Project Information

Bid Title

Independence Downtown Tree Replacement Phase I

Issuing Agency

City of Independence

Location

Kansas

Published Date

Mar 3, 2026

Closing Date

Apr 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Independence Downtown Tree Replacement Phase I
Category:	CITY
Status:	Open

Description: The City of Independence is requesting a proposal from a licensed and insured landscaping company to perform a replacement planting of thirty-seven existing trees in the downtown business district of Independence, KS. The downtown street scape features 4’ x 4’ tree wells set into the concrete sidewalk, covered with metal grates. Existing trees have exceeded the size limits for space and are due for replacement. The existing trees will be removed by city staff. The locations of the tree wells to be replaced are as follows. 100 block of East Main Street 100 block of West Main Street 100 block of South Pennsylvania Avenue 100 block of North Pennsylvania Avenue. Publication Date/Time: 3/3/2026 8:00 AM Closing Date/Time: 4/3/2026 12:00 PM Contact Person: Scott Patton – 620-205-7527 Miscellaneous: See Attachment Related Documents: RFP Downtown Tree Replacement Phase I.pdf

Attachment Preview

Request For Proposals

Independence Downtown Tree Replacement

Phase I

Posted on website

www.independenceks.gov/bi

ds March 3, 2026

Response Due: Prior to 12:00 PM, April 3, 2026

Office of City Clerk

RFP – Downtown

Tree Replacement

City of

Independence 120

N. 6th St.

Independence, Kansas 67301

www.IndependenceKs.gov

120 N. 6th Street

620-332-2500

Section I: Introduction and Project Summary

The City of Independence is requesting a proposal from a licensed and insured landscaping company to

perform a replacement planting of thirty-seven existing trees in the downtown business district of

Independence, KS.

The downtown street scape features 4’ x 4’ tree wells set into the concrete sidewalk, covered with metal

grates. Existing trees have exceeded the size limits for space and are due for replacement. The existing

trees will be removed by city staff.

The locations of the tree wells to be replaced are as follows.

100 block of East Main Street

100 block of West Main Street

100 block of South Pennsylvania Avenue

100 block of North Pennsylvania Avenue.

Section II: Scope of Work

Phase I: Estimate for purchase and installation of replacement trees.

City staff will remove the existing trees from the wells in-house. Proposals should include cost estimates

for the following scope of work.

• Preparation of tree wells for planting

o Cleaning out of old soil, trash, or debris from tree wells.

o Installation of vertical drain hole in the bottom of each tree well, if one is not already

present. Vertical drains should be approximately 6” in diameter and 4’ – 5’deep. The

vertical drain hole should be filled with clean, course gravel. If vertical drain holes are

already present, existing gravel should be dug out and replaced.

o Soil removed from the tree wells should be thoroughly mixed with finished compost at a

ratio of approximately 50/50, then added back to the tree wells.

• Purchase and planting of new trees

o Purchase of the following quantities and species of 15-gallon trees.

Tree Species

Taylor Juniper

Parkland Pillar Asian White Birch

Sky Tower Ginkgo

Early Bird Crape Myrtle (White)

Early Bird Crape Myrtle (Lavendar)

Early Bird Crape Myrtle (Purple)

Foster Holly

Scientific Name

Juniperus virginiana ‘Taylor’

Betula platyphylla ‘Jefpark’

Ginkgo biloba ‘JN9’

Lagerstroemia hybrid ‘JD900’

Lagerstroemia ‘JD818’

Lagerstroemia hybrid ‘JD827’

IIex x attenuate ‘Fosteri’

Quantity

5

6

9

7

4

4

3

www.IndependenceKs.gov

120 N. 6th Street

620-332-2500

• Planting, staking, and mulching of each new tree in the assigned tree well, according to

the following tree planting map. The root flare for each tree should be approximately 2”

higher than soil level, and mulch should not be piled against the trunk of the tree.

• The top of the mulch should be approximately 2” below the edge of the concrete to

allow for clearance of the grate.

Taylor Juniper

Parkland Pillar Asian White Birch

Sky Tower Ginkgo

Lucas Columnar Hornbeam

Foster Holly

Dwarf Crape Myrtle

www.IndependenceKs.gov

120 N. 6th Street

620-332-2500

Section III: Proposed Schedules

Tentative Schedule of Dates

Advertise for proposals:

Deadline for Proposal Submission:

Questions or access:

Proposal Award:

Projects Completed:

Date: March 3, 2026

Date: April 3, 2026

Contact Scott Patton – 620-205-7527

Date: Anticipate by April 10, 2026

Project schedule to be discussed with the

successful bidder.

Section IV: Proposed Content

Proposal Content

Proposals shall address the following items in numerical order.

1. Qualifications and Experience. Detailed information on the history, qualifications, and

experience of the firm and key personnel participating on the project, including

identifying the project manager.

2. Insurance. Proof of liability insurance, personal injury including death and workers

compensation coverage.

3. Licensed with the City of Independence.

4. Project Approach. Provide a timeline of the proposed scope of work.

5. Cost Proposal.

Proposals will be evaluated based primarily on the following criteria:

1. Overall proposal quality and responsiveness to the Request for Proposals, including but not

limited to the completeness, clarity, conciseness, and overall comprehension of the scope of

work.

2. Qualifications of the respondents, as evidenced by knowledge, skills and experience.

3. Demonstrated proven experience with similar projects.

4. Respondent’s personnel and available resources devoted to the project.

5. Ability to complete the work in the designated period.

6. Project cost.

www.IndependenceKs.gov

120 N. 6th Street

620-332-2500

Section V: Instructions for Submittal

Instructions:

Submissions must include one electronic pdf copy of the proposal by 12:00 p.m. CST on April 3, 2026.

Email copies should be sent to davids@independenceks.gov and scottp@independenceks.gov You will

receive a confirmation of email receipt.

Proposals should be directed to:

David Schwenker, City of Independence, 120 N. 6th St., Independence, KS 67301, 620-332-2500,

davids@independenceks.gov

Proposals must be received by the time specified at the address listed above. Any proposals received

after the deadline will not be considered.

The City of Independence reserves the right to reject to add or delete options after the

proposal is awarded, and expects appropriate credit or debit for said options. The City of

Independence reserves the right to accept or reject any or all bids or to waive any

irregularities should any occur as may best benefit the City.

This proposal is good for 30 days from the opening date.

www.IndependenceKs.gov

120 N. 6th Street

620-332-2500

Commodity Codes

• NAICS 561730Landscaping Services

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