Project Information

Bid Title

Oregon State University Executive Searches

Issuing Agency

Oregon State University

Location

Oregon

Published Date

Feb 2, 2026

Closing Date

Feb 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description

Oregon State University is seeking a contractor to provide executive search firm services. Responses to the solicitation must be received no later than the due date and time in accordance with the submittal instructions contained in the solicitation document. For additional information please contact Jennifer Koehne by email at jennifer.koehne@oregonstate.edu or by telephone at 541-737-7353.

Attachments

• P-2026-021007-JK_Executive Search Firm Services.pdf

Details

Procurement Type:

Solicitation Number:

Sole Source:

Attachment Preview

REQUEST FOR PROPOSAL

RFP Number: P-2026-021007-JK

RFP Title:

Oregon State University Executive Searches

Submittal Email: bids@oregonstate.edu

INTRODUCTION

Office of Procurement, Payment and Travel (OPPT) is seeking responsive responsible proposers

to submit proposals for executive search services for two (2) upcoming searches.

SCHEDULE OF EVENTS

Issue Date:

Question Deadline:

Closing:

February 02, 2026

February 6, 2026 (3:00 pm, PT)

February 12, 2026 (3:00 pm, PT)

OSU ADMINISTRATIVE CONTACT

Name: Jennifer Koehne

Title:

Procurement Contract Officer

E-Mail: jennifer.koehne@oregonstate.edu

The Office of Procurement, Payment, and Travel at Oregon State University (OSU) is the issuing

office and is the sole point of contact for this Request for Proposal (RFP). Address all concerns

or questions regarding this RFP to the OSU Administrative Contact identified above.

P-2026-021007-JK

Page 1 of 17

I. GENERAL

1. BACKGROUND:

OSU will soon initiate national searches for two senior leadership positions: Vice Provost for Educational

Ventures (which includes our Top 10 Ranked Ecampus program); and Vice Provost for University

Information and Technology and Chief Information Officer.

OSU is looking to obtain the services of an executive search firm(s) with an interest in partnering with

the university on one or both searches.

2. OREGON STATE UNIVERSITY:

Founded in 1868 as Oregon’s land grant institution, OSU serves the state, the nation, and the

world as a premier 21st-century research university. OSU is committed to exceptional research,

discovery, innovation, and engagement – and to integrating its research and engagement

mission with the delivery of a high-quality, globally relevant, and affordable education for the

people of Oregon and beyond. OSU is one of only three land, sea, space, and sun grant

universities in the U.S. and is the only university in Oregon to have earned both Carnegie

Classifications for Very High Research Activity and Community Engagement.

Through its centers, institutes, Extension offices and Experiment Stations, OSU has a presence in

all of Oregon’s 36 counties, including its main campus in Corvallis, the Hatfield Marine Sciences

Center in Newport and OSU-Cascades Campus in Bend. OSU offers undergraduate, master’s

and doctoral degrees through 11 academic colleges enrolling more than 35,000 students from

every county in Oregon, every state in the country and more than 105 nations.

OSU’s 570-acre main campus is in the city of Corvallis, a vibrant college town of nearly 58,000

in the heart of Western Oregon’s Willamette Valley. The campus is located within the

traditional homelands of the Mary’s River or Ampinefu Band of Kalapuya. Following the

Willamette Valley Treaty of 1855 (Kalapuya etc. Treaty), Kalapuya people were forcibly

removed to reservations in Western Oregon. Today, living descendants of these people are a

part of the Confederated Tribes of Grand Ronde Community of Oregon and the

Confederated Tribes of the Siletz Indians.

3. APPLICABLE REGULATIONS / JURISDICTION AND VENUE:

This RFP is subject to the applicable provisions and requirements of the Oregon Revised

Statutes, Oregon Administrative Rules, and OSU Policies and Procedures. OSU Standards 03-

010 and 03-015 govern OSU’s procurement activities. In case of confusion or dispute of a word

or term used in this RFP, the definitions included in OSU Standards 03-010 and 03-015 control.

This RFP, and any dispute arising out of this RFP, shall be construed in accordance with, and

governed by, the laws of the State of Oregon. Any other action to enforce any provision of

this RFP or to obtain any relief from or remedy in connection with this RFP may be brought only

in the Circuit Court of Oregon for Benton County.

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II. INSTRUCTIONS TO PROPOSERS

1. COMMUNICATIONS DURING RFP PROCESS:

Proposers are prohibited from communicating about this RFP or award of a new contract with

OSU employees, other than the OSU Administrative Contact, or any party in a position to

create an advantage for the proposer or disadvantage for other proposers. This restricted

period of communication begins on the date the RFP is issued and ends with the conclusion

of the appeal period following notice of intent to award. This restriction does not apply to

communications during a pre-proposal conference or other situations where the OSU

Administrative Contact is present. A proposer who intentionally violates this requirement or

otherwise benefits from such a violation by another party may have its proposal rejected due

to failing to comply with all prescribed solicitation procedures.

2. QUESTIONS:

Questions about this RFP must be sent via email and received by the OSU Administrative

Contact no later than the question deadline indicated in the Schedule of Events on the first

page of this RFP. OSU will consider all timely submitted questions and if appropriate either

amend the RFP or answer questions through an addendum. Questions should be clearly

marked with the RFP Number and Title.

3. ADDENDA:

Only documents issued as written addenda by PCMM serve to change the RFP in any way.

No other direction, written or verbal, serves to change the RFP. Addenda will be publicized on

the OSU bid opportunities website. Proposers are advised to consult the OSU bid opportunities

website prior to submitting a proposal to ensure that all relevant addenda have been

incorporated into their proposal. Proposers are not required to submit addenda with their

proposal however, proposers are responsible for obtaining and incorporating any changes

made by addenda into their proposal. Failure to do so may make the proposal non-

responsive, which in turn may cause the proposal to be rejected.

4. SIGNATURE:

Any submittals that require signature must be signed, in ink or electronically, by an authorized

representative with authority to bind the proposer. Proposer’s signature certifies that the

proposer has read, fully understands, and agrees to be bound by the RFP and all exhibits and

addenda to the RFP.

5. PUBLIC RECORD:

Upon completion of the RFP process, information in all proposals will become subject records

that can be disclosed under Oregon Public Records Law. Oregon Revised Statute 192.345

contains exemptions from disclosure including “trade secrets”, which may include, but are not

limited to: any formula, plan, pattern, process, tool, mechanism, compound, procedure,

production data, or compilation of information which is not patented, which is known only to

certain individuals within an organization and which is used in a business it conducts, having

actual or potential commercial value, and which gives its user an opportunity to obtain a

business advantage over competitors who do not know or use it. NOTE: Price is not considered

a trade secret.

If a proposal contains “trade secrets” the proposer must only mark those sections of the

P-2026-021007-JK

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proposal with the words “TRADE SECRET” prior to, and at the end of, the trade secret information;

provided, that such mark shall not be sufficient to make any information a “trade secret.” Only

bona fide “trade secrets” may be exempt and only if public interest does not require

disclosure. Marks or claims that the entirety of a proposal is “trade secret” or “confidential”

WILL RESULT IN NONE OF THE PROPOSAL BEING TREATED AS SUCH.

6. SUBMISSION:

Proposers must submit their proposal as attachment(s) in an email to the

bids@oregonstate.edu email address. Electronic versions must be sized appropriately for

transfer (under 150 mb per email). Multiple emails may be sent to submit proposal attachments

as necessary.

Proposals must be received, in their entirety, by OPPT no later than the closing date and time

indicated in the Schedule of Events on the first page of this RFP. The email subject line must

contain the RFP number and RFP title. It is the proposer’s responsibility to ensure that the

proposal is received prior to the closing date and time. Only those proposals received at the

bids@oregonstate.edu email address by the closing date and time will be considered

responsive. Do not email a copy of the proposal to any other OSU email addresses.

It is highly recommended that the proposer confirms receipt of the email with the OSU

Administrative Contact noted in this RFP. The OSU Administrative Contact may verify receipt

but will NOT verify the integrity of the attachment(s), answer questions related to the content

of the proposal or address the overall responsiveness of the proposal.

7. MODIFICATION:

Modification of a proposal after submittal but prior to closing may be completed by submitting

a written notice indicating the modifications and a statement that the modification amends

and supersedes the prior proposal. After closing, proposers may not modify their proposal.

8. WITHDRAWALS:

A proposer may withdraw their proposal by submitting a written notice to the OSU

Administrative Contact prior to the closing date and time. The written notice must be on the

proposer’s letterhead and signed by an authorized representative of the proposer.

9. LATE SUBMITTALS:

Proposals and written notices of modification or withdrawal must be received no later than

the closing date and time. For purposes of this RFP, the official date and time is the date and

time that the email is received at the bids@oregonstate.edu email address. OSU may not

accept or consider late proposals, modifications, or withdrawals except as permitted in OSU

Standard 03-015, Sec 5.9. Sole responsibility rests with the proposer to ensure OSU’s receipt of

its proposal prior to closing. OSU shall not be responsible for any delays or misdeliveries caused

by transmission errors, malfunctions, or electronic delays including those within OSU’s network.

IT IS THE PROPOSER’S RESPONSIBILITY TO ENSURE OSU HAS RECEIVED THE PROPOSAL BY CLOSING

DAY AND TIME. Any risks associated with electronic transmission of the proposal are borne by

the proposer.

10. PROPOSAL OPENING:

Proposals will be opened immediately following the closing. Proposers may request to attend

P-2026-021007-JK

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a virtual proposal opening which may be conducted via Zoom or other electronic meeting

platform. Please inform the OSU Administrative Contact in advance if you would like to attend

the proposal opening. Only the names of the proposers submitting proposals will be

announced. No other information regarding the content of the proposals will be available.

11. PROPOSALS ARE OFFERS:

The proposal is the proposer’s offer to enter a contract pursuant to the terms and conditions

specified in the RFP, its exhibits, and addenda. The offer is binding on the proposer for one

hundred twenty (120) days. OSU’s award of a contract constitutes acceptance of the offer

and binds the proposer.

12. RIGHT TO REJECT:

OSU may reject, in whole or in part, any proposal not in compliance with the RFP, exhibits, or

addenda. OSU may reject all proposals for good cause, if OSU finds that it is in the public

interest to do so. Notification of rejection along with appeal rights will be sent to proposers

whose proposal is rejected.

13. PROPOSAL CANCELLATION:

If an RFP is cancelled prior to closing, notification of cancellation will be sent, and all proposals

already received will be deleted. If an RFP is cancelled after closing, or all proposals are

rejected, the proposals received will be retained and become part of OSU’s proposal file.

14. PROPOSAL PREPARATION COST:

OSU is not liable for costs incurred by the proposer during the RFP process.

15. AWARD:

Unless otherwise specified in the RFP, single or multiple contracts may be awarded as a result

of this RFP. Award will be made to the highest ranked proposer(s) who, in OSU’s opinion, best

meets the requirements and qualifications of the RFP. If issuing a single contract from this RFP

to the highest ranked proposer, and contract negotiations are unsuccessful after award, OSU

may conclude those contract negotiations, rescind its award to that proposer, and may

award and begin negotiations with the next highest ranked proposer.

16. APPROVALS:

Contract award is subject to all required OSU approvals. OSU will have no obligation or liability

whatsoever to the proposer selected as result of this RFP unless and until a contract satisfactory

to OSU is approved and executed by both parties.

17. PROPOSAL RESULTS:

A written notice of intent to award will be issued to all responsive proposers along with appeal

rights for aggrieved proposers. The proposal file will be available for responsive proposer’s

review during the appeal period. Proposers must make an appointment with the OSU

Administrative Contact to view the proposal file electronically. After the contract is executed

or RFP canceled, the file will be available by making a Public Records Request through OSU’s

Public Records Request process.

18. CONTRACT REVIEW AND NEGOTIATION:

Prior to execution of a contract, the contract may be reviewed and negotiated. This review

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Commodity Codes

• NAICS 611430Professional and Management Development Training

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