provisions of

the Single Audit Act, as amended, and the Uniform Administrative Requirements, Cost Principles, and

Audit Requirements for Federal Awards (2 CFR Part 200, Subpart F).

The City anticipates that a Single Audit will be required for the foreseeable future due to federal funding

associated with the Texas Water Development Board (TWDB). Accordingly, the auditor shall include

Single Audit procedures and reporting as part of the base audit engagement.

Reports to be Issued

Following the completion of the audit of the fiscal year's financial statements, the auditor shall issue a

report on the fair presentation of the financial statements in conformity with generally accepted

accounting principles.

The auditor shall communicate in a letter to management any reportable conditions found during the

audit. A reportable condition shall be defined as a significant deficiency in the design or operation of

PROFESSIONAL AUDITING SERVICES

Page 5 of 26

Commodity Codes

• NAICS 541211Offices of Certified Public Accountants
• NAICS 541219Other Accounting Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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