Project Information

Bid Title

Records Digitization Services

Issuing Agency

County of Blount

Location

Tennessee

Published Date

May 7, 2025

Closing Date

Jun 3, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-0103

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposals
Status	Issued
Number	2025-0103 (Records Digitization Services)
Issue Date & Time	5/7/2025 09:13:26 AM (ET)
Close Date & Time	6/3/2025 02:30:00 PM (ET)
Question Cut Off Date	5/16/2025 04:00:00 PM (ET)
Notes	It is the intent of this Request for Proposal for Blount County Government on behalf of Blount County Records Management and Archives to procure a contract for Records Digitization Services. Proposal documents may be obtained at https://blounttn.ionwave.net/login.aspx. Vendors are encouraged to register with Blount County and submit their response through the online bidding system at this same link. If you have any issues registering in the online system, contact the IonWave help desk at 866-277-2645, ext. 4, support@ionwave.net, or Blount County Purchasing, 865-273-5740, purchasing@blounttn.org. Proposal responses are not accepted via email or fax. Offerors must allow ample time to submit their response. No information may be submitted or modified beyond the Response Deadline Date/Time. Manual (hard copy) proposals are an optional method of response and must be submitted no later than the response deadline to Blount County Courthouse, Blount County Purchasing Room 319, 385 Court St., Maryville, TN 37804-5906.These hard copy submissions must also include ALL documentation requested in the online bidding system including, but not limited to, all online proposal document attachments, response attachments, attributes and line items, and must have the Bid Cover Form attached to the OUTSIDE of the sealed envelope, with any required license information included. When registered, vendors may submit questions and/or substitution requests via the Questions tab for this RFP in the online bidding system. Please make note of the question deadline. Prior to proposal submission, it is the bidder's responsibility to access the online bidding system and ascertain they have received any addenda and viewed answers to published questions and proposed accordingly. The public proposal opening will be held at the response submittal deadline at Blount County Purchasing, Blount County Courthouse Room 319, 385 Court St., Maryville, TN 37804-5906. The opening may also be accessed via Zoom at https://us06web.zoom.us/j/9091933547. Meeting ID: 909 193 3547. Offerors shall access the online bidding system for possible extension of this date and time. If you have problems accessing any Zoom meeting, please phone Blount County Purchasing, 865-273-5740.

Contact Information

Name	Sarah Crawford
Address	385 Court Street Maryville, TN 378045906 USA
Phone	(865) 273 x5740
Fax	Unit
Email	scrawford@blounttn.org

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	8417118

Bid Attachments

File Name	Description	File Size
15 items in 1 pages
Attachment A_RFP No. 2025-0103_Schedule of Events.pdf	Attachment A_RFP No. 2025-0103_Schedule of Events	36 KB	318099	6669061
Attachment B_Bid Cover and Contractor License Information Page_2025-0103.pdf	Attachment B_Bid Cover and Contractor License Information Page_2025-0103	46 KB	318099	6669062
Attachment C_Special Provisions_2025-0103.pdf	Attachment C_Special Provisions_2025-0103	221 KB	318099	6672441
Attachment D_Terms & Conditions_2025-0103.pdf	Attachment D_Terms & Conditions_2025-0103	199 KB	318099	6669064
Attachment E_BC Required Forms_2025-0103.pdf	Attachment E_BC Required Forms_2025-0103	3.36 MB	318099	6669065
Attachment F_BC Optional Forms_2025-0103.pdf	Attachment F_BC Optional Forms_2025-0103	371 KB	318099	6669066
Attachment G_COI Sample_2025-0103.pdf	Attachment G_COI Sample_2025-0103	185 KB	318099	6669067
Attachment H_Federal Contract Provisions_2025-0103.pdf	Attachment H_Federal Contract Provisions_2025-0103	255 KB	318099	6669068
Attachment I_BC Change Order Form_2025-0103.pdf	Attachment I_BC Change Order Form_2025-0103	44 KB	318099	6669069
Exhibit A_RFP Guidelines & Scope of Work_2025-0103.pdf	Exhibit A_RFP Guidelines & Scope of Work_2025-0103	1.52 MB	318099	6671527
Exhibit B_Alternate 1_2025-0103.pdf	Exhibit B_Alternate 1_2025-0103	587 KB	318099	6669070
Exhibit C_Alternate 2_2025-0103.pdf	Exhibit C_Alternate 2_2025-0103	152 KB	318099	6669071
Exhibit D_Alternate 3_2025-0103.pdf	Exhibit D_Alternate 3_2025-0103	220 KB	318099	6669072
Exhibit E_Alternate 4_2025-0103.pdf	Exhibit E_Alternate 4_2025-0103	191 KB	318099	6669073
Exhibit F_Alternate 5_2025-0103.pdf	Exhibit F_Alternate 5_2025-0103	194 KB	318099	6669074

Commodity Codes

• NAICS 518210Data Processing, Hosting, and Related Services

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