Project Information

Bid Title

Supplemental Provision of Grounds Maintenance Services at Various Parks & Recreation Locations on an Annual Contract

Issuing Agency

Gwinnett County

Location

Georgia

Published Date

Apr 21, 2026

Closing Date

May 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

PA024-26 INV

Original Source

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Bid Documents

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Project Description

PA024-26 INV

Supplemental Provision of Grounds Maintenance Services at Various Parks & Recreation Locations on an Annual Contract

Buyer Contact : Casey.Beauston@GwinnettCounty.com

Opening Date : 05/13/2026 04:30 PM EST

Additional Documents : PA024-26 Exhibit A - Aerial Maps , PA024-26 Exhibit B - Property Service Report Form (1)

Attachment Preview

April 21, 2026

INFORMAL WRITTEN QUOTE

PA024-26

The Gwinnett County Board of Commissioners is soliciting competitive quotes from qualified contractors

for the Supplemental Provision of Grounds Maintenance Services at Various Parks & Recreation

Locations on an Annual Contract with two (2) one-year options to renew for the Gwinnett County

Department of Parks and Recreation.

Quotes should be typed or submitted in ink and returned to the attention of Casey Beauston, Purchasing

Associate III. Quotes should be received by 3:00 P.M. local time on May 13, 2026, by email at

casey.beauston@gwinnettcounty.com or sent to the Gwinnett County Financial Services - Purchasing

Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046.

Questions regarding quotes should be directed to Casey Beauston, Purchasing Associate III, at

casey.beauston@gwinnettcounty.com or by calling 770-822-7995, no later than 12:00 P.M. local time on

May 5, 2026. Quotes are legal and binding upon the bidder when submitted.

Successful contractor(s) will be required to meet insurance requirements. Insurance Company must be

authorized to do business in Georgia by The Georgia Insurance Department, listed in the Department of

Treasury's Publication of Companies holding Certificates of Authority as Acceptable Surety on Federal

Bonds and as acceptable reinsuring companies, and must have an A.M. Best rating of A-7 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs

or activities. Any requests for reasonable accommodations required by individuals to fully participate in

any open meeting, program or activity of Gwinnett County Government should be directed to the ADA

Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written quote documents supersede any verbal or written prior communications between the parties.

Award will be made to the contractor submitting the lowest responsive and responsible quote. Gwinnett

County reserves the right to reject any or all quotes, to waive technicalities, and to make an award deemed

in its best interest. Quotes may be split or awarded in entirety. Gwinnett County reserves the option to

negotiate terms, conditions, and pricing with the lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and

companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Casey Beauston, CPPB

Purchasing Associate III

The following pages should be returned in your quote:

Quote Schedule, Pages 8-9

Statement of Qualifications, Page 10

References, Page 11

Contractor Affidavit & Agreement, Page 12

List of Subcontractors, Page 13

PA024-26

Page 2

PROVISION OF GROUNDS MAINTENANCE SERVICES AT VARIOUS PARKS & RECREATION LOCATIONS

ON AN ANNUAL CONTRACT

I. SCOPE AND EXPERIENCE

Gwinnett County’s park system is nationally recognized as one of the best in the United States and

professional grounds maintenance standards are required.

Contractors must be capable of supplying all services specified in this solicitation. Contractor should

provide consistent and verifiable evidence of provision of these services on a contractual basis over the

last five (5) years. References must demonstrate the contractor has sufficient equipment and work force

to perform all specified services. Contractors can include a portfolio of completed projects, if desired.

Quotes will be considered only from contractors with crews and equipment adequate to successfully

and consistently perform all services for a contract of this type and magnitude.

Gwinnett County reserves the right to add or delete park and other locations as needed, or to modify the

range of services provided at any particular park. When changing the range of services or adding a park

facility, the County will solicit from the contractor a quote which the contractor shall develop with costs

comparable to similar locations under the contract.

II. GENERAL DESCRIPTION

All contractors must be able to provide an appropriate staff of employees, including supervisory and

administrative support staff for the efficient operation of the services described. Contractors interested

in quoting on this contract should employ at least three (3) different and currently active crews with at

least three (3) members per crew. Contractor should provide number of field staff employees, active

crews, and number of employees per crew on the Statement of Qualifications.

Contractor represents all its employees shall be qualified and competent to perform such services.

Contractor shall be solely responsible for the safe execution of this work. The contractor shall be

responsible for ensuring the safety of its crews, the public, and park visitors. The contractor shall have

personnel available that can be contacted Monday through Friday 7:00AM – 5:00PM to answer any

questions from County representatives.

Contractor must respond within four (4) hours to any phone calls or emails from County representatives.

Contractor shall be able to provide all labor, tools, and equipment necessary to complete required

services, including mowing, edging, blowing hardscapes, mulching, appropriate chemical application,

weed eradication by chemical or hand removal, trimming, and all other tasks necessary for the

satisfactory completion and safe execution of the work. Equipment must meet standards of use in

commercial applications. Contractor should provide an inventory list of equipment that will be utilized

to successfully and efficiently service the sites in this contract. This list should be included with quote

submittal.

The contractor is responsible for instructing their employees on appropriate safety measures and will

not permit placement of equipment in traffic lanes or locations that may create safety hazards.

Landscape employees are required to interrupt their work, if necessary, to allow traffic to pass through

the work areas. The contractor shall provide all safety equipment for their employees while on site.

The public shall be able to easily identify contractor’s employees. Company identification must be worn

while performing landscape services at the parks by all employees. An identifiable T-shirt uniform is

acceptable. Contractor vehicles must display the company name.

III. GENERAL SPECIFICATIONS

The County reserves the right to award the contract in its best interest. The County reserves the right

to adjust the quantity and delineation of the work should a backlog develop due to failure to execute

the work as stated in the quote by the contractor.

Award will be made to the lowest responsive and responsible contractor. The County may make such

investigations as it deems necessary to determine the ability of the contractor to perform, and the

contractor shall furnish to the County all such information and data for this purpose as the County may

PA024-26

Page 3

request. The County reserves the right to reject any quote if the evidence submitted by, or investigation

of such contractor fails to satisfy the County that such contractor is properly qualified to carry out the

obligations of the contract.

The County reserves the right to make an award as deemed in its best interest, which may include

awarding to a single contractor or multiple contractors.

A proposed schedule of service visits at each location should be provided to the County with your

quote.

SECTION II - NORTHWEST

Park Name & Address

Pinckneyville Park Community Recreation Center

4650 Peachtree Industrial Blvd

Berkeley Lake, GA 30096

West Gwinnett Park

4488 Peachtree Industrial Blvd

Berkeley Lake, GA 30096

Holcomb Bridge Park

4300 Holcomb Bridge Rd

Peachtree Corners, GA 30092

Jones Bridge Park

4901 East Jones Bridge Road

Peachtree Corners, GA 30092

Approximate

Maintenance Area

8 acres

6 acres

3 acres

17 acres

50 acres

Mow/Edge/Blow

X

X

X

X

Beds, Islands & Tree

Wells Maintenance

X

X

X

X

SITE VISITS

It is recommended contractors visit the sites listed above prior to quote submission. It shall be the

contractor’s responsibility to understand the areas of lawn, planting beds, mulched beds, and the

number of ornamental shrubs, ground cover, and trees to be maintained under this Contract. If

clarification of property boundaries or areas of maintenance responsibility are unclear, the contractor

shall request specific clarification and the County will respond with clarifications through an addendum.

Because of the size and complexity of the park facilities, aerial site photos are furnished with the

solicitation documents.

At the start of services under this contract, a County representative will meet the successful contractor

at each service location to inspect the properties, confirm scope at each location, and identify any

special needs or problem areas.

Aerial site maps for each location are included in Exhibit A (located on the Gwinnett County Bids and

RFPs webpage). Each map shows the boundaries of the service area and blocked out athlete fields

which are NOT part of this contract. Mowing area sizes on each map include all amenities (buildings,

parking lots, pools, wooded areas, trails, etc.) so total acreage indicated exceeds the actual mowing

sizes.

To access Exhibit A showing the aerial site maps for each location, please visit the Gwinnett County

Bids and RFPs website. It can be found under PA024-26: Bids and RFPs - Gwinnett | Gwinnett County

PA024-26

Page 4

IV. GENERAL REQUIREMENTS

There shall be at least one (1) person, in a position of responsibility, representing the Contractor on site

at all times that is capable of translating from English to languages used by the work force.

Any damage to County property, grounds or structures, made by the Contractor during the execution of

this contract will be the responsibility of the Contractor to repair, at no cost, to the satisfaction of the

County.

All contractors doing work on behalf of Gwinnett County are responsible for any damage they do to

private property.

All Contractors should submit with their quote certification that their company (or an employee assigned

to this account) has a current Georgia Category 24 Commercial Pesticide Applicators License. All MDS

sheets must be supplied post-award to identify what chemicals will be applied.

This selected Contractor should be a Georgia Certified Landscape Professional with staff members who

are proven to be trained in the landscape industry. A copy of the certification(s) and proof of trainings

should be submitted with the quote.

Non-selective pesticide applications are required for hardscapes beds and tree wells and should be

included in per visit unit cost. Pesticide applications require prior approval by a County representative

and will be completed by a licensed technician. The Contractor must take all precautions and safety

measures required by the laws and regulations governing applications of pesticides. Said applications

shall comply with all OSHA, State, and Local restrictions.

Log sheets of pesticide application should be emailed to the County representative within 24 hours of

application.

PROPERTY SERVICE REPORTS

Property Service Reports (see separate document Exhibit B) should be emailed to the County within 24

hours following each service. Reports must show what services were performed as well as noting any

issues that prevented completion of all services that day and include the intended completion date.

Reports must be dated and signed by the crew foreman that performed that service.

Post-award, the contractor will work with the department’s representative to finalize a fixed service

schedule.

Gwinnett County reserves the right to perform any work using in-house forces when deemed

advantageous to the County. Contractor shall be required to cooperate with and accommodate any such

efforts by others to ensure efficient execution of the work. This would be a rare exception but may apply

to special events.

OMISSIONS

It is the intent of this solicitation document to procure the services needed. It is not the intent of this

document to provide a complete and full description of the standard methods and materials necessary

to achieve the end result. The omission from these documents of standard procedures or practices

normally used in the completion of this work shall not relieve the successful contractor(s) from the

performance of these requirements, nor be cause for claims of additional compensation. Submission

of a quote shall be evidence that the contractor considers the work to be adequately described in the

quote documents.

PA024-26

Page 5

V. SPECIFICATIONS

March through October: All sites (unless specifically noted in the location list) shall be serviced each

week, once per week, on a 7-day rotation. The scheduled day will remain the same throughout the

contract term. In the event of inclement weather or issue prohibiting completion on the scheduled day,

the work must be completed by Sunday preceding the following business week. If not completed,

payment will not be made for that week and cannot be “caught up” by the contractor.

November through February: All sites (unless specifically noted in the location list) shall be serviced

every other week on a 14-day rotation.

All work for site must be completed during one (1) visit. All work is to be completed Monday through

Friday. No work is to be performed on the weekends without written approval from the County. Approval

may be granted if delay is due to weather or other unforeseen circumstances.

*Note: Contractor will provide pruning of shrubs per service throughout the growing season to maintain

their shape and form using proper horticultural practices.

The County does not require a turf care program.

The awarded Contractor will not be responsible for:

- pine straw or mulch applications

- bush hogging

- weed control and fertilization in turf/grass areas (including pre- and post-emergent applications)

- irrigation management

- seasonal color beds

Contractors shall not use herbicide on the common side of fence lines separating athletic fields from

common grass for this contract.

A. BASIC LAWN MAINTENANCE SERVICES - All applicable services must be performed during each

visit. Areas that cannot be serviced because of extenuating circumstances (pedestrians, wet

conditions, parked cars, etc.) that result in an additional trip will count as one (1) visit only.

All lawn areas identified in this quote are to be serviced as follows:

1. Trash and litter shall be removed from all areas within the site zone prior to service.

2. All specified lawn areas are to be mowed to ensure vegetation does not exceed 3” in height. If

applicable at any locations, sports fields and dog parks are NOT to be maintained by the

contractor (see Jones Bridge & West Gwinnett maps in Exhibit A).

3. During dry periods, the height of the cut will be raised to prevent damage to lawn areas, with

prior approval by County representative.

4. Mowing patterns are to be alternated at each cutting to eliminate any ruts forming from mower

wheels.

5. All lawn areas shall be mechanically edged at each service. This shall include all curbs,

sidewalks, parking areas and all areas abutting turf in order to maintain a neat and clean

appearance.

6. In lawn areas, all grass shall be trimmed/edged around concrete slabs, utility pads, signs, picnic

tables, benches and other areas that prevent mower access.

7. Trimming/edging will be done with each mowing. Trimming/edging around trees and shrubs

that are not in a planting bed will be accomplished without damage to plants.

8. The Contractor is responsible for removing any excess clippings/thatch that may/will harm

existing turf. Contractor shall completely remove (daily) all clippings, tree trimmings, and excess

plant material from County property and dispose of properly.

9. All mower blades should be kept sharp to prevent damage to the turf.

10. All lawn mowers shall be mulching mowers to prevent any side discharge for safety of

pedestrians and to ensure a clean and neat appearance upon completion.

Commodity Codes

• NAICS 561730Landscaping Services

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