Project Information

Bid Title

Relative Caregiver Program Case Management Services

Issuing Agency

State Government of Tennessee

Location

Tennessee

Published Date

May 6, 2026

Closing Date

Jun 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 35910-14926

Original Source

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Bid Documents

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Project Description

Document ID & Hyperlink:	RFQ 35910-14926
Event Start - Response Due:	05/06/2026 06/04/2026
Event Name:	Relative Caregiver Program Case Management Services
Last Updated:

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STATE OF TENNESSEE

CENTRAL PROCUREMENT OFFICE

REQUEST FOR QUALIFICATIONS

FOR

RELATIVE CAREGIVER PROGRAM CASE MANAGEMENT SERVICES

RFQ # 35910-14926

TABLE OF CONTENTS

SECTIONS:

1. Introduction

2. RFQ Schedule of Events

3. Response Requirements

4. General Information & Requirements

5. Procurement Process & Contract Award

ATTACHMENTS:

A. Technical Response & Evaluation Guide – Mandatory Requirement Items

B. Technical Response & Evaluation Guide – General Qualifications &

Experience Items

C. Technical Response & Evaluation Guide – Technical Qualifications,

Experience & Approach Items

D. Statement of Certifications & Assurances

E. Reference Questionnaire

F. Regional Map

G. Pro Forma Contract

RFQ #35910-14926

1

1.

INTRODUCTION

The State of Tennessee, Central Procurement Office, hereinafter referred to as “the State,”

issues this Request for Qualifications (“RFQ”) to define mandatory goods or services

requirements; solicit responses; detail response requirements; and, outline the State’s process for

evaluating responses.

Through this RFQ or any subsequent solicitation, the State seeks to buy the requested goods or

services and to give ALL qualified respondents the opportunity to do business with the state as

contractors or subcontractors.

1.1. Statement of Procurement Purpose

The State of Tennessee seeks to procure qualified vendor(s) to provide Relative Caregiver

Program (RCP) Case Management Services in accordance with Tennessee Code Annotated §

37-2-422 and applicable Department of Children’s Services (DCS) policies. The purpose of this

Request for Qualifications (RFQ) is to identify and select vendor(s) with the demonstrated

capacity, experience, and infrastructure necessary to deliver comprehensive support services to

relative caregivers who have assumed care of children outside of formal foster care.

The Relative Caregiver Program is designed to stabilize relative caregiver households, promote

child safety and well-being, and support permanency by providing case management,

assessments, service planning, caregiver support, and administration of the RCP Stipend for

eligible families. Relative caregivers often assume custody during periods of crisis, frequently

without adequate resources, formal training, or access to coordinated services. Without

structured support, these placements may be at risk of disruption, resulting in adverse outcomes

for children and increased likelihood of entry into state custody.

Through this procurement, the State intends to select vendor(s) that can effectively implement

RCP Case Management Services, coordinate with DCS and community partners, ensure

compliance with statutory and policy requirements, and support eligible caregivers in maintaining

safe, stable homes for children. This RFQ is focused on determining vendor qualifications only;

detailed service requirements, performance expectations, and contractual obligations will be set

forth in the pro forma contract.year.

Detailed information regarding service areas and fiscal projections is provided on the following

pages; specifically, Table 1 outlines the counties within each group, while Table 2 details the

projected number of children to be served and the maximum liabilities per fiscal year for each

county group.

This solicitaiton will result in one contract awarded per group.

RFQ #35910-14926

2

TABLE 1

GROUP ID

35910-14926-1

35910-14926-2

35910-14926-3

35910-14926-4

35910-14926-5

35910-14926-6

35910-14926-7

35910-14926-8

COUNTIES

Bedford, Coffee, Franklin, Giles, Grundy, Hickman, Lawrence, Lewis, Lincoln,

Marshall, Maury, Moore, Perry, Wayne

Anderson, Campbell, Loudon, Monroe, Morgan, Roan, Scott, Union, Knox , Blount,

Claiborne, Cocke, Grainger, Hamblen, Jefferson, Sevier

Davidson, Cheatham, Montgomery, Robertson, Rutherford, Sumner, Trousdale,

Williamson, Wilson, Dickson, Humphreys, Houston, Stewart

Bledsoe, Bradley, Hamilton, Marion, Meigs, McMinn, Polk, Rhea, Sequatchie

Cannon, Clay, Cumberland, Dekalb, Fentress, Jackson, Macon, Overton,

Shelby

Hancock, Hawkins, Greene, Washington, Unicoi, Sullivan, Carter, Johnson

Benton, Carrol, Crockett, Dyer, Gibson, Henry, Lake, Obion, Weakley, Chester,

Decatur, Fayette, Hardeman, Hardin, Haywood, Henderson, Lauderdale, Madison,

McNairy, Tipton

RFQ #35910-14926

3

TABLE 2

GROUP ID

PROJECTED NUMBER OF CHILDREN TO BE SERVED AND MAXIMUM LIABILITIES

PER FISCAL YEAR/ PER COUNTY GROUP

FY27

FY28

FY29

FY30

FY31

35910-14926-1

Children: 276

Liability:

$1,007,400

Children: 271

Liability:

$989,150

Children: 266

Liability:

$970,900

Children: 262

Liability:

$956,300

Children: 258

Liability:

$941,700

TOTAL

MAXIMUM

LIABILITY

$4,865,450

35910-14926-2

Children: 448

Liability:

$1,635,200

Children: 440

Liability:

$1,606,000

Children: 432

Liability:

$1,576,800

Children: 425

Liability:

$1,551,250

Children: 418

Liability:

$1,525,700

$7,894,950

35910-14926-3

Children: 826

Liability:

$3,014,900

Children: 812

Liability:

$2,963,800

Children: 799

Liability:

$2,916,350

Children: 785

Liability:

$2,865,250

Children: 772

Liability:

$2,817,800

$14,578,100

35910-14926-4

Children: 190

Liability:

$693,500

Children: 186

Liability:

$678,900

Children: 183

Liability:

$667,950

Children: 180

Liability:

$657,000

Children: 177

Liability:

$646,050

$3,343,400

35910-14926-5

Children: 215

Liability:

$784,750

Children: 211

Liability:

$770,150

Children: 207

Liability:

$755,550

Children: 204

Liability:

$744,600

Children: 201

Liability:

$733,650

$3,788,700

35910-14926-6

Children: 293

Liability:

$1,069,450

Children: 288

Liability:

$1,051,200

Children: 283

Liability:

$1,032,950

Children: 278

Liability:

$1,014,700

Children: 273

Liability:

$996,450

$5,164,750

35910-14926-7

Children: 181

Liability:

$660,650

Children: 178

Liability:

$649,700

Children: 174

Liability:

$635,100

Children: 171

Liability:

$624,150

Children: 168

Liability:

$613,200

$3,182,800

35910-14926-8

Children: 697

Liability:

$2,544,050

Children: 685

Liability:

$2,500,250

Children: 674

Liability:

$2,460,100

Children: 662

Liability:

$2,416,300

Children: 651

Liability:

$2,376,150

$12,296,850

RFQ #35910-14926

4

1.2. Notice of Intent to Respond

Before the Notice of Intent to Respond Deadline detailed in RFQ § 2, Schedule of Events,

potential Respondents should submit to the Solicitation Coordinator a Notice of Intent to Respond

in the form of a simple e-mail or other written communication. Such notice should include the

following information: the business or individual’s name (as appropriate), a contact person’s name

and title, the contact person’s mailing address, telephone number, facsimile, number, and e-mail

address. Filing a Notice of Intent to Respond is not a prerequisite for submitting a response;

however, it is necessary to ensure receipt of notices and communications relating to this RFQ.

1.3. Definitions and Abbreviations

TERM

Relative Caregiver Program (RCP)

DEFINITION

Shall refer to the overarching program

containing the RCP Services and RCP

Stipend.

Case Management Services

A coordinated set of activities designed to

help individuals access, organize, and

manage the services and resources they need

to address specific problems or achieve

certain goals. A case manager works with a

client to assess needs, develop a service

plan, connect them to appropriate supports,

monitor progress, and adjust the plan as

needed.

Individualized Service Plans

A written, person-centered plan that outlines

the specific needs, goals, and support

strategies for an individual receiving services.

ISPs are developed collaboratively with the

individual (and often their family or support

team) to ensure services are tailored to their

unique circumstances, strengths, preferences,

and desired outcomes.

RCP Stipend

Shall mean the financial assistance provided

to relative caregivers, governed by T.C.A. §

37-2-422.

RFQ #35910-14926

5

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541611Administrative Management and General Management Consulting Services

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