Project Information

Bid Title

Medical Claim and Billing Clearinghouse Services

Issuing Agency

City of Tucson

Location

Arizona

Published Date

Aug 27, 2025

Closing Date

Sep 17, 2025

Government Level

State & Local

Status

Closed

Ref. #

260118

Original Source

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Bid Documents

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Project Description

Project ID: 260118

Title: Medical Claim and Billing Clearinghouse Services

Addenda: 0

Release Date: 8/27/2025

Due Date: 9/17/2025

Post Information

Posted At:Wed, Aug 27, 2025 5:21 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of Tucson is issuing this solicitation to establish a contract with a qualified clearinghouse service provider for medical claims management services in support of Tucson Fire Department's (TFD) EMS billing program. The selected provider will be responsible for transmitting electronic medical claims, ensuring correctness and resolving discrepancies, monitoring rejections, and providing related reporting functions. The intent is to secure a vendor that is compatible with TFD’s existing billing system, improve claims accuracy, and promote timely reimbursement for emergency medical services provided to the community.

Background

The Tucson Fire Department (TFD) provides prehospital emergency medical services to residents and visitors within the City of Tucson. As part of its EMS operations, TFD submits medical claims to Medicare, Medicaid, and commercial insurance payers to recover allowable reimbursement for services rendered. To support these efforts, TFD relies on the secure and efficient exchange of electronic health care transaction data. TFD must adhere to all applicable HIPAA regulations, Arizona state requirements, and City information security standards for data handling and transmission.

Timeline

Issue Date:

August 27, 2025

Question Submission Deadline:

September 10, 2025, 2:00pm

Submittal Due Date:

September 17, 2025, 2:00pm

Commodity Codes

• NAICS 541219Other Accounting Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561110Office Administrative Services

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