Project Information

Bid Title

Refinish gym floor at Central Park Community Center,

Issuing Agency

Shawnee County

Location

Kansas

Published Date

Apr 30, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

023-26

Original Source

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Bid Documents

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Project Description

Request	Department	Description	Due Date
023-26	Parks and Recreation	Refinish gym floor at Central Park Community Center,	5/21/2026 2:00 PM

Attachment Preview

SHAWNEE COUNTY

REQUEST FOR PROPOSAL

(RFP)

Quotation Number: 023-26

Date Issued:

04-30-2026

Closing Date:

05-21-2026, 2:00pm

Vendor Name: ______________________________

Address: ___________________________________

Phone Number:______________________________

THIS IS NOT AN ORDER

1. In communications, always refer to the above quotation number.

2. All prices and conditions must be shown. Additions or conditions not shown on this bid will not be

allowed.

3. Shawnee County reserve the right to accept or reject any part of, or all of, any bid or proposal.

4. All prices quoted are to be less Federal Excise Tax and Kansas Sales Tax.

5. Price quoted shall remain firm for ninety (90) days after bid closing date.

*SHAWNEE COUNTY HAS AN ELECTRONIC BID SYSTEM*

All vendors are required to create an online portal account (www.snco.gov/purchasing) in order to receive

or submit bid requests. All responses must be submitted through the bid portal

ITEM AND DESCRIPTION

Shawnee County is soliciting sealed bids for the refinishing of the gym floor including all necessary

inspections, assessments, sanding, painting, and finishing at the Central Park Community Center

located at 1534 SW Clay Street.

SITE INSPECTION

Proposers are required to perform on-site inspections during community center open hours: Monday through

Sunday, 9:00 a.m. – 6:00 p.m. and submit any questions via the online bid portal. Center staff will not

answer questions pertaining to the scope of this RFP.

All questions requesting clarification of items/issues of this RFP must be submitted in writing via the

online bid portal. Proposers should clearly understand that the only official answer or position of Shawnee

County will be in writing. Any modification to this Request arising from answers to written questions shall

be made in writing by addendum and will be issued through the online bid portal.

Page 1 of 12

SCOPE & INFORMATION

DESCRIPTION

Shawnee County Parks + Recreation (SCP+R) is seeking a qualified vendor to refinish the gym floor at the

Central Park Community Center. Vendors will be required to perform an assessment of the current floor to

identify any significant damage not listed in this RFP. Refinishing of the floor will include sanding to

remove the old finish, scratches, and imperfections including stains and dirt as well as repairing any damages

identified and agreed to in the assessment leaving a smooth, even surface. The floor shall be sealed, finished,

and have game lines painted using high-quality water base seal, finish, and paint for a polished finish

appearance.

MATERIAL

1. Premium materials and equipment shall be used to ensure a high-quality finished product.

2. Sanding equipment and service shall include dust control systems.

3. Use only professional-grade MFMA approved water base finish.

4. Premium paint designed for this type of work is required.

5. Manufactures Warranty shall be specified in the bid response.

6. Workmanship warranty shall be no less than one (1) year from date of final completion.

GENERAL SPECIFICATIONS

1. This project will be a turn-key project with selected vendor supplying all parts, materials, equipment

and labor to complete the project.

2. SCP+R will supply a dumpster for vendor use.

3. Floor size is 131’ x 102’ (13,362 square feet).

4. Game lines and layout shall be painted according to the diagram below and the following

specifications:

a. 2” Lines Painted for 1 Main Basketball Court in color to be selected.

b. Lines Painted for 2 additional cross courts in color to be selected.

c. Lines Painted for 2 volleyball courts in color to be selected.

d. Lines Painted for 6 pickleball courts in color to be selected.

5. Add Alternate: Painting of the Robinson Raven Logo at Center Court shall be priced as an add

alternate to the base project.

6. The selected vendor will leave the project area clean by removing all project waste, supplies,

equipment and materials upon completion.

7. Selected vendor shall supply SCP+R with care and use instructions and training as necessary to

maintain floor life.

8. Contractor must have a minimum of five (5) years of experience with this scope of work; specifically

being familiar with athletic floor repair and refinishing.

*** The preferred timeline for work and completion of this project is from ***

June 15, 2026 through August 7, 2026.

Page 2 of 12

FLOOR LAYOUT AND DESIGN DIAGRAM

RFP QUESTIONS

All questions regarding this RFP should be submitted through the Shawnee County Online Bid Portal. The

last day to submit questions: 05/15/2026 by 5:00 pm (local time). Questions submitted after this deadline

will not be answered.

Page 3 of 12

RESPONSE REQUIREMENTS

Responses should assume that the county has had no previous knowledge of their products, services or

capabilities. Emphasis should be placed on a clear complete presentation of factual information. They

should include the following:

Cover Letter: Cover Letter stating that the vendor formally submits their proposal for consideration

in the selection process for this RFP. The letter shall briefly state the Proposer’s understanding of the

work to be done, the commitment to perform and work within the time period, a statement of why the

firm believes itself to be best qualified to perform the services and a statement that the proposal is a

firm and irrevocable offer for ninety (90) days from the date of the Proposal opening.

Firm Profile/Experience - Briefly describe your firm, indicating its size and years in business.

Staff Assignments

Signed bid form

Attachment 1 which includes:

o Pricing schedules

o References, three (3) that demonstrate experience with-in the last 5 years on similar projects

o Contact Information

o Exceptions to terms and conditions, if any exist

BOND INFORMAITON

Work completed on county property that exceeds $100,000 requires a public works (payment) bond must be

filed with the Clerk of the District Court as required by K.S.A. 60-1111

PLEASE SUBMIT ATTACHMENT 1 AS THE FIRST PAGE OF YOUR BID

BID RESPONSE

Document Information: The bid portal will only allow one PDF document uploaded for a response. It is

your responsibility to make sure the uploaded file is the correct, complete and contains all required

information and signatures. The document file name should only contain spaces and letters or numbers,

please do not use special characters or dashes. The file can be changed until the bid close time.

Closing Date: Bids will be received until 2:00 p.m. CDT on the scheduled closing date. The online bid

portal will not accept any new bids after this time.

Signature of Bids: Each bid must show in the space provided the complete business or mailing address of

the bidder and must be signed by him/her with his/her usual signature.

Withdrawal of Bids: Bids already submitted may be withdrawn on the Electronic Bid System or upon

proper identification of bidder and provided request is received prior to time of closing. Negligence on the

part of the bidder in preparing the bid confers no right for the withdrawal after the time set for closing of

bids.

Page 4 of 12

Submitting Multiple Bids: The online bid portal will only allow one file to be uploaded per bid, per

company. If you are submitting multiple bids, please complete the Multiple Bids Cover Page and attach as

the first page of your bid upload. The document can be found under Purchasing in the bid portal.

Register Your Company: If a mandatory pre bid meeting is listed, you must be registered in our bid portal

for us to record you as an attendee. If you are not marked as attended, the system will not allow you to

upload a bid response. To receive automatic updates on RFP subscribe to the bid types. If a RFP has a

mandatory pre bid meeting it will be clearly marked on the RFP and in the bid portal.

Please Submit Your Bids Early: In case you have problems getting your bid to upload and need assistance,

we suggest you submit before 1:30 pm. Please contact us at once if you have issues uploading. Our system

will not allow any bids to be uploaded after 2:00 pm. If your pricing changes, you can replace your bid in

the system any time before the 2:00 closing.

Bid Openings: All bids submitted before the specified bid closing time shall be opened and properly

recorded on the bid tabulation sheet. Subsequent to the bid opening, all bids shall be thoroughly evaluated

and a determination made as to their compliance with applicable specifications. The appropriate County

department head shall make this determination. Upon completion of the above determination, an analysis of

all bids submitted shall be prepared and formally presented to the Board of County Commissioners for

acceptance and approval of the lowest and/or best bid. The Board of County Commissioners reserves the

right to accept or reject any and/or all bids and to waive any irregularities or informalities therein.

Notice to Successful Bidders: The successful bidder will be notified by email or telephone as soon as

possible after bids have been opened, tabulated, and analyzed.

Notice to Unsuccessful Bidders: Unsuccessful bidders will not be notified.

Submission of Questions: All questions must be submitted through the bid portal. Respondents are

encouraged to review all RFP documents prior to submitting questions. By submitting questions the bidder

acknowledges that they have reviewed the RFP in full and make reasonable efforts to locate answer prior to

submitting the question to the portal. The County reserves the right not to respond to questions that are

duplicate, irrelevant, or demonstrate that the respondent has not reviewed the RFP in full.

Disclosure of Proposal Content and Proprietary Information: All proposals become the property of the

Shawnee County. The Open Records Act (K.S.A. 45-215 et seq) of the State of Kansas requires public

information be placed in the public domain at the conclusion of the selection process, and be available for

examination by all interested parties. No proposals shall be disclosed until after a contract award has been

issued. Shawnee County reserves the right to destroy all proposals if the RFP is withdrawn, a contract award

is withdrawn, or in accordance with Kansas law. The online bid portal will not accept late proposals.

How to include Proprietary Information in your proposal: Trade secrets or proprietary

information legally recognized as such and protected by law may be requested to be withheld if

clearly labeled "Proprietary" on each individual page and provided in a clearly marked and separated

with the Proprietary Divider page, section within the pdf file uploaded to the online bid portal. Only

one file is allowed to be uploaded to the bid portal. Pricing information is not considered proprietary

and the bidder's entire proposal response package will not be considered proprietary.

Proprietary Divider Page: This document is available to be downloaded in the bid portal

underneath the Purchasing section.

All information requested to be handled as "Proprietary" shall be submitted in the separate section

from the main proposal and clearly labeled and section off by the divider page. The bidder shall

provide detailed written documentation justifying why this material should be considered

"Proprietary". Shawnee County reserves the right to accept, amend or deny such requests for

maintaining information as proprietary in accordance with Kansas law.

Page 5 of 12

Commodity Codes

• NAICS 238330Flooring Contractors

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