Project Information

Bid Title

4. #26-1012 - Request for Proposals - Emergency Medical Services Medical Director

Issuing Agency

Catawba County

Location

North Carolina

Published Date

Apr 16, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

4. #26-1012 - Request for Proposals - Emergency Medical Services Medical Director

• Request for Proposals
• Proposals will be received until 3:00 PM ET on May 14, 2026

Attachment Preview

REQUEST FOR PROPOSALS

EMERGENCY MEDICAL SERVICES

MEDICAL DIRECTOR

RFP NO: 26-1012

Date of Issue: April 16, 2026

Proposals Due: May 14, 2026

Time: 3:00 PM ET

Issued for:

Catawba County Emergency Services

100 Government Drive

Newton, North Carolina 28658

Issued by:

Catawba County Purchasing Manager

25 Government Drive

Newton, North Carolina 28658

(828) 465-8224

TABLE OF CONTENTS

SECTION 1 INTRODUCTION ………………………………………………………………… 3

1.1 INTRODUCTION

1.2 BACKGROUND

SECTION 2 PROPOSAL INFORMATION ……………………….……………………………. 3

2.1 GENERAL INFORMATION

2.2 RFP SCHEDULE

2.3 PROPOSAL QUESTIONS

2.4 PROPOSAL SUBMITTAL

2.5 REJECTION OF PROPOSALS

2.6 PROPRIETARY INFORMATION

2.7 PROPOSAL CONTENTS

SECTION 3 MINIMUM QUALIFICATIONS ……………………….…………………………. 7

3.1 MINIMUM QUALIFICATIONS

SECTION 4 SCOPE OF SERVICES ……………………….………………………………….. 7

4.1 SCOPE OF SERVICES

SECTION 5 PROPOSAL EVALUATION AND AWARD ……………………………………. 8

5.1 PROPOSAL EVALUATION CRITERIA

5.2 METHOD OF AWARD

SECTION 6 REQUIREMENTS …………………………………………………………………. 9

6.1 PROPOSER RESPONSIBILITY

6.2 COMPLIANCE WITH LAWS

6.3 CONTROLLING LAW

6.4 INDEPENDENT CONTRACTOR

6.5 TERM OF CONTRACT

6.6 TERMINATION

6.7 NON-APPROPRIATION CLAUSE

6.8 INSURANCE COVERAGE

6.9 E-VERIFY

SECTION 7 ATTACHMENTS ….……………………………….……………………………… 11

ATTACHMENT A: REFERENCE DISCLOSURE FORM

ATTACHMENT B: INTENT TO PROPOSE

ATTACHMENT C: BUSINESS ASSOCIATE ADDENDUM

2

SECTION 1 – INTRODUCTION

1.1 INTRODUCTION

Catawba County (hereinafter “County”) is soliciting Request for Proposals (hereinafter

“RFP’s”) from qualified physicians (hereinafter “Proposer”) interested in serving as the

Emergency Medical Services (hereinafter “EMS”) Medical Director. The Medical Director

will provide medical consultation and direction in support of EMS as its Medical Director

and Medical Education Advisor. They will provide clinical oversight, medical direction,

and leadership necessary to ensure delivery of high-quality prehospital care throughout

the County’s EMS system.

The selected provider will be responsible for establishing and maintaining medical

protocols, overseeing quality assurance and improvement programs, supporting

training and continuing education, and ensuring compliance with all applicable federal,

state, and local regulations. The Medical Director will work collaboratively with County

leadership, EMS staff, and system partners to promote patient safety, operational

excellence, and continuous system improvement.

This role is critical to maintaining an effective and responsive EMS system capable of

meeting the needs of the community. The County seeks a highly qualified physician with

demonstrated experience in EMS medical direction, strong leadership capabilities, and

a commitment to advancing prehospital care.

1.2 BACKGROUND

Catawba County Emergency Medical Services provides a full array of pre-hospital

medical care including advanced life support, basic life support, specialty care

transports, non-emergency transports, and supports a number of specialty teams. Our

mission is to assure each citizen and visitor receives prompt emergency response and

the highest quality of pre-hospital care available.

Catawba County EMS is dedicated to providing the highest quality of pre-hospital care

to our citizens and visitors to our county. Catawba County EMS has been recognized

for our services with several awards, including our most recent American Heart

Association’s Mission: Lifeline® EMS Gold Award.

A division of Catawba County Emergency Services, Catawba County EMS works closely

with local rescue squads, fire departments, hospitals, and other agencies within the

county. Our ambulances are staffed with Paramedics, Advanced EMTs, and EMTs. In

Calendar Year 2025, Catawba County EMS responded to over 35,000 calls.

SECTION 2 – PROPOSAL INFORMATION

2.1 GENERAL INFORMATION

This RFP is intended to provide Proposers with a common, uniform set of instructions

to assist in the development of their proposals and to provide a uniform method for the

County to fairly evaluate proposals and subsequently select a proposal that provides

the best solution for the County. Proposers are encouraged to initiate preparation of

proposals immediately upon receipt of the RFP in order for all relevant questions and

information needs to be identified and answered, and to allow adequate time to prepare

a comprehensive and complete response.

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This RFP is comprised of the base RFP document, any attachments, and any addenda

released before Contract award, which are incorporated herein by reference.

2.2 RFP SCHEDULE

The table below shows the intended schedule for this RFP. County will make every effort

to adhere to this schedule.

Event

Responsibility

Issue RFP

County

Submit Written Questions

Proposer

Provide Responses to Questions County

Submit Proposals

Proposer

Contract Award

County

Contract Effective Date

County

Date and Time

April 16, 2026

May 4, 2026

May 6, 2026

May 14, 2026

TBA

July 1, 2026

2.3 PROPOSAL QUESTIONS

Upon review of the RFP documents, Proposer may have questions to clarify or interpret

specifications in order to submit the best proposal possible. To accommodate the

Proposal Questions process, Proposer shall submit any such questions by the above due

date. Written questions shall be emailed to tinawright@catawbacountync.gov by the

date and time specified above. Proposer should enter “RFP #: 26-1012 – Questions” as

the subject for the email. Questions received prior to the submission deadline date, the

County’s response, and any additional terms deemed necessary by the County will be

posted in the form of an addendum to the County website,

https://www.catawbacountync.gov/county-services/purchasing/proposal-notices/

and shall become an Addendum to this RFP. No information, instruction or advice

provided orally or informally by any County personnel, whether made in response to a

question or otherwise in connection with this RFP, shall be considered authoritative or

binding. Proposer shall rely only on written material contained in an Addendum to this

RFP.

2.4 PROPOSAL SUBMITTAL

Sealed proposals, subject to the conditions made a part hereof, will be received at the

address indicated in the table below, no later than 3:00 PM on May 14, 2026. Each

envelope should be clearly labeled with: RFP 26-1012 – EMS Medical Director.

Mailing address for delivery of proposal

via US Postal Service

RFP No: 26-1012

Catawba County Government Center

Attn: Purchasing Department

Post Office Box 389

Newton, North Carolina 28658

Office Address of delivery by any other

method (hand delivery, overnight, or

any other carrier)

RFP No: 26-1012

Catawba County Government Center

Attn: Purchasing Department

25 Government Drive

Newton, North Carolina 28658

IMPORTANT NOTE: All proposals shall be physically delivered to the office address

listed above on or before the submission deadline in order to be considered timely,

regardless of the method of delivery. This is an absolute requirement. All risk of late

arrival due to unanticipated delay—whether delivered by hand, U.S. Postal Service,

courier or other delivery service is entirely on the Proposer. It is the sole responsibility

4

of the Proposer to have proposals physically in this Office by the specified time and date

above. Attempts to submit a proposal via facsimile (FAX) machine, telephone or

electronic means, including but not limited to email, in response to this RFP will not be

accepted.

Proposals must be submitted with one (1) original, and one (1) electronic copy on

flash drive. Each Proposer must thoroughly examine the RFP to ensure that the

Proposer can meet all requirements of this RFP. When responding to this RFP, please

follow all instructions carefully. Failure to follow these instructions in your proposal

may be considered a non-responsive submission and may result in immediate

elimination from further consideration.

Critical updated information may be included in Addenda to this RFP. It is important

that all Proposers responding to this RFP periodically check the County website for any

Addenda that may be issued prior to the proposal due date or complete Attachment B –

Intent to Propose and submit back to County at tinawright@catawbacountync.gov to be

notified when Addenda are issued. All Proposers shall be deemed to have read and

understood all information in this RFP and all Addenda thereto.

Offers submitted pursuant to this RFP are valid for ninety (90) days after Proposal due

date. Proposals received will remain confidential until a contract is awarded. No public

bid opening will be held for this solicitation.

2.5 REJECTION OF PROPOSALS

Catawba County reserves the right at its sole discretion to reject any and all proposals

received without penalty and not to issue a contract as a result of this RFP. The County

also reserves the right at its sole discretion to waive minor administrative irregularities

contained in any proposal. Failure to comply with any of the terms and conditions of

this RFP may result in rejection of a proposal.

2.6 PROPRIETARY INFORMATION

Trade secrets or proprietary information submitted by Proposer in connection with a

procurement transaction shall not be subject to the public disclosure under the North

Carolina Public Records Act pursuant to NCGS § 66-152(3). However, the Proposer must

invoke the protection of this section prior to or upon submission of the data or other

materials and must identify the data or other materials to be protected and state the

reasons why protection is necessary. DO NOT mark every page as confidential. Each

individual page that is a trade secret or proprietary information must be labeled

“Confidential” in the top right corner. However, under no circumstances shall price

information be designated as confidential.

2.7 PROPOSAL CONTENTS

Proposers must carefully read the information requested in this “Proposal Contents”

section and submit a complete proposal responding to each request for information. In

order to evaluate responses efficiently and equitably, responses must be tabbed as

identified below. Failure to submit information requested may render your proposal

non-responsive.

Tab 1: Executive Summary

➢ Provide an executive summary of the proposal. The summary should

highlight aspects of the proposal which make it superior or unique in

addressing the needs and specifications of Catawba County.

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Commodity Codes

• NAICS 621111Offices of Physicians (except Mental Health Specialists)

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