Project Information

Bid Title

Landscape Median Sustainability Conversion

Issuing Agency

City of Redmond

Location

Washington

Published Date

Jun 2, 2026

Closing Date

Jun 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 10907-26

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 10907-26
Bid Title:	Landscape Median Sustainability Conversion
Category:	Bidding & Contracting Opportunities
Status:	Open

Description: The City is soliciting bids from licensed contractors to provide the installation of new landscape and site irrigation system along two major roadways within the City. Avondale Road, includes all medians between SR 520 & NE 51st St. (Qty 6) and West Lake Sammamish Parkway (WLSP), Includes all medians between Union Hill Road & NE 95th St. (Qty 8), as well as after planting has completed in September 2026 provide one (1) year of landscape maintenance at these sites. Click Here to Submit a Bid DocuSign submittal instructions Publication Date/Time: 6/1/2026 4:00 PM Closing Date/Time: 6/18/2026 1:00 PM Contact Person: Heidi Johnson Purchasing Supervisor Email: [email protected] Tel: 425-556-4201 Related Documents: IFB 10907-26 Landscape Median Sustainability Conversion IFB 10907-26 Attachment A Scope of Work IFB 10907-26 Attachment B Site Plans Maps IFB 10907-26 Attachment C Bid Submittal Sheet IFB 10907-26 Attachment D City of Redmond Standard Terms and Conditions IFB 10907-26 Attachment E Payment and Performance Bonds

Attachment Preview

City of Redmond, Washington

Purchasing Division, M/S: 3NFN

15670 NE 85th Street

PO Box 97010

Redmond, WA 98073-9710

IFB 10907-26

Invitation For Bid

Landscape Median Sustainability Conversion

The City is soliciting bids from licensed contractors to provide the installation of new landscape

and site irrigation system along two major roadways within the City.

Posting Date: June 1, 2026

Questions Due Date: June 12, 2026

Bids Due: June 18, 2026, at 1:00PM (PST)

The City of Redmond, Washington requests interested parties to submit sealed bids for the above

referenced Invitation For Bid (IFB).

Background

The City of Redmond, WA is a suburb of Seattle and hub for residential and employment growth due to its

strong technology business sector. The City encompasses an area of over 17 square miles and is located

less than 20 miles east of downtown Seattle. The City has three urban growth centers in Downtown,

Overlake, and Marymoor, which are expected to grow significantly in the next 25 years. Today, the City has

about 77,000 residents and 99,000 jobs and by 2050, it is expected to have 152,000 residents and 131,000

jobs. The City is interested in contracting with qualified firms to provide installation of new landscape and

site irrigation systems at select medians and right of ways along, Avondale Road, Includes all medians

between SR 520 & NE 51st St. (Qty 6) and West Lake Sammamish Parkway (WLSP), Includes all medians

between Union Hill Road & NE 95th St. (Qty 8), as well as after planting has completed in September

provide one (1) year of landscape maintenance at these sites.

Scope of Work

The project specifications include general planning, removal and replacement of existing ground cover and

site irrigation for a complete project constructed under a single prime contractor. The awarded contractor

shall provide all permits, materials, equipment, supervision and labor. The contractor shall provide the

standard labor warranty for installation of project components. Complete Scope of Work is included as

Attachment A.

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This work is subject to the prevailing wage requirements of the State of Washington. Contractor is required

to follow all applicable OSHA safety standards for this type of work.

The Site Plans / Maps are included as Attachment B, only the necessary areas are included, work areas are

highlighted in pink

The City may reduce the number of locations based on the available budget.

The City intends to award this work to one contractor.

Subcontractors: Upon award, the selected Contractor shall provide the names of all subcontractors with

whom the Contractor will directly subcontract for performance of the work and the projected value of that

work, subject to the provisions of the contract and RCW 39.06.020. The Contractor shall not substitute a listed

subcontractor without written permission of the City. If a listed subcontractor is unable to comply with any

requirements of the contract, the Contractor may be required to replace the subcontractor with an acceptable

subcontractor.

Notice regarding site visits:

If your staff visits the site to prepare proposals/reports, please stay on public streets. Do not enter private

property.

Equipment and supplies:

Contractor will provide all personnel, mobile equipment, supplies and transportation necessary to perform

these services.

Working site conditions:

Allowable working hours shall typically be 9am-3pm. Hours beyond this shall be coordinated with Adnan

Shabir at 425-556-2776.

Right-of-Way Permit:

The Contractor will need to apply for a no-cost Right-of-Way Use permit from the City of Redmond, which

includes the review and approval of traffic control plans prepared by the Contractor. The Contractor should

assume that they will be able to work in the street between the hours of 9 AM and 3:30 PM on weekdays.

Depending on the street and the volume of traffic, the City may allow the Contractor to work outside of

these hours during the course of the project.

Any other permits, if necessary, are the responsibility of the Contractor. City shall assist in timely issuance of

permits, and permit fees will be waived by the City.

IFB 10907-26 – Landscape Median Sustainability Conversion

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Traffic Plan Requirements:

Any Contractor having employees working on or near a street shall comply with City of Redmond and

Washington State regulations pertaining to safety equipment, warning signs, and traffic control. A City right-

of-way permit is required before work can proceed. General traffic control plans must be submitted before

a permit will be issued. Any work that requires a lane closure or work differing from the standard traffic

control plans will require a site-specific traffic control plan. This plan must be submitted and approved prior

to proceeding with work. All employees involved with flagging or placing traffic-directing devices in the

roadway shall possess a valid Washington State Flagging Card. Employees working on or near a street must

wear an approved safety vest. Eye and hearing protection is required during the operation of all power

equipment. Employees performing any overhead maintenance must wear an approved safety helmet.

Failure to comply with proper safety procedures may result in contract cancellation.

The selected Contractor shall give 24 hours’ notice to the City right-of-way division and Tricia Thomson in

advance of planned work. Work shall not commence until this notice has been received. This is for

inspection purposes and for coordination with other construction happening within the City.

The Contractor is responsible for requesting utility locates prior to installation of any foundations or other

subsurface items.

Traffic Control

The selected Contractor is responsible for Traffic Control costs. These include, but are not limited to, all

costs for traffic control labor including installation and removal of all traffic control devices, flaggers, and

spotters; all equipment, materials, and purchases of signs, traffic control devices (cones, barrels,

barricades); and preparation and revision of temporary traffic control plans, and incidentals necessary to

complete work.

Contractors are required to submit a Traffic Control Plan prior to work, to Adnan Shabir for review and

approval. All traffic control plans must conform to the standards set forth by the MUTCD (Manual on

Uniform Traffic Control Devices) from the Federal Highway Administration. This manual is available online at

the following website: http://mutcd.fhwa.dot.gov/. Traffic Control must also abide by City Specifications,

which can be obtained from Adnan Shabir, 425-556-2776, ashabir@redmond.gov. Contractors are required

to submit a Traffic Control Plan prior to work, to Tricia Thompson for review and approval.

Term

This contract term will be from, from July 1, 2026, to September 30, 2027. The City reserves the right to

cancel this contract at any time, upon thirty (30) days written notice to the selected Contractor. Please

provide a work schedule with your bid to allow for adequate notification and staff scheduling during the

performance of this work. The work schedule is to include all proposed major milestones. Actual work

schedule shall be confirmed at the time of order placement.

The Contractor and any of its subcontractors will be required to pay, at a minimum, the applicable

prevailing wage rates, in accordance with RCW 39.12. The prevailing wage rates which are in effect on the

IFB 10907-26 – Landscape Median Sustainability Conversion

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bid due date shall remain firm throughout the first twelve (12) months of the contract. The Contractor may

request an annual price adjustment, to recognize and follow the most recently promulgated increases in

prevailing wages. Contractor shall notify the City in writing at least thirty (30) days prior to any proposed

price adjustment.

Bidders may ask questions or receive clarification on any portion of this IFB by participating in this pre-bid

meeting with City staff.

Proposed Timeline

The following table outlines the anticipated schedule for this IFB process. The City reserves the right to

modify or reschedule milestones as necessary.

Item

IFB Announced

Questions Due Date

Bids Due

Selection of Contractor

City Council Approval (if required)

Main Task Order Timeframe

Date

June 1, 2026

June 12, 2026

June 18, 2026

June 2026

June 2026

July 2026 – September 2027

Questions Due Date

Please submit all questions in writing to Heidi Johnson hjohnson@redmond.gov by Friday June 12, 2026,

by 3pm PST.

Bid Due Date/Time

1:00PM (local time) on Thursday, June 18, 2026. The City of Redmond – Purchasing Division must

receive bids no later than said date and time. Bids received after such time will be returned unopened.

Bid Submittal Procedures

City of Redmond now utilizes DocuSign for the electronic submittal of bids and proposals. This service is

free of charge for bidders and does not require that a bidder have a DocuSign account to complete the

signature process. Please refer to the instructions shared in the online posting for this IFB on

www.redmond.gov/bids for step-by-step instructions for submitting a proposal.

The City of Redmond must receive electronically submitted bids no later than said date and time.

Responses received after such time will be returned unopened. By submitting a bid, respondents

acknowledge their satisfaction as to the size, scope and location of the work to be performed.

Bid Requirements & Format

All costs for developing responses to this IFB are the obligation of the bidder and are not chargeable to the

City. The bidder must bear all costs associated with the preparation of the bid and of any oral presentation

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requested by the City. All responses will become property of the City and will not be returned. Bids must

include all information requested and meet all specifications and requirements outlined in this IFB. Bids will

be evaluated based upon the information submitted.

A complete response will include the following:

1. Bidders must complete and return Attachment C, Bid Submittal Sheet.

a. Bids must include a list of references (including project name, contact name, and telephone

number/email address) of at least three (3) customer operations of similar scope and size,

current or completed within the last six (6) months. The City reserves the right to contact

references without prior notification.

b. Bids must be made in the official name of the firm or individual under which business is

conducted (showing official business address) and must be signed by a person duly

authorized to legally bind the person, partnership, company, or corporation submitting the

proposal.

c. Bids must acknowledge that the successful bidder understands and agrees to obtain a City of

Redmond business license as a requirement for performing these services. A Redmond

business license is required prior to performing any work, and Contractor must maintain the

business license in good standing throughout the term of its agreement with the City. A

Redmond business license application can be found at:

http://www.redmond.gov/BusinessLicense.

d. Bids must acknowledge the number of calendar days the bid shall be valid (the City’s

minimum number of days is 60).

The City of Redmond is an active member of the King County Directors Association (KCDA) and several

other joint purchasing entities and would be eligible to seek access to any and all price considerations,

terms and conditions outlined in master agreements formed by one of these agencies. If a proposal is

based on any of these pricing agreements/arrangements it shall be the responsibility of the bidder to

identify such. It is requested that the City be contacted prior to bid submission if beneficial pricing may be

achieved by the City via access to an existing contract with one of these agencies.

Selection & Award

The City intends to award this contract to the bidder who provides the lowest responsible, responsive bid

that, in the opinion of the City, meets all specification criteria. Upon selection of a Contractor, the City will

issue a purchase order to procure the identified labor and materials specified in the Scope of Work.

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