Project Information

Bid Title

Food Services - Aging Department

Issuing Agency

County of Moore

Location

North Carolina

Published Date

Mar 25, 2026

Closing Date

Apr 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 2026-06

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 2026-06
Bid Title:	Food Services - Aging Department
Category:	Moore County General Bids
Status:	Open

Description: COUNTY OF MOORE REQUEST FOR PROPOSALS 2026-06 FOOD SERVICES – AGING DEPARTMENT PURSUANT to Section 143-129 of the General Statutes of North Carolina sealed responses for “RFP 2026-06 Food Services” may be furnished to the County of Moore, Attn: Terra Vuncannon, 103 W. Saunders, Carthage, North Carolina 28327 until 4:00 pm Thursday, April 23,2026. The intent of the County is to obtain proposals for providing Food Services for the Moore County Aging Department.  Federal funds are utilized for this project and applicable Federal laws, policies, and standards must apply for all aspects of this project.  Instructions for submitting quotes and complete specifications for the services desired may be obtained at the above address during regular office hours or by the link below.  The County of Moore reserves the right to reject any and/or all bids. Terra Vuncannon Purchasing Manager Publication Date/Time: 3/25/2026 4:00 PM Closing Date/Time: 4/23/2026 4:00 PM Related Documents: RFP 2026-06 Aging Food Service

Attachment Preview

COUNTY OF MOORE

NORTH CAROLINA

REQUEST FOR PROPOSALS

ISSUE DATE: March 25, 2026

RFP#: 2026-06

TITLE: FOOD SERVICES – AGING DEPARTMENT

ISSUING DEPARTMENT:

County of Moore

Attn: Terra Vuncannon

103 West Saunders Street

Carthage, NC 28327

Sealed Proposals will be received until 4:00 p.m., Thursday, April 23, 2026 from qualified firms for Food

Services for the Moore County Department of Aging. For your convenience, a Bid Drop-Off Box is located in

the lobby at the above address.

All inquiries for information concerning the Request for Proposals shall be directed to:

Terra Vuncannon, Purchasing Manager

103 West Saunders Street

Carthage, NC 28327

(910) 947-7118

tvuncannon@moorecountync.gov

Sealed Proposals shall be mailed via FedEx or UPS/or hand delivered to the Issuing Department shown

above and the envelope shall bear the name and number of this Request for Proposals. It is the sole

responsibility of the Proposer to ensure that its proposal reaches the Issuing Department by the

designated date and hour indicated above.

In compliance with the Request for Proposals and to all the terms and conditions imposed herein, the

undersigned offers and agrees to furnish the services and install the goods described in accordance with

the attached signed proposal.

Firm Name: ___________________________________ Date: __________________

Address: ______________________________________ Phone: _________________

_____________________________________ By: _____________________

(typed)

By: ____________________

(signed)

For

FOOD SERVICES

State Fiscal Years 2027 thru 2031

(July 1, 2026 – June 30, 2031)

COUNTY OF MOORE

HOME AND COMMUNITY CARE BLOCK GRANT/

OLDER AMERICANS ACT

CONGREGATE AND HOME DELIVERED MEALS

NUTRITION PROGRAMS

Proposal No. RFP # 2026-06

Proposal Due Date: 4:00 p.m., Thursday, April 23, 2026

For your convenience, a Bid Drop-Off Box is located at 103 W. Saunders Street, Carthage, NC 28327

Contact:

Terra Vuncannon, Purchasing Manager

103 W. Saunders St

Carthage, NC 28327

(910) 947-7118 (phone)

Email Address: tvuncannon@moorecountync.gov

The County of Moore reserves the right to request additional information or references, to accept or reject any

and/or all Proposals, to waive technicalities, to accept Proposals in whole or in part, and to award contract(s)

which, in the opinion of the grantor(s), best serves the interest of the program.

The following local aging services agency provides the congregate and/or home delivered meals programs in

Region J and are soliciting this Request for Proposals for the catering portion of the services.

Contact:

Moore County Department of Aging

Terri Prots

County of Moore

The County of Moore (also referred to as AGENCY) and the Moore County Department of Aging (hereafter

referred to as local service agency) are charged with administrative, fiscal, and programmatic review of these

programs. The Federal and State dollars funding these programs are administered by the County of Moore who

will be acting as the agent for the purpose of this solicitation.

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TABLE OF CONTENTS

SECTION I: GENERAL REQUIREMENTS/OVERVIEW OF PROGRAM

A. Bid Submission Instructions

B. Purpose of Nutrition Program

C. Overview of Requirements

D. Bid Evaluation Process

E. Bid Proposal Negotiations

F. Bid Proposal Rejection and Re-advertisement

G. Public Information

H. Notification of Award

I. Nature of Proposed Contract

J. Need for Service

SECTION II: FOOD SERVICE SPECIFICATIONS

A. Food Service Requirements

B. Food Procurement and Preparation

C. Meals and Service

D. Food Preparation, Delivery and Transportation

E. Equipment

F. Standards for Disposable Dinnerware

G. General Specifications

SECTION III: BID PROPOSAL

A. Management Services Proposal

B. Meal Delivery Route Schedule

C. Assurance of Compliance with Title VI of the Civil Rights Act

D. Bid Form

APPENDIX

Exhibit 1: NUTRITION SITE AND MEAL INFORMATION

Exhibit 2: SAMPLE MENUS

NON-COLLUSION AFFIDAVIT

E-VERIFY AFFIDAVIT

MINORITY PARTICIPATION

W-9 FORM

page 4

page 8

page 18

page 25

page 28

page 29

page 30

page 31

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SECTION I

GENERAL REQUIREMENTS/OVERVIEW OF PROGRAM

A. BID SUBMISSION INSTRUCTIONS

The Bid Proposal must be received by the County of Moore by 4:00 p.m. Thursday, April 23,

2026 at which time they will be opened. Proposals that have not been received by the specified date and

time will NOT be considered.

Hand Delivered/Fed Ex/UPS Delivery Address: 103 W. Saunders Street, Carthage NC 28327

For your convenience, a Bid Drop-Off Box is located at 103 South Ray Street.

After the Request for Proposal issue date, all communications between the County and

prospective Firms shall be in writing. No oral questions shall be accepted. Any inquiries, request

for interpretation, technical questions, clarifications, or additional information shall be directed to

Terra Vuncannon at tvuncannon@moorecountync.gov. All written questions shall be received no

later than 10:00 am Monday, April 6, 2026. NO EXCEPTIONS.

Bidders should complete and submit one (1) original and two (2) copies of Section III: Bid

Proposal. The Bid Proposal includes:

1. Management Service Proposal, Certificate of Insurance, and Sanitation

Grade Rating)

2. Meal Delivery Route Schedule

3. Assurance of Compliance with Title VI of the Civil Rights Act

4. Bid Form

5. Non-Collusion Affidavit

6. E-Verify Affidavit

7. Certificate regarding Lobbying

8. Minority Participation -Use own workforce

Note: If using sub-contractors please submit question regarding

documentation required.

9. W-9 Form

Bid Proposals must be in the form specified in the Request for Proposals bid package and

all required information must be included and signed by the chief executive officer of the bidding

organization or a duly authorized agent. Envelopes containing the Bid Proposal must be clearly

labeled “Sealed Bid - RFP 2026-06 ”

B. PURPOSE OF NUTRITION PROGRAM

The purpose of the Congregate and Home Delivered Nutrition Program(s) are to provide

participating older adults one (1) nutritious meal per serving day with 1/3 of the current minimum

Recommended Daily Allowances for Older Adults (as established by Food and Nutrition Boards of the

National Research Council) and which follow the meal pattern and standards established by the North

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Carolina Division of Aging and Adult Services (NCDAAS).

C. OVERVIEW OF REQUIREMENTS

Caterers of the Home and Community Care Block Grant (HCCBG) funded

Nutrition Program(s) must agree to the following guidelines:

1. Adhere to Meal Service, Menu Standards, and Menu Planning Requirements, Special

Requirements, and Food Procurement & Preparation guidelines set forth in this Request

for Proposals and as written in the North Carolina Division of Aging Service Standards

Manual, Volume 1 – Congregate and Home Delivered Meals, effective July 1, 2003.

2. Use a minimum of ($.75) United States grown or produced food per meal. Detailed

records assuring this must be maintained and kept on file for three (3) years after the end

of the contract.

3. Adhere to the attached Serving/Packaging Times Chart (Exhibit 1).

4. Federal funds are utilized for this project and applicable Federal laws, policies, and

standards must apply for all aspects of this project.

D. BID EVALUATION PROCESS

Bid evaluations will be based on the following criteria:

1. Bidder Qualifications, inclusive of, but not limited to:

• Current or past experience with Moore County

• Experience and track record in the catering business

• Training provided to service delivery staff

• Background of service supervisory staff

• Audits

• Better Business Bureau Inquires

• Experience and track record with other Area Agencies on Aging

• Ability to provide service with staffing patterns identified

• Financial responsibility

• Credit Bureau reports(s)

2. Completeness and Accuracy of Proposal:

• All sections complete with appropriate assurances signed

• Required documents submitted with Proposal

3. Minority, Female and/or Handicapped business status. Proposal priority will be given to

same if proposal by same is equal in all aspects, including price, as evaluated by the

Proposal selection team. Criteria for minority, female, or handicapped status:

• Private-not-for- profit – 51% of the Board of the Governing Body are minority, or

female, or handicapped

• Private-for-profit – At least 51% of the stock is controlled by minority, female, or

handicapped interest or a partnership exists which is at least 50% owned by such

interests as specified above

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Commodity Codes

• NAICS 722310Food Service Contractors

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