Project Information

Bid Title

Locomotive Coupler Pocket Retrofit

Issuing Agency

City of Tacoma

Location

Washington

Published Date

Jan 14, 2026

Closing Date

Feb 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

TR25-0209F

Original Source

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Bid Documents

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Project Description

Specification Number	Type	Due Date	Time Due - Pacific	Title and Solicitation Documents	Date Issued
TR25-0209F	RFP	02/24/2026	11 AM	Locomotive Coupler Pocket Retrofit Specification Register for the Bid Holders List	01/14/2026

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TACOMA RAIL

REQUEST FOR PROPOSALS

LOCOMOTIVE COUPLER POCKET RETROFIT

SPECIFICATION NO. TR25-0209F

City of Tacoma

Tacoma Public Utilities/Tacoma Rail

REQUEST FOR PROPOSALS TR25-0209F

Locomotive Coupler Pocket Retrofit

Submittal Deadline: 11:00 a.m., Pacific Time, Tuesday, February 24, 2026.

Submittals must be received by the City’s Procurement and Payables Division by 11:00 a.m. Pacific Time.

For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server, as

the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid

submittals. Include the specification number in the subject line of your email. Your submittal must be sent as

an attachment, links to your electronic submittal will not be accepted.

For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp

located at the lobby security desk, as the official time of receipt. Include the specification number on the

outside of the sealed envelope. Late submittals will be returned unopened and rejected as non-responsive.

Submittal Delivery: Sealed submittals will be received as follows:

By Email:

sendbid@tacoma.gov

Maximum email size including attachments: 35 MB.

Multiple emails may be sent for each submittal.

Note: Email may pass through multiple servers before arriving

at its destination. Please allow sufficient time for email delivery

of submittals. Timely electronic delivery is at the risk of the

supplier.

In Person:

Tacoma Public Utilities Administration Building North,

Main Floor, Lobby Security Desk

3628 South 35th Street

Tacoma, WA 98409

Monday – Friday 8:00 am to 4:30 pm

Bid Opening: Submittals must be received by the City’s Procurement and Payables Division prior to 11:00

a.m. Pacific Time. Sealed submittals in response to a RFB will be opened Tuesday’s at 11:15 a.m. by a

purchasing representative and read aloud during a public bid opening held at the Tacoma Public Utilities

Administrative Building North, 3628 S. 35th Street, Tacoma, WA 98409, conference room M-1, located on the

main floor. They will also be held virtually Tuesday’s at 11:15 a.m. Attend a Zoom meeting via this link or call 1

(253) 215 8782, using meeting ID # 884 0268 0573, passcode # 070737.

Submittals in response to an RFP, RFQ or RFI will be recorded as received, but not read at bid opening. As

soon as possible, after 1:00 PM, on the day of submittal deadline, preliminary results will be posted to

www.TacomaPurchasing.org.

If you believe your submittal was sent timely and was not read at bid opening, please contact

sendbid@tacoma.gov immediately.

Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and

obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.

• Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates.

• Click here to see a list of vendors registered for this solicitation.

Pre-Proposal Meeting: A pre-proposal meeting will be held on Thursday January 29, 2026, at 10: a.m. at

Tacoma Rail,

2601 SR 509, North Frontage Road

Tacoma, WA, 98421

Project Scope: Provide all labor, to include certified welders, as well as parts, materials and equipment

necessary to remove and modify the coupler pockets on four (4) EMD MP15AC locomotives to retrofit new or

requalified draft gears that will accommodate both self-aligning couplers and non-self-aligning couplers.

Contractor will also be required to supply and install the new or re-qualified draft gears as well as supply and

Form No. SPEC-040C

Page 2 of 19

Revised: 06/03/2024

install 2 sets of new self-aligning couplers, ensuring compatibility across all 4 locomotives, and 4 sets of new

non-self-aligning couplers also ensuring compatibility across all 4 locomotives.

Estimate: $250,000.00

Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with

State of Washington law.

Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of

the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to

nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be

made available in an alternate format by emailing the contact listed below in the Additional Information section.

Title VI Information:

“The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42

U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively

ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises

will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated

against on the grounds of race, color, national origin in consideration of award.

Additional Information: Requests for information regarding the specifications may be obtained by contacting

Sara Bird by email to Sbird@tacoma.gov.

Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for

protests submitted prior to and after submittal deadline.

Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with

disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.

Form No. SPEC-040C

Page 3 of 19

Revised: 06/03/2024

TABLE OF CONTENTS

SUBMITTAL CHECK LIST ......................................................................................................... 5

1. BACKGROUND .................................................................................................................. 6

2. MINIMUM REQUIREMENTS .............................................................................................. 6

3. SCOPE OF SERVICES AND DELIVERABLES................................................................... 7

4. CONTRACT TERM ............................................................................................................. 8

5. CALENDAR OF EVENTS ................................................................................................... 8

6. INQUIRIES ......................................................................................................................... 9

7. PRE-PROPOSAL MEETING............................................................................................... 9

8. DISCLAIMER ...................................................................................................................... 9

9. EVALUATION CRITERIA.................................................................................................... 9

10. CONTENT TO BE SUBMITTED – This section represents 100% of the possible scoring

criteria. ......................................................................................................................................10

11. INTERVIEWS / ORAL PRESENTATIONS.....................................................................13

12. RESPONSIVENESS .....................................................................................................13

13. ACCEPTANCE / REJECTION OF SUBMITTALS ..........................................................14

14. CONTRACT OBLIGATION............................................................................................14

15. STANDARD TERMS AND CONDITIONS / GENERAL PROVISIONS ...........................14

16. INSURANCE REQUIREMENTS....................................................................................14

17. PREVAILING WAGE INFORMATION – ........................................................................14

18. PARTNERSHIPS ..........................................................................................................15

19. COMMITMENT OF VENDOR KEY PERSONNEL .........................................................16

20. AWARD.........................................................................................................................16

21. ENVIRONMENTALLY PREFERABLE PROCUREMENT ..............................................16

22. PROPRIETARY OR CONFIDENTIAL INFORMATION ..................................................16

23. ADDENDUMS ...............................................................................................................17

24. LEAP REQUIREMENTS................................................................................................17

25. EQUITY IN CONTRACTING .........................................................................................17

APPENDIX A ............................................................................................................................18

APPENDIX B ............................................................................................................................19

Request for Proposal

Template Revised: 08/01/2025

Page 4 of 19

Specification No. TR25-0209F

SUBMITTAL CHECK LIST

This checklist identifies items to be included with your submittal. Any submittal received without

these required items may be deemed non-responsive and not be considered for award.

Submittals must be received by the City of Tacoma Purchasing Division by the date and time

specified in the Request for Proposal page.

The following items make up your submittal package:

One electronic copy of your complete submittal package

Signature Page (Appendix A)

Price Proposal Form (Appendix A)

Part Price Proposal List (vendor provided)

Information in Section 10 (Content To Be Submitted)

After award, the following documents will be executed:

Services Contract

Certificate of Insurance and related endorsements

Request for Proposal

Template Revised: 08/01/2025

Page 5 of 19

Specification No. TR25-0209F

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