Project Information

Bid Title

Notice of Intent to Award a Sole Source - Jim House & Associates

Issuing Agency

Lynn Haven city

Location

Florida

Published Date

Apr 15, 2026

Closing Date

Apr 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Notice of Intent to Award a Sole Source - Jim House & Associates
Category:	General Notices
Status:	Open

Description: Notice of Intent to Award a Sole Source The City of Lynn Haven intends to enter into an agreement with: Vendor: Jim House & Associates, Inc. Service: Effluent WWTP PLC programming modifications and integration services for reclaim/reject valve control and communication with the City’s existing VTScada system. See the attached notice for full details. Publication Date/Time: 4/15/2026 12:00 AM Closing Date/Time: 4/24/2026 2:00 PM Related Documents: Notice_Intent_to_Award_Sole_Source_Jim-House-SCADA

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CITY OF LYNN HAVEN, FLORIDA

825 Ohio Avenue | Lynn Haven, FL 32444 | (850) 265-2121 | cityoflynnhaven.com

April 15, 2026

Response Deadline: April 24, 2026

City of Lynn Haven

Department: Sewer Department

Notice of Intent to Award a Sole Source

The City of Lynn Haven intends to enter into an agreement with:

Vendor: Jim House & Associates, Inc.

Service: Effluent WWTP PLC programming modifications and integration services for

reclaim/reject valve control and communication with the City’s existing VTScada system.

Sole Source Determination

The City’s Wastewater Treatment Plant currently operates utilizing a VTScada-based

Supervisory Control and Data Acquisition (SCADA) system integrated with existing

programmable logic controller (PLC) infrastructure. The requested services involve modification

of the Effluent Remote Terminal Unit (RTU) to incorporate reclaim and reject valve control

functionality, as well as configuration of communication between the RTU and the existing

VTScada system.

Jim House & Associates, Inc., in coordination with Vyper Automation, has specialized

knowledge of the City’s existing PLC programming, RTU configuration, and VTScada

integration. The requested modifications require direct interaction with the current system

architecture, including programming updates and system communication protocols that are

specific to the existing installation.

These services also include on-site implementation and testing to ensure proper functionality and

system reliability. The integration must be performed in a manner that maintains continuity with

existing operations and avoids disruption to critical wastewater treatment processes.

Utilizing an alternate vendor would require extensive system familiarization, potential

reconfiguration of existing programming, and could introduce compatibility issues or operational

risks. Additionally, the current system components and programming structure are already

aligned with Jim House & Associates, Inc.’s implementation team, making them uniquely

qualified to perform the required services.

Based on this information, the City has determined that no other vendor can provide the required

level of compatibility, continuity, and technical expertise necessary to perform these services

without risk to system integrity and operations.

Opportunity to Respond

Commissioners Sam Peebles | Pat Perno | Jamie Warrick | Judy Tinder

Mayor Dave Lowery

City Manager Chris Lightfoot

City Attorney Amy Myers

Any vendor who believes it is capable of providing the full scope of services described above

must submit a written response no later than:

2:00 PM CST on Friday, April 24th, 2026

Responses must include:

• Vendor name and contact information

• Documentation demonstrating relevant experience with VTScada systems and PLC

programming

• Evidence of ability to perform compatible system integration with existing infrastructure

• Experience supporting municipal SCADA or wastewater control systems

• References for similar projects

Responses shall be submitted electronically to:

Cory Bracy

Procurement Manager

City of Lynn Haven

purchasing@cityoflynnhaven.com

If no responsive submissions are received by the stated deadline, the City intends to proceed with

award to Jim House & Associates, Inc.

The City reserves the right to determine, in its sole discretion, whether a responding vendor’s

qualifications demonstrate the ability to meet the City’s requirements.

Commissioners Sam Peebles | Pat Perno | Jamie Warrick | Judy Tinder

City Manager Chris Lightfoot

City Attorney Amy Myers

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