Project Information

Bid Title

Type I Structural Fire Engine (Pumper)

Issuing Agency

City of Newport

Location

Kentucky

Published Date

Apr 15, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Type I Structural Fire Engine (Pumper)
Category:	Invitation to Bidders
Status:	Open

Description: LEGAL NOTICE CITY OF NEWPORT, KENTUCKY INVITATION FOR SEALED BIDS BID NO. 903-2026 The City of Newport, Kentucky, through the Newport Fire/EMS Department, will receive sealed bids for the purchase of one (1) new Type I Structural Fire Engine (Pumper). Sealed bids must be clearly marked: “Fire Apparatus Bid – Bid No. 903-2026” and submitted to: City of Newport 998 Monmouth Street Newport, KY 41071 Deadline for submission: May 14, 2026 at 10:00 a.m. (local time). Late bids will not be accepted. Bid specifications and required forms may be obtained upon request by contacting: For security reasons, you must enable JavaScript to view this E-mail address. All questions must be submitted in writing no later than May 7, 2026. The apparatus shall comply with all applicable NFPA 1900 standards, FMVSS, and Commonwealth of Kentucky regulations. The City of Newport reserves the right to reject any or all bids, waive informalities, and award the contract in the best interest of the City. Publication Date/Time: 4/15/2026 8:00 AM Closing Date/Time: 5/14/2026 10:00 AM Related Documents: Fire Engine Bid Package

Attachment Preview

CITY OF NEWPORT, KENTUCKY

REQUEST FOR BIDS (RFB)

FIRE APPARATUS PROCUREMENT

BID PACKAGE & SPECIFICATIONS

Bid No.: 903-2026

Issue Date: April 14, 2026

Bid Due Date: May 14, 2026

ISSUED BY:

Newport Fire/EMS Department

998 Monmouth Street

Newport, KY 41071

Phone: 859-292-3616

1. INTRODUCTION

The City of Newport, Kentucky (“City”), through the Newport Fire/EMS Department, is soliciting sealed bids from

qualified fire apparatus manufacturers and/or authorized dealers for the purchase of one (1) new Type I Structural Fire

Engine (Pumper).

The apparatus shall be new, unused, and compliant with all specifications contained herein. The City reserves the right

to reject any or all bids, waive informalities, and award the contract in the best interest of the City.

998 Monmouth Street, Newport Ky, 41071

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859.929.3666 www.newportky.gov

2. INSTRUCTIONS TO BIDDERS

2.1 Bid Submission

 Bids shall be submitted in a sealed envelope clearly marked:

“Fire Apparatus Bid – Bid No. 903-2026”

 Submit to:

City of Newport

998 Monmouth Street

Newport, KY 41071

 Bids must be received no later than:

May 14, 2026 at 10:00 am (local time)

 Late submissions will not be accepted and will be returned unopened.

2.2 Required Bid Materials

Each bid submission shall include:

 Completed and signed Bid Form (Attachment A)

 Detailed Technical Specifications and Compliance Statement

 Delivery Timeline

 Warranty Documentation

 Service and Training Plan

 Cost Proposal (Itemized)

 All required forms listed in Section 7

2.3 Pre-Bid Meeting (Optional)

 Upon request

998 Monmouth Street, Newport Ky, 41071

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859.929.3666 www.newportky.gov

Attendance is optional but strongly encouraged.

2.4 Questions and Clarifications

 All questions must be submitted in writing by: May 7, 2026

 Submit to: jstahl@newportky.gov

No verbal interpretations shall be considered binding.

3. GENERAL REQUIREMENTS

3.1 Compliance

The apparatus shall comply with:

 The latest edition of NFPA 1900 – Standard for Automotive Fire Apparatus

 All applicable Federal Motor Vehicle Safety Standards (FMVSS)

 All applicable Commonwealth of Kentucky regulations

Additional requirements:

 Complete specifications and engineering drawings shall be included with the bid

 Single-Source Manufacturing: The manufacturer shall design, engineer, and fabricate major components

(chassis, cab, and body) and maintain full control of the production process

 The bidder must maintain a service facility within 50 miles of 998 Monmouth Street Newport, KY 41071

998 Monmouth Street, Newport Ky, 41071

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859.929.3666 www.newportky.gov

 All warranties must be included in the proposal

3.2 Manufacturer Qualifications

Bidders shall:

 Have a minimum of ten (10) years of experience manufacturing fire apparatus

 Provide proof of authorized dealership (if applicable)

 Provide documentation of liability insurance and business licensing

 Meet single-source manufacturing requirements

3.3 Drawings and Approvals

 A detailed pre-construction approval drawing shall be submitted and approved prior to fabrication

 The approved drawing becomes part of the contract

 A revised drawing reflecting any approved changes shall be submitted prior to completion

Drawings shall include (at minimum):

 Chassis and cab configuration

 Lighting layout

 Compartment configuration

 Major component locations

3.4 Delivery and Acceptance

 Apparatus shall be delivered fully operational and road-ready

 Final inspection will be conducted by City representatives

 Acceptance occurs upon:

o Successful inspection

o Delivery of all documentation

o Completion of required training

998 Monmouth Street, Newport Ky, 41071

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859.929.3666 www.newportky.gov

Critical Fit Requirement:

The apparatus must fit within the fire station located at 171 Main Street, Newport, KY (with no water on board) as a

condition of final acceptance.

4. TECHNICAL SPECIFICATIONS

4.1 Chassis Requirements

 Custom fire apparatus chassis

 Minimum 450 HP engine

 Transmission: Allison 4000 EVS

 GVWR: To be specified by manufacturer

 Wheelbase: Minimum 162”

 Maximum Overall Height:

o Cab: 106”

o Rear body: 96”

 Maximum Overall Length: 340”

Additional components:

 Vogel Auto Lube System

 Meritor axles and driveline

 On-spot traction chain system

 Fuel tank: Minimum 65 gallons (stainless mounting)

Wheels & Tires:

998 Monmouth Street, Newport Ky, 41071

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859.929.3666 www.newportky.gov

Commodity Codes

• NAICS 541330Engineering Services

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