Project Information

Bid Title

Booking and Event Management Software

Issuing Agency

City of Killeen

Location

Texas

Published Date

May 11, 2026

Closing Date

Jun 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-19

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID: 26-19

Title: Booking and Event Management Software

Addenda: 0

Release Date: 5/11/2026

Due Date: 6/3/2026

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Booking and Event Management Software

Request For Proposal

Civic & Conference Center

20547 , 20811 , 20820 , 20821 , 20832 ... show all

Project ID: 26-19

Release Date: Monday, May 11, 2026

· Due Date: Wednesday, June 3, 2026 2:00pm

Posted Monday, May 11, 2026 8:00am

All dates & times in Central Time

Draft Response No Bid22 days, 17 hours, 52 minutes

Post Information

Posted At:Mon, May 11, 2026 8:00 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

RFP NO. 26-19

Booking and Event Management Software

CITY OF KILLEEN, TEXAS

The City of Killeen will receive sealed Request for Proposals for 26-19 Booking and Event Management Software electronically through the City’s eProcurement Portal or addressed to the City of Killeen, Attn: Purchasing Division, 802 N. 2nd Street, Building G, Killeen, Texas 76541, until 2:00 pm on Wednesday, June 3, 2026 . Mailed or hand delivered proposals must be sealed and plainly marked with the name and address of the proposer and “RFP NO. 26-19 Booking and Event Management Software , 2:00 pm , Wednesday, June 3, 2026 ”.

Proposals received after the closing time will be returned unopened.

Vendors may register and submit proposals electronically at https://procurement.opengov.com/login .

No Pre-Proposal Meeting will be held.

RFP Questions will be accepted on the OpenGov e-bidding site , until 2:00 pm on Wednesday, May 27, 2026 . Questions will be answered in the form of an addendum and posted on the OpenGov e-bidding site . It is the proposer’s responsibility to obtain and acknowledge all addendums.

Complete information regarding this solicitation may be obtained from the City of Killeen website ( https://www.killeentexas.gov/414/Purchasing) and OpenGov E-Procurement Portal ( https://procurement.opengov.com/login) .

The City of Killeen reserves the right to reject any or all proposals and waive any irregularities.

CITY OF KILLEEN, TEXAS

Sophonia Price

Director of Procurement and Contract Management

Background

The City of Killeen seeks qualified vendors to provide a Booking and Event Management Software solution for the Killeen Civic & Conference Center and Killeen Arts & Activity Center.

The software must replace the current system and offer enhanced functionality, that meets or exceeds the following functional capabilities: multi-user access, financial integration, event management, reporting, operational oversight, and staff training. The system must be scalable, secure, and accessible via web and mobile platforms.

The City of Killeen, who is solely directing this RFP process, shall select the proposer based upon competitive submissions pursuant to this Request for Proposal (RFP). After evaluation of all proposals, the selected proposer will serve as the City’s supplier of service requested.

Timeline

Release Project Date:

May 11, 2026

Question Submission Deadline:

May 27, 2026, 2:00pm

Response Submission Deadline:

June 3, 2026, 2:00pm

Tentative Council Award Date:

July 21, 2026

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561920Convention and Trade Show Organizers

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