Project Information

Bid Title

Motor Fuel Products - Jelm Wyoming

Issuing Agency

Larimer County

Location

Colorado

Published Date

Nov 21, 2025

Closing Date

Dec 9, 2025

Government Level

State & Local

Status

Closed

Ref. #

Q25-06

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Due Date	Number	Title	Documents	Contact
2025-12-09	Q25-06	Motor Fuel Products - Jelm Wyoming QUESTION DEADLINE: December 2, 2025 @ 10:00 a.m. (MT) All questions regarding this solicitation must be emailed to Purchasing Agent Les Brown, as identified in the solicitation. No questions will be accepted after the date and time referenced above.  All questions received will be answered via Addendum only.	Bid Doc	Les Brown, Purchasing Agent brownxld@larimer.org 970-498-5954

Attachment Preview

REQUEST FOR QUOTATION (RFQ)

RFQ #Q25-06

Motor Fuel Products - Jelm Wyoming

RFQ SUMMARY:

Larimer County intends to enter into an agreement with a motor fuels Contractor for delivery of

motor fuels to our Road and Bridge Laramie River site near Jelm, Wyoming on an as-needed basis.

QUESTION DEADLINE: December 2, 2025 @ 10:00 a.m. (MT)

All questions regarding this solicitation must be emailed to the Contact Person identified below. If you do not

receive a confirmation email of receipt, please call the Contact Person to verify receipt of your questions. No

questions will be accepted after the date and time referenced above. All questions received will be answered

via Addendum only.

DEADLINE FOR SUBMITTALS: December 9, 2025 @ 10:00 a.m. (MT)

All quotations must be emailed to the Contact Person identified below. If you do not receive a confirmation

email of receipt, please call the Contact Person to verify receipt of your quotation. Responsibility for timely

submittal of your quotation prior to the deadline for submittals due date and time lies solely with the vendor.

BIDNET PORTAL / RFQ OFFICIAL WEBSITE:

To view official RFQ documents and addenda only available on the BidNet portal, use the following link:

https://www.bidnetdirect.com/colorado/larimer-county/

CONTACT PERSON:

Purchasing Agent Les Brown, brownxld@co.larimer.co.us, 970-498-5954

NOTE: Unauthorized contact with a County employee other than the Contact Person listed above or

Purchasing Manager regarding this RFQ may result in disqualification of your Quote.

1. INTENT

Larimer County intends to enter into an agreement with a motor fuels Contractor for purchase and delivery

of motor fuels to our Road and Bridge Laramie River site near Jelm, Wyoming, on an as-needed basis.

Unleaded fuel purchased by Larimer County is 10% ethanol blend.

Diesel fuel purchased is of two (2) grades:

1. #2 ultra-low sulfur.

2. Winter diesel blend ultra-low sulfur - #2 diesel with an additive package.

Larimer County sites which use diesel fuel will use #2 diesel (summer blend) from approximately April 1st to

October 15th and use winter blend #2 diesel from approximately October 15th to March 31st. Winter diesel

products can either be blended at the pipeline or blended at the Contractor’s facility. Vendors are to specify

where this is blended on the Quote Form.

Bio-diesel products with a maximum of 2% bio-diesel will be considered comparable to straight #2 diesel;

however, Larimer County will not pay a premium for this product.

1

All products must meet the specifications detailed in this RFQ and all winter diesel products must be

approved by the Larimer County Fleet Services Department prior to use.

The locations and types of fuel received are subject to change, Larimer County will notify the Contractor of

those changes if they happen.

ESTIMATED FUEL NEEDS:

The estimated quantities shown below are for a 12-month period based on historic usage at the Larimer

River Road and Bridge Shop.

Estimate of 12-month fuel usage:

10,000 gallons of unleaded gasoline with 10% ethanol

20,000 gallons of ultra-low sulfur diesel fuel (#2 diesel and winter blend diesel)

All quantities of fuel shown in this RFQ are estimates only and not a guarantee that such quantities will be

purchased, determination of actual quantities purchased will be based upon the current needs of Larimer

County.

TANK CAPACITIES:

The capacities for unleaded and diesel tanks at Laramie River are:

Location

Laramie River Road and Bridge Shop

21137 County Road 103

Jelm, Wyoming 82063

Product

Unleaded

Diesel

Tank Capacity

(in gallons)

500

1,500

2. QUALIFICATIONS

Qualifications, at a minimum, include the following and must be documented explicitly in your quote or your

quote will be rejected:

1. Contractor must deliver motor fuel without subletting to other vendors or using common carriers.

2. Contractor must deliver fuel using their own fuel trucks (tank wagons and transports); Contractors that do

not indicate their own fuels trucks (tank wagons and transports) will be used will have their quotes rejected.

3. Contractor must deliver the quantities required within 48 consecutive clock-hours after being notified of a

service call.

3. SCOPE OF WORK

The County expects the Contractor(s), at a minimum, to provide all the following services:

DELIVERIES AND RESPONSE TIME:

1. Deliveries must be made within 48 consecutive clock-hours after being notified of the quantities needed

(service call).

2. Deliveries must arrive at the specified destination between 8:00 a.m. and 3:30 p.m. Monday through Friday.

3. Special after-hours or weekend deliveries may be required by Larimer County to allow for snow removal and

other special operations to proceed.

4. Failure to respond to these after normal hour deliveries may result in the cancellation of this agreement.

4.1. If there is an additional charge for this service, please note that charge on the Quote Form.

5. The Contractor will be responsible for recording tank readings before and after all fuel deliveries.

6. Larimer County personnel may not always be available at a fuel site when deliveries are made.

7. The Contractor will be responsible for verifying that the fuel to be delivered will fit into the tank.

8. Larimer County will work with the Contractor to provide all information including tank charts at all sites to help

in this requirement.

9. Contractor must leave a delivery document at each location after each delivery.

9.1. This document must note the date, type, and gallons of fuel delivered.

2

9.2. This document must note the before and after tank reading.

9.3. Appropriate containers will be at each location for the driver to leave delivery documents.

10. No invoices will be paid until all delivery documents are review and verified for each fueling location.

11. Contractor must provide correct coupling equipment to safely deliver fuel to all locations.

12. No tank filling through the vent pipes or circumventing overflow protection equipment will be tolerated.

13. Contractor’s delivery driver must attach vapor recovery hoses wherever possible.

14. The Contractor must furnish Larimer County a written guarantee of good faith to supply fuel to the best of its

ability for the entire length of this agreement.

15. Any potential problems in supplying fuels must be brought to the attention of Larimer County immediately.

16. Larimer County will seek fuel from alternative sources if the Contractor is unable to make a needed delivery.

DISCREPANCIES IN PRICING OR DELIVERY QUANTITIES:

Larimer County reserves the right to request documentation or perform all necessary auditing procedures if

a discrepancy in price or delivery quantities exists. Failure to comply with requests for information in a timely

manner may be cause for suspension of purchases and revocation of the agreement and purchase order.

FUEL TYPE/SPECIFICATIONS:

Unleaded Gasoline

with 10% ethanol

Ultra-Low Sulfur #2 Diesel

Ultra-Low Sulfur #2 Diesel –

Winter Blend (#2 diesel with

additive package)

Octane

Number:

Sulfur Weight,

%: Lead

Content g/gal:

CFPP, F (cold filter plug

point):

Cetane Index:

Sulfur:

CFPP, F (cold filter plug

point):

Cetane Index:

Sulfur:

85

0.045

0.01

+12° Fahrenheit or lower 42.0

15-PPM maximum

-25° Fahrenheit or lower 42.0

15-PPM maximum

No product will be considered a “winter diesel” that does not meet the above specifications, including the

CFPP specification shown above.

FUEL QUALITY:

1. Larimer County may, at any time, have fuel analyzed.

2. A sample may be taken directly off the delivery truck or pulled from a fuel tank.

3. The sample will be analyzed by an independent testing agency of Larimer County’s choosing.

4. In the event the fuel tested does not meet specifications, all testing costs, costs associated with removal of

the poor-quality fuel, and replacement with fuel meeting specifications will be paid by the Contractor.

5. In the event of a filling error resulting in fuel being pumped into the wrong tank (i.e. diesel in to the unleaded

tank) it will be the responsibility of the Contractor to drain the affected tank and replace all fuel with the correct

fuel.

6. All fuel delivered to Larimer County must be blended for high altitude and seasonally adjusted.

7. All fuels must be oxygenated fuels as required by the State of Colorado Air Quality Commission.

8. All fuels must meet American Society of Testing Materials (ASTM) specifications for product normally sold in

this area.

9. All fuels must meet or exceed all applicable and current federal, state, and EPA regulations.

PRICING AND ADJUSTMENTS:

1. To establish a pricing system that will be equitable and accommodate constantly changing fuel

prices, information from Cheyenne FastRacks (Contract Net Average rack price) will be used to establish a

daily fuel price.

3

2. The rack price used will be for Ultra-Low Sulfur #2 diesel clear (ULS#2), Ultra-Low Sulfur #2 clear winter

(ULS2W), and unleaded 10% ethanol gas (U85E10).

3. Other independent pricing services besides Energy FastRacks are available; however, for the purpose of

this RFQ, they will not to be used.

4. The Cheyenne FastRacks price is updated daily.

5. Vendor Mark-Up*, Federal Super Fund surcharge, CO E.R.S surcharge, Federal oil spill fee, and any other

fees are added to the rack price to establish fuel price.

5.1. *Vendor Mark-Up must include all Contractor’s profit, overhead, labor, and freight.

5.2. The Vendor Mark-Up pricing must remain firm for the first year of the agreement.

6. Contractor must notify Larimer County, in writing, of any changes up or down to the Federal Super Fund

surcharge, CO E.R.S surcharge, Federal oil spill fee, and any other fees.

6.1. These changes will be reviewed and approved by Larimer County prior to any changes being reflected

on Contractor’s invoices.

7. Larimer County is a tax-exempt government agency.

7.1. Fuel taxes that government agencies are exempt from must not be billed to Larimer County.

FUEL SPILLS:

1. Contractor must provide the names and telephone numbers of all persons in the Contractor’s organization

that are to be contacted in the event of a fuel spill.

2. Contractor must provide the name and telephone number of who will be responsible for organizing and

overseeing fuel spill cleanup.

3. Contractor must provide the name, address, and telephone numbers of all organizations that will be used to

clean up the fuel spill.

4. Contractor must immediately report, to Larimer County Fleet service personnel, all fuel spills (no matter

what size) that occur during delivery of fuel.

5. Contractor must submit to Larimer County Fleet Service a written fuel spill cleanup plan within 24 hours

after spill.

5.1. This plan must include detailed procedures that will be followed to clean up the spill and a timetable for

completion of site cleanup.

5.2. Larimer County must approve this plan.

5.3. Contractor will be notified of acceptance or rejection of the plan within 24 hours of receipt of the plan.

5.4. If the plan is rejected, Contractor will have 24 hours to submit a revised plan.

5.5. If the revised plan is not accepted, or if Contractor fails to submit a new plan, Larimer County will

commence clean-up procedures utilizing such personnel and procedures as it deems necessary.

6. Contractor is responsible for all costs associated with a fuel spill, including but not limited to laboratory tests,

waste disposal, fines, and monitoring.

7. Upon request, the Contractor will provide to the County copies of any manifests and invoices associated with

a spill.

4. AWARD AND CONTRACT

This solicitation will be awarded to the vendor with the most responsive, responsible, reasonable quotation

meeting all specifications and deemed the best fit and most advantageous to Larimer County. To assist in the

decision for award: interviews may be held, background checks may be performed, references may be

contacted, and other inquiries may be taken to determine the abilities of the vendor.

The term of the agreement will be one (1) year from January 1, 2026. The County, at its sole option, may offer

to extend this Contract for up to four (4) additional one-year terms. The extension option may be exercised

providing satisfactory service is given, and must be mutually agreed upon in writing, by and between the

County and the Award Vendor.

A Larimer County Purchase Order, this Request for Quotation document, and the Award Vendor’s response,

all of which will be incorporated by reference therein, will serve as the Agreement between the Board of County

Commissioners of Larimer County Colorado, and the Award Vendor. Any exceptions or requested additions to

the Purchase Order must be stated and submitted with your Quote; these requests will not be accepted after

4

the quote has closed. The County makes no guarantee of any changes or concessions but will review and

consider requests submitted.

Upon Notice of Award, the Award Vendor will be required to submit a valid Certificate of Insurance (COI) that

meets, at a minimum, the Insurance Requirements published in the solicitation. This valid COI must be

received by Larimer County within 10 calendar days of the Notice of Award and must include Larimer County

listed as Additional Insured and Certificate Holder. Work may only begin after the COI has been approved by

Risk Management.

5. INSURANCE REQUIREMENTS

BEFORE submitting your company quote, confirm with your insurance carrier that your company can meet the

insurance requirements published in the solicitation. Your company insurance coverages should be correctly

noted in the most current EOC. NOTE: All Larimer County contracts require that the Award Vendor possess

appropriate insurance at all times during the contract; these coverages are purchased at the company's

expense. The County’s insurance requirements may necessitate a company adding or increasing

coverage/limits, and those changes may impact pricing for the proposed project. These costs must be included

in your pricing at the time of submission and will not be permitted to be added later.

Prior to commencement of any work, contractor/vendor shall provide a Certificate of Insurance issued to

Larimer County, 200 West Oak St., Suite 4000, Fort Collins, Colorado 80521 as the Certificate Holder. The

insurance required herein shall be procured and maintained in full force and effect for the duration of the

Contract or Agreement and shall be written for not less than the following amounts, or greater if required by

law. Such certificate shall be delivered to InsuranceCert@larimer.org.

1. Workers' Compensation and Employers' Liability

1.1. Workers’ Compensation:

Statutory

1.2. Employer's Liability:

$100,000 Each Accident

2. $500,000 Disease-Policy Limit

3. $100,000 Disease-Each Employee

3.1. Waiver of Subrogation in favor of Larimer County

3.2. If the contractor/vendor is not required to carry Workers’ Compensation coverage per Colorado

Workers’ Compensation Act 8-40-202(2)(b) a signed Workers’ Compensation waiver must be provided.

4. Commercial General Liability on an Occurrence Form with minimum limits as follows:

4.1. Per Occurrence Limit

$1,000,000

4.2. General Aggregate Limit

$2,000,000

4.3. Contractor/Vendor agrees that the insurance afforded the County is primary non-contributory.

5. Automobile Liability Insurance including coverage for all owned, non-owned, & hired autos. Limits to be

as follows:

5.1. Bodily Injury & Property Damage Combined Single Limit

$1,000,000

5.2. Lower limits may be accepted if automobiles are not used for transport in relation to goods/service

provided as outlined in agreement (i.e. only commuting to job site).

6. Pollution Liability

$1,000,000

7. Minimum required limits set forth herein may be met by utilizing a combination of excess/umbrella policies in

conjunction with primary insurance policies if necessary.

8. General Liability and Automobile Liability insurance policies shall include Larimer County and its

elected and appointed officials and employees as additional insureds as their interests may appear.

9. The County reserves the right to reject any insurer it deems not financially acceptable by insurance

industry standards. Insurance Companies shall be licensed to do business in the State of Colorado and

shall have an AM Best rating of not less than A- VII.

10. Notice of Cancellation: Each insurance policy required by the insurance provision of this Contract or

Agreement shall provide the required coverage and shall not be suspended, voided, or canceled. Should

any of the required policies be cancelled before the expiration date, notice shall be delivered to Larimer

County, 200 West Oak St. Suite 4000, Fort Collins, CO 80521 or InsuranceCert@larimer.org.

11. Subcontractors:If subcontractors are used by contractor/vendor in the performance of contracted

services, all subcontractors are required to carry insurance coverage consistent with the limits as listed in

5

Commodity Codes

• NAICS 424720Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.