Project Information

Bid Title

Conversion of Legacy WordPerfect Documents

Issuing Agency

Southeastern Pennsylvania Transportation Authority

Location

Pennsylvania

Published Date

Jan 9, 2026

Closing Date

Jan 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-00013-AJAC

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Conversion of Legacy WordPerfect Documents

Item 26-00013-AJAC

SEPTA will accept bids with the eProcurement system only for the bid indicated. The bid will be opened electronically on the eProcurement system close date and time. If you have not already done so, please register in ePS through septa.org.

Documents

• Expression Of Interest (PDF)

Contact: James Coombs
Email: jcoombs@septa.org
Phone: 215-580-7190

Category: ePS Bids/RFPs
Status: Open

Attachment Preview

January 9, 2026

To Whom It May Concern:

Subject: Expression of Interest – Conversion of Legacy WordPerfect Documents

SEPTA is conducting an industry review to gain market insight with the potential for a future

procurement solicitation the Conversion of Legacy WordPerfect Documents.

SEPTA requests that interested parties submit an EOI response document containing responses to the

Authority’s questions and technical specification comments no later than 4:00 PM Friday January 23,

2025.

SEPTA does not intend to hold discussions at this time; however, SEPTA may contact interested parties

to schedule individual meetings with SEPTA’s staff either at our headquarters in Philadelphia or virtually

via video conference.

If your organization is interested in this project, please submit all documentation to me at

jcoombs@septa.org.

By participating in this EOI the Proposer is unconditionally agreeing to the following: (i) SEPTA will be

authorized to use any information submitted, referenced, or presented during this EOI including, but not

limited to a potential Scope of Services; (ii) SEPTA shall be authorized to reproduce, distribute, display,

and create derivative works from any information received during this EOI; and (iii) SEPTA shall not be

obligated to engage or otherwise compensate Proposer in any manner or for any reason for SEPTA’s use

of any information and/or material submitted by Proposer during this EOI or information contained

therein, or any other right granted hereunder.

Please note that this is not a vendor selection process. This letter must not be interpreted as an award of a

contract or as a commitment to reimburse for any costs incurred in the preparation or participation of this

EOI.

Thank you for your interest in the Authority.

Sincerely,

James Coombs

Director, Contract Administration

SEPTA’s Procurement and Supply Chain Management

Objective:

Conversion of Legacy WordPerfect Documents to Microsoft Word

Background and Objective

SEPTA is seeking a qualified vendor to convert approximately 15,000 legacy WordPerfect documents

into the latest version of Microsoft Word format. The purpose of this RFP is to identify vendors capable

of performing this large-scale document conversion accurately and efficiently.

Scope of Work

The selected vendor will be responsible for:

 Converting all provided WordPerfect documents into Microsoft Word format, ensuring no data

loss and maintaining formatting consistency.

 Performing quality checks to ensure that converted documents meet SEPTA’s standards.

 Delivering the final documents in an organized manner within an agreed-upon timeline.

Proposal Requirements

Vendors are invited to submit proposals that include:

 A detailed methodology for the conversion process.

 A timeline for completion, including key milestones.

 References from similar projects and any relevant experience.

 Cost estimates and payment terms for budgetary purposes.

This EOI is the first step in a multi-stage procurement process and may be followed by a Request for

Proposal (RFP) or Invitation for Sealed Bid (IFB).

Commodity Codes

• NAICS 518210Data Processing, Hosting, and Related Services
• NAICS 541519Other Computer Related Services
• NAICS 561410Document Preparation Services

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