Project Information

Bid Title

Public Utilities Water AMI System - RFP

Issuing Agency

City of Conway

Location

South Carolina

Published Date

Jan 13, 2026

Closing Date

Feb 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Public Utilities Water AMI System – RFP

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CITY OF CONWAY

CITY OF CONWAY

P.O. DRAWER 1075

CONWAY, SOUTH CAROLINA 29528

Phone (843) 397-2539

Fax (843) 397-2883

Public Utilities Water AMI System

The City of Conway, South Carolina is inviting Proposals from qualified vendors for the

installation and implementation of an Advanced Metering Infrastructure (AMI) System. The

scope will include the selection and implementation of a Fixed Based System that will work

effectively with the City of Conway’s personnel and existing water infrastructure. The City

reserves the right to delete any section from the bid as it deems appropriate.

DUE DATE/TIME: Tuesday, February 17, 2026 @ 2:00 PM

POINT OF RECEIPT:

City of Conway

c/o Amanda Hooper

PO Drawer 1075

Conway, South Carolina 29528

Physical Address:

City of Conway - City Shop

2940 Jerry Barnhill Blvd.

Conway, South Carolina 29527

Requests for information regarding this Request for Proposals should be directed in

writing by either letter or e-mail to the Amanda Hooper (procurement@conwaysc.gov).

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CITY OF CONWAY

The City of Conway is accepting sealed bids for the installation of a new Public Utilities AMI

System.

Located at 2940 Jerry Barnhill Blvd, Conway, SC 29527. Bidders must verify dimensions in

person. Site visit can be scheduled by contacting Wanda Singleton @ 843-248-1770.

The Contractor will be responsible in following all applicable City ordinances, federal, state, and

county laws and regulation. The contractor and surety shall indemnify, defend, and save

harmless the city, all of its officers, representatives, agents and employees against any claim or

liability arising from or based on the violation of any such laws, regulations, ordinances, order or

decree whether by itself or its employees.

Contractor will be responsible for obtaining all permits that are required for these

projects. All bidders must hold Proper License for this work after the bid has been

awarded. Must have a City Business License prior to beginning any work. All work must

be completed and turned into the City in a reasonable time frame.

The City of Conway Public Utilities Department will be available as needed during this project.

Bidders are required to conduct a site visit prior to bidding this project. Site visits can be

scheduled by contacting Wanda Singleton @ 843-248-1770.

The project Public Utilities AMI System will be received in the Procurement Office which is

located at 2940 Jerry Barnhill Blvd., until Tuesday, February 17, 2026 @ 2:00 PM, at which

time only the names of the Offerors and bids amounts will be announced. Any proposal

received later than the specified time /date will not be accepted /considered. Before the final

selection is made, all evaluation factors will be taken into consideration before awarding a

contract for services. City reserves the right to accept or reject any or all bids.

All proposals shall be sealed and list the title of the current bid.

Public Utilities AMI System

To mail, please send the bid to:

City of Conway

c/o Amanda Hooper

PO Drawer 1075

Conway, SC 29528-1075

Physical Address:

City of Conway

c/o Amanda Hooper

2940 Jerry Barnhill Blvd.

Conway SC 29527

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Please submit One (1) original response and Two (2) Copies. Any negotiated contract is

subject requirements provided for in any applicable City of Conway Codes and Ordinances.

REQUEST FOR PROPOSAL

I-1 PURPOSE The Request for Bid for Public Utilities AMI System.

SCOPE OF WORK

The meter reading data collection infrastructure shall be designed, provided, and installed within

The City of Conway’s service area. The infrastructure shall provide complete coverage for all

accounts within the service area for the City of Conway, both inside and outside of the City

limits. Providers shall ensure new meter installation or existing meter conversion is being read

and data is being collected. After all of the reading infrastructure is installed, the City shall begin

the process of phasing out all failed meters and/or endpoints not covered under warranty as well

as installing all new meter base/tap settings. Meters and endpoints shall also be required for the

City’s staff to install as normal reading and associated meter/endpoint maintenance are being

conducted. Also, any new taps added to the City’s service during this project shall require a new

meter and reading equipment installation. Additional information is provided in other areas of

these specifications.

The City presently uses Badger M25 RTR, M70 RTR, E-Series Gen 1 & 2, Master Meter Sonata,

E-Linx, Octaves, Sensus iPERL, Neptune Mach 10 & T10. The city estimates that there are just

over 22,000 water meters within the City of Conway’s service area.

Meter Specifications (if applicable):

- Provide detail specifications of the meter being offered

- Provide installation requirements as it relates to the City’s current meter program

- Include meter reading software required

- Include warranty information

- Provide technology forecast

- Provide advantages of meter being offered.

Any and all meters replaced within the scope of this project:

1. Shall meet or exceed ANSI/AWWA Standard C700, C710, and/or C713 (for accuracy

and pressure loss)

2. Shall comply with NSF/ANSI Standard 61 Annex F and G compliant and tested to

AWWA standards

3. Must be able to be visually read at all times (for residential meters)

4. Zero lead construction

5. Meters may have a brass body with mechanical register and have a visual leak indicator

or all electronic, programmable and hermetically sealed with a tempered glass cover.

6. Mechanical registers, brass and/or composite meters must have a 20-year life cycle and

the appropriate warranty as well

7. If meter is not brass construction, material must be approved by the City and meet all

AWWA standards.

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8. Electronic register must have a 20-year life cycle and 20-year battery life guarantee.

9. Electronic registers must have monitoring alarms such as leak detection, reverse flow,

empty pipe, tampering and a battery life but not limited to these listed.

10. A twenty (20) year battery life warranty shall be provided on each endpoint.

11. Must be approved and meet all the City’s specifications and standard details.

12. Describe the cross compatibility of the radio with existing meter types. Provide list of

compatible manufactures.

13. Provide list of available options for MRTU with respect to the number of ports for single

and multi-meter installations.

14. Provide number of daily transmissions sent by the MRTU’s

15. Provide the frequency of readings collected by the MRTU’s.

16. Provide information on the MRTU’s capabilities of transmitting data through metal

and/or polymer meter box lids.

17. Describe the ability of MRTU’s to be used for AMI systems. If units are cross-

compatible, describe the process for converting from AMI and vice-versa.

18. Provide information on the ability of MRTU to operate without malfunction in various pit

conditions, including submerged in a wet pit.

19. Provide information regarding the FCC approval of MRTU’s including which FCC

part(s) the MRTUs have been approved under

20. Provide information on battery life on MRTUs (if applicable)

21. Include the warranties and/or guarantee policy with respect to each item of proposed

equipment. Provide a procedure for submitting warranty claims.

22. Provide Certification File in .csv format with test accuracy information for each meter

shipment.

All meter boxes shall be in accordance with the City’s specifications (e.g. Ford or Mueller

stretch box/long box type).

All AMI components shall have as a minimum, a one-year warranty, from date of acceptance for

the City.

The Provider shall provide all required transportation, labor, material, equipment, cables,

connectors and all other related appurtenances, training and software to install a real-time, two-

way communicating AMI System to read meters, for both existing and future installations, with

the City of Conway’s service area.

As new meter installations and phased out meter replacements are used within the City of

Conway’s service area, the Provider must guarantee that all installations can be read with the

AMI system. Any necessary repeaters, towers, collectors and appurtenances that are needed to

provide this coverage are at the expense of the Provider.

All material used that comes in contact with water shall conform to NSF 61 and NSF 372 lead-

free standards.

The Provider shall make available any and all meters, endpoints, through the lid mounting kits,

antennas, cables, connectors and related appurtenances to the City.

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The Provider shall include a guaranteed timeline of new component delivery and warranty

replacement for each item (i.e. data collectors, endpoints, repeaters, meters and registers). The

Provider shall also include a list of their inventory equipment that is maintained and in stock.

The Provider shall not move key personnel in and out of the project during its implementation

but shall assign a single project manager who shall work the project to completion. The project

manager shall be experienced and have been with the company for no less that five (5) years. In

the beginning, the project manager shall meet weekly with key City personnel to provide a

progress report of the project, problems, complaints issues/resolutions; and projected work plan

for the next week.

The Provider must supply any and all information detailing the qualifications their team has in

performing the outlined scope of work.

The Provider must submit and offer the latest, most technologically advance AMI system on the

market today. The Provider must also guarantee that technology, software and/or equipment

advancements, shall not force the replacement of operational equipment before its projected life

cycle of thirty (30) years.

The meter reading system shall be a fixed-base network system that shall continually receive,

store and communicate data to and from meters within the City of Conway service area. On

demand reads must be available in the event a real time is required from the office personnel.

The system shall also allow mobile and manual entry of meter readings. No reprogramming must

be required for the system to allow mobile reads in the event of a network failure. All system

parts furnished (reading equipment, RF transmitters, and meters with absolute encoders) shall be

produced from an ISO 9001 rated manufacture facility.

Meter Reading Specifications (if applicable):

- Provide detailed specifications of software and equipment for the meter reading

technology being offered

- Provide process and equipment requirements as it relates to Owner’s current meter

reading program.

- Include warranty information on equipment

- Provide technology forecast

- Provide advantages of meter reading technology being offered

The meter reading system shall have reporting capabilities that include but are not limited to the

following:

1. No consumption

2. Unread or non-communicating endpoint

3. Hourly meter reading

4. Reverse flow

5. Leak notification

6. Any type of Tamper

7. High consumption

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Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 237110Water and Sewer Line and Related Structures Construction

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