Project Information

Bid Title

Request for Quotes ? Solar Construction

Issuing Agency

Tanana Chiefs Conference

Location

Alaska

Published Date

Dec 19, 2025

Closing Date

Jan 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Request for Quotes – Solar Construction

December 19, 2025November 25, 2025

Request for Quotes – Solar Construction
Tanana Chiefs Conference (TCC) Energy Department is soliciting quotes from qualified contractors (s) to provide all labor, materials, and equipment for the construction and commissioning of seven solar arrays. These systems will be deployed across seven remote Interior Alaska communities: Minto, Grayling, Huslia, Venetie, Fort Yukon, Tok, and Ruby.

Project Scope
Contractors will be responsible for providing all labor, materials, and equipment necessary to deliver fully operational Solar Array’s to each community’s energy needs.

Award Structure
Contracts will be awarded by individual location. Bidders are not required to submit proposals for all seven sites to be considered responsive.

Registration
Proposers are required to register no later than 5:00 P.M. on December 5, 2025, to receive any addenda notifications. To register, email to Edward Dellamary at edward.dellamary@tananachiefs.org

Written Questions
All questions must be submitted in writing to Edward Dellamary at the above email address prior to 5:00 P.M. on December 5, 2025.

The final Addendum responding to submitted questions shall be released no later than December 10, 2025.

Proposals Due UPDATED
Quotes must be submitted electronically in PDF format by 2:00 PM, Friday January 16, 2026, to edward.dellamary@tananachiefs.org . Late submissions will not be considered.

Download Full RFQ

Revised Attachment A- Technical Documents

Revised Attachment B - Solar Site Surveys

Attachment C- Combined Issued for Bid Solar Design Final

Attachment D- Bid Sheet

Attachment E - Geotechnical Report

Appendix-A-IDENTIFICATION-OF-BUSINESS-ORGANIZATION-AND-ANAI-OWNERSHIP-FORM

Addendum 1 Solar Array Construction RFQ

Addendum 2

Attachment Preview

REQUEST FOR QUOTES

Solar Array Construction

Venetie, Fort Yukon, Ruby, Minto,

Grayling, Huslia and Tok, Alaska

November 25, 2025

Table of Contents

I.

SOLICITATION ...........................................................................................................................................................3

II.

PROJECT LOCATIONS .............................................................................................................................................4

IV.

WORK CONSIDERATIONS/RESTRICTIONS ............................................................................................................8

V.

SCHEDULE................................................................................................................................................................. 9

VI.

GENERAL TERMS AND CONDITIONS......................................................................................................................9

VII.

AN/AI (ALASKA NATIVE OR AMERICAN INDIAN) REQUIREMENTS......................................................................10

VIII.

ATTACHED DOCUMENTS .......................................................................................................................................10

IX.

STANDARD TERMS AND CONDITIONS .................................................................................................................10

I.

SOLICITATION

Tanana Chiefs Conference (TCC) is soliciting quotes from qualified contractors (s) to provide

all labor, materials, and equipment for the construction and commissioning of seven solar

arrays designed by Electric Power Systems. These systems will be deployed across seven

remote Interior Alaska communities: Minto, Grayling, Huslia, Venetie, Fort Yukon, Tok, and

Ruby all of which currently rely entirely on diesel power generation.

This initiative reflects TCC’s commitment to reducing energy costs and modernizing energy

infrastructure through renewable energy solutions. Together with the Battery Energy Storage

System (BESS) project awarded in November 2025, the solar arrays will enhance grid

reliability, with installation targeted for Summer 2026.

These communities present unique construction challenges due to extreme temperature

fluctuations and limited accessibility:

• Road Access: Only Minto and Tok are road accessible.

• Air Access: Venetie is accessible exclusively by plane.

• Barge Access: Grayling, Huslia, Ruby, and Fort Yukon are served by seasonal barge

service, primarily via Ruby Marine Services.

Contractors must be equipped to manage complex logistics tailored to each site’s conditions

and timeline.

Each community is served by a different electric utility, which owns and operates the local

electrical infrastructure and will be directly involved in the solar array interconnection:

• Alaska Village Electric Cooperative (AVEC): Minto, Grayling, Huslia

• Alaska Power & Telephone (AP&T): Tok

• GZ Utility Company: Fort Yukon

• Native Village of Venetie Tribal Government: Venetie

• City of Ruby: Ruby

TCC will act as a liaison between the contractor (s), utilities, and other stakeholders to ensure

smooth coordination. Land use permissions have been or will be secured for all project sites

prior to construction.

The selected contractor (s) will be responsible for:

• Procuring all necessary materials and equipment.

• Managing delivery and logistics to each village site.

• Installing solar arrays per design documents and utility standards.

• Commissioning systems for full operational readiness.

• Coordinating with the BESS contractor for seamless integration.

Contractors must be prepared to begin work promptly and manage the demands of an

accelerated summer 2026 construction schedule. Successful execution will require effective

coordination, strict adherence to scope, and on-time delivery.

This project is funded through multiple federal and state sources. Contractual obligations will

vary by site and must comply with the specific terms and conditions associated with each

funding stream.

Reference Attachments

Attachment A – Technical Documents

Attachment B – Solar Site Survey

Attachment C – Combined Issued for Bid Solar Design

Attachment D – Bid Sheet

Registration

Proposers are required to register no later than 5:00 P.M. on December 5, 2025, to receive

any addenda notifications. To register, email to Edward Dellamary at

edward.dellamary@tananachiefs.org.

Include firm name, address, telephone number, and contact person.

Written Questions

All questions must be submitted in writing to Edward Dellamary at the above email address

prior to 5:00 P.M. on December 5, 2025.

The final Addendum responding to submitted questions shall be released no later than

December 10, 2025.

Bid Due Date

Quotes must be submitted electronically in PDF format by 2:00 PM, Friday January 9, 2026,

to edward.dellamary@tananachiefs.org. Late submissions will not be considered.

TCC has a file limit of 20 MB size limit for email.

A contact list will be made available to interested bidders upon request, for accommodations

and equipment.

Note: Participation in this RFQ process does not guarantee a commitment to contract with

TCC, nor does it obligate TCC to compensate for quote preparation expenses. TCC reserves

the right to select or reject any quote, issue subsequent RFQs, correct procedural errors, and

contract one or more firms for the services described herein.

II. PROJECT LOCATIONS

A. Project Locations: Solar Arrays will be installed in each of the following communities:

Minto, Grayling, Huslia, Tok, Venetie, Fort Yukon, and Ruby, Alaska. Installation locations

are illustrated in Attachment B – Solar Site Survey.

Table 1: Project Locations

Community

Tok

Grayling

Minto

BESS Location

63°18'23.9"N

143°00'13.5"W

62°54'26.7"N

160°03'57.0"W

65°08'52.9"N

149°21'10.2"W

Solar Location

63°18'23.9"N

143°00'13.5"W

62°54'47"N

160°04'12"W

65°09'14.5"N

149°20'36.5"W

Powerplant Location

63°20'07.8"N 142°59'49.9"W

62°54'24.7"N 160°03'55.3"W

65°08'52.9"N 149°21'10.0"W

Huslia

Venetie

65°41'48"N

156°22'56"W

67°00'53.7"N

146°24'59.2"W

65°41'50.7"N

156°22'50.3"W

67°00'47.9"N

146°24'37.9"W

65°41'46.8"N 156°22'51.8"W

67°00'52.7"N 146°25'00.8"W

Fort Yukon

Ruby

66°33'59.0"N

145°15’08.7"W

64°44'10.8"N

155°29'09.0"W

66°33'38.4"N

145°13'04.1"W

64°44'09.8"N

155°28'33.3"W

66°33'59.0"N 145°15’08.7"W

64°44'10.6"N 155°29'09.9"W

III. SCOPE OF WORK

The scope of work outlined below is to be completed by the contractor in accordance with

the terms and conditions of the contract and all applicable project requirements.

The selected contractor will provide all labor, equipment, and materials unless otherwise

specified to complete the installation and commissioning of seven solar PV systems as

design documents. This includes procurement, delivery, installation, testing, and

coordination of all components listed in the equipment responsibility matrix. Contractors must

ensure proper site preparation, construct inverter huts per drawings, coordinate utility

interconnection, and establish communication infrastructure. All work must meet design

specifications, utility standards, and project timelines.

Project Schedule

Item

Procurement of Items

Site Clearing & Prep

Solar Construction

BESS & Controller Installation (other

contractor)

Commissioning & Site Acceptance Test

Performance Verification

Contract Complete

Warranty Support (one year)

Date

February - March 2026

March - May 2026

May - June 2026

June 2026

July 2026

August - November 2026

December 2026

December 2027

Procurement Responsibilities

The selected contractor shall be responsible for procuring all required equipment and

materials, unless otherwise specified. To the greatest extent practicable, the contractor shall

purchase, acquire, or utilize goods, products, and materials manufactured in the United

States, in accordance with applicable laws and regulations;

• FEOC Compliance as defined under 26 U.S.C. § 48E of the Internal Revenue Code

• Buy America Act (48 CFR 52.225) per Bureau of Indian Affairs (BIA) Amendment 14, and

• Contract Clause “Buy American Supplies” 25.1101 (a)(1), and

• Contract Clause “Notice of Buy American Requirement – Construction Materials Under Trade

Agreements” 25.1102(d(1)

• Contract Clause “Notice of Required use of American Iron, Steel, and other manufactured

goods – Buy American Act – Construction” 25.1102€ Subpart 26.

Solar Modules

SEG 595-BTA-BG-144 595 Watt Bifacial panels (as specified in bill of materials):

• All seven communities

Racking Systems

Nuance Energy Osprey Racking for:

• Minto

• Grayling

• Huslia

• Ruby

Commodity Codes

• NAICS 221114Solar Electric Power Generation
• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237130Power and Communication Line and Related Structures Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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