Project Information

Bid Title

2026-2029 low voltage cabling RFP

Issuing Agency

Barrow County School District

Location

Georgia

Published Date

May 4, 2026

Closing Date

May 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

2026-2029 low voltage cabling RFP – Due Friday, May 15 at 11:00 AM

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REQUEST FOR BID PROPOSAL

Low Voltage Data Cabling

FOR FISCAL YEAR ENDING JUNE 30, 2027

FOR THE BARROW COUNTY SCHOOL SYSTEM

The Barrow County School System

Information Technology Services

179 W. Athens Street

Winder, Georgia 30680

ITSbids@barrow.k12.ga.us

REQUEST FOR PROPOSAL (RFP) FOR STRUCTURED CABLING

To: All Interested Vendors

Barrow County Schools is accepting proposals for annual low voltage data cabling services on an “as

needed” basis.

You are invited to submit a formal, sealed proposal (bid) for installing data and voice communications

cabling in the Barrow County School System in accordance with the attached General Conditions and

Specifications.

All questions should be emailed to John St.Clair – ITSbids@barrow.k12.ga.us. Any modifications to

the RFP based on questions and answers regarding this offering will be posted as addendums to the

RFP, and made available on the web site at http://www.barrow.k12.ga.us/bids.html. Vendors are

responsible for checking the web site for amendments to the RFP. Vendors should check for

RFP updates prior to submitting final proposal.

Proposals will be accepted until 11:00 AM Friday, May 15th. Proposals must be submitted via email to

ITSbids@barrow.k12.ga.us. Emailed proposals will only be deemed accepted for consideration upon

delivery of a confirmation email from jstclair@barrow.k12.ga.us to vendor’s email indicating receipt of

proposal. If vendor does not receive confirmation of receipt of proposal via email, vendor should

consider proposal not to have been delivered.

Proposal emails should have a label/subject-line of “Low Voltage Data Cabling Bid.”

GENERAL CONDITIONS

1.

Locations of Sites

The location of the work is at schools and facilities in the Barrow County School system in Barrow County, GA.

2.

Insurance

Within seven days after notification of award, Vendor shall furnish to Owner a Certificate of Insurance showing

compliance with the following limitations.

The Vendor agrees to comply with the provisions of Worker’s Compensation laws of the State of Georgia.

It shall be stated on every policy or certificate of insurance, as the case may be, that “The insurance company

agrees that Policy No.

shall not be canceled, changed, or allowed to lapse until ten (10) days after the

Barrow County School System has received written notice as evidence by return receipt of registered letter, and it

is agreed further that as to lapsing, such notice will not be valid if mailed more than fifteen (15) days prior to the

expiration date shown on this policy”.

The Vendor further shall maintain such other insurance (with limits as shown below) as shall protect the Vendor

and Owner from any claims for property damage or personal injury, including death, which may arise out of

operations under this contract, and the Vendor shall furnish the Owner certificates and policies of such insurance

as shown below.

Below is listed the insurance coverage that must be procured by the Vendor at his own expense. The Vendor

agrees to follow instructions indicated in each case:

A.

Owner’s Protective Liability Insurance

Protective injury, including death - limits of $250,000.00 for each person and $500,000.00 for

each accident.

B.

Vendor’s Public Liability Insurance

Personal injury, including death - limits of $250,000.00 for each person and $500,000.00 for each

accident.

Property Damage - limits of $50,000.00 for each accident and $100,000.00 for the aggregate.

Additional Insured: The vendor shall add the Barrow County School System, its officers, employees and agents”

as an additional insured under the commercial general, automobile, and contractor’s pollution liability policies.

Disposition: Certificate of Insurance of both of above must be sent to Owner prior to commencement of

work.

No insurance will be acceptable unless written by a company licensed by the State Insurance Department to do

business in Georgia.

3.

Warranty

All parts and labor supplied under this RFP must carry a 25 year parts and labor manufacturer certified warranty.

The Vendor shall furnish a written warranty so indicating and that all defects occurring within that period shall be

corrected in a timely manner at no cost to the Barrow County School System.

4.

Vendor’s Qualifications

As part of the proposal, vendor must complete the attached “Statement of Vendor’s Qualification” form. Vendor

may be required, before awarding of contract, to demonstrate to the complete satisfaction of the Barrow County

School System, that vendor has the necessary facilities, ability and financial resources to execute the work in a

satisfactory manner; that vendor has had experience in work of the same or similar nature; and that vendor has

past history and references which will assure the Barrow County School System of vendor’s qualifications for

executing the work.

Vendors must submit a copy of a valid low-voltage license (Low-Voltage General, Low-Voltage

Telecommunications, or Low-Voltage Unrestricted as issued by the State Construction Industry Licensing Board

of Low-Voltage Contractors) of the individual(s) who will perform and/or supervise this work.

5.

Specifications

Complete specification details or “cut-sheets” for all products proposed must be provided as part of the proposal

package.

6.

Product Substitution

No substitutions of parts or materials will be permitted without prior written consent from owner for the duration of

the term of contract.

7.

Indemnification

Vendor agrees to hold the Barrow County School System harmless and to indemnify the Barrow County School

System from every expense, liability or payment arising out of or through injury (including death) to any person or

persons or damage to property (regardless of who the owner may be of the property) of any place in which work

is located arising out of or suffered through any act or omission of Vendor or subcontractor.

8.

Subcontractors

The vendor may not use subcontractors for any portions of the work without prior written approval by owner.

The Barrow County School System will reject any un-authorized subcontractor without explanation or recourse by

the Contractor or the subcontractor. It is unlikely that approval for subcontractors will be given.

9.

Governing Law

All proposals and related documents submitted to the Barrow County School System by vendors are governed by

the laws of the State of Georgia.

10. Comprehensive list of references

Vendor’s proposal shall include a detailed list of references along with contact person, dates of work, mailing

address, and telephone numbers.

The Vendor must provide proof of successful installation in a minimum of two sites using Category 6 structured

cabling with three hundred (300) or more active nodes installed.

11. Term of contract

This contract shall be awarded for a term of up to one calendar year, and shall expire on June 30th, 2027.

Contract may be renewed upon agreement by both parties for a maximum of two additional years. Renewals shall

commence upon July 1st of the fiscal year renewed and terminate on June 30th of the fiscal year renewed.

Renewal agreement between both parties may be done in writing or via email.

This contract may not be renewed beyond June 30th, 2029.

This contract may be terminated at will by either party with written or emailed notice prior to termination date.

THIS CONTRACT IS NOT A GUARANTEE OF WORK DURING THE CONTRACT TERMS. Contract is not an

agreement of exclusivity on part of owner. Owner may choose to arrange separate work agreements with other

parties during the term of this contract.

GENERAL SPECIFICATIONS

0.

Materials specification

All materials used must be on approved listed in Appendix A of this RFP unless prior written approval for

substitution is given. Approval will not be given for initial responses to this RFP. Approval may be considered

should supply chain or other issues preclude use of pre-approved materials at time of work.

1.

Testing and Certification

The contractor shall fully test at the most comprehensive test settings all work performed under this contract.

Each communication outlet tested should include the patch panel, device jack, and all cable connecting them.

Testing must include complete, unmodified cat6/cat6a (as appropriate) testing parameters, including but not

limited to:

Copper testing

1. Length

2. Delay and delay skew

3. Impedance (TDR)

4. Resistance

5. Capacitance

6. Attenuation

7. Near End Cross Talk (NEXT)

8. Line Mapping

9. Return loss

10. PSNEXT (Power sum near-end cross talk loss)

11. PSELFEXT (Power sum equal level far-end cross talk loss)

12. ELFEXT Loss

Testing must be performed at maximum cable parameters, 250Mhz (Cat6) or 500Mhz (Cat6A).

Failure of vendor to provide these full test results will result in delaying of payment until full test results are

provided. Test results must be provided electronically to owner.

2.

Category 6 cabling

Category 6 cable consisting of four pair 23 AWG solid copper conductors insulated with a plenum-rated material

shall be used for data cabling. Cable must be blue in color unless otherwise specified. Data jacks must be blue in

color unless otherwise specified.

The cabling shall meet or exceed all applicable EIA/TIA/BICSI standards. Testing must be performed at 250Mhz.

Patch cables from data outlet to end-user equipment will be provided by Owner and are not required from the

vendor as part of this proposal. Patch cables from patch panel to network equipment in MDF and IDF are to be

provided by vendor. Vendor provided data patch cables are to be blue in color.

All face plates should be white unless otherwise specified.

3.

Category 6A cabling

Category 6A cable consisting of four pair 23 AWG solid copper conductors insulated with a plenum-rated

material shall be used for ceiling mounted data cabling for wireless access points. Cable must be yellow in color

unless otherwise specified. Data jacks must be yellow in color unless otherwise specified. Vendor should mount

data outlet in biscuit jack enclosure above ceiling.

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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