Project Information

Bid Title

REGIONAL SOLID WASTE and RECYCLING TOOL

Issuing Agency

County of Clark

Location

Washington

Published Date

Feb 11, 2026

Closing Date

Mar 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP Number: 948

Original Source

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Project Description

REGIONAL SOLID WASTE and RECYCLING TOOL

RFP Number: 948

It is the responsibility of the proposer to monitor this site prior to proposal submission, in case additional information, which may be pertinent to the proposal is provided.

General Information:

Public Works Solid Waste and Recycling Division is seeking proposals from qualified proposers to develop a web and mobile waste and recycling search tool.

Release Date: Wednesday, February 11, 2026
Closing Date: Wednesday, March 11, 2026

Pre-Bid Conference:

A non-mandatory pre-submittal meeting will be held on Monday, February 23, 2026 from 10:00 – 10:50am Pacific Time via Microsoft Teams. Proposers shall email the Project Manager, Bethanie Velasco no later than February 19, 2026, at Solidwaste@clark.wa.gov to request a meeting invite.

Attachments:

• RFP #948
• Plan Holder List

Attachment Preview

REQUEST for PROPOSAL # 948

PROFESSIONAL, TECHNICAL AND EXPERT SERVICES

Clark County Washington

RELEASE DATE: WEDNESDAY, FEBRUARY 11, 2026

DUE DATE: WEDNESDAY, MARCH 11, 2026 by 11:00 am

Request for Proposal for:

REGIONAL SOLID WASTE and RECYCLING TOOL

SUBMIT:

One (1) USB

of the Proposal to:

UPS / FedEx or Hand Delivery

Clark County

ATTN: Office of Purchasing

1300 Franklin Street, 6th Floor, Suite 650

Vancouver WA 98660

564-397-2323

United States Postal Service

Clark County

ATTN: Office of Purchasing

PO Box 5000

Vancouver WA 98666-5000

564-397-2323

Office Hours: 8:00 am – 3:00 pm, Monday – Friday, except Legal Holidays.

No electronic submissions.

**Proposals must be delivered to the Purchasing office – No Exceptions

**Proposals must be date and time stamped by Purchasing staff by 11:00 am on due date – No Exceptions

**Proposal shall be sealed and clearly marked on the package cover with RFP #, Title & Company Name

Refer Questions to Project Manager:

Clark County, WA local government agency is not affiliated with any group, business or other type of enterprise

that is not listed on our webpage at www.clark.wa.gov and emails must end in @clark.wa.gov.

Bethanie Velasco

Public Works / Environmental Outreach Specialist Senior

Bethany.Velasco@clark.wa.gov

564-397-7753

General Terms and Conditions

ADMINISTRATIVE REQUIREMENTS - Contractors shall comply with all management and

administrative requirements established by Washington Administrative Code (WAC), the

Revised Code of the State of Washington (RCW), and any subsequent amendments or

modifications, as applicable to providers licensed in the State of Washington.

ALL proposals submitted become the property of Clark County. It is understood and agreed

that the prospective Proposer claims no proprietary rights to the ideas and written materials

contained in or attached to the proposal submitted. Clark County has the right to reject or

accept proprietary information.

AUTHORSHIP - Applicants must identify any assistance provided by agencies or indivi-

duals outside the proposers own organization in preparing the proposal. No contingent

fees for such assistance will be allowed to be paid under any contract resulting from this

RFP.

CANCELLATION OF AWARD - Clark County reserves the right to immediately cancel an

award if the contractual agreement has not been entered into by both parties or if new state

regulations or policy make it necessary to change the program purpose or content,

discontinue such programs, or impose funding reductions. In those cases where

negotiation of contract activities are necessary, Clark County reserves the right to limit the

period of negotiation to sixty (60) days after which time funds may be unencumbered.

CONFIDENTIALLY - Proposer shall comply with all applicable state and federal laws

governing the confidentiality of information.

CONFLICT OF INTEREST - All proposals submitted must contain a statement disclosing

or denying any interest, financial or otherwise, that any employee or official of Clark County

or the appropriate Advisory Board may have in the proposing agency or proposed project.

CONSORTIUM OF AGENCIES - Any consortium of companies or agencies submitting a

proposal must certify that each company or agency of the consortium can meet the

requirements set forth in the RFP.

COST OF PROPOSAL & AWARD - The contract award will not be final until Clark County

and the prospective contractor have executed a contractual agreement. The contractual

agreement consists of the following parts: (a) the basic provisions and general terms and

conditions, (b) the special terms and conditions, (c) the project description and goals

(Statement of Work), and (d) the budget and payment terms. Clark County is not

responsible for any costs incurred prior to the effective date of the contract. Clark County

reserves the right to make an award without further negotiation of the proposal submitted.

Therefore, the proposal should be submitted in final form from a budgetary, technical, and

programmatic standpoint.

DISPUTES - Clark County encourages the use of informal resolution to address complaints

or disputes arising over any actions in implementing the provisions of this RFP. Written

complaints should be addressed to Clark County – Purchasing, P.O. Box 5000, Vancouver,

Washington 98666-5000.

DIVERSITY IN EMPLOYMENT AND CONTRACTING REQUIREMENTS - It is the

policy of Clark County to require equal opportunity in employment and services subject

to eligibility standards that may be required for a specific program. Clark County is an

equal opportunity employer and is committed to providing equal opportunity in

employment and in access to the provision of all county services. Clark County's Equal

Employment

Opportunity

Plan

is

available

at

http://www.clark.wa.gov/hr/documents.html. This commitment applies regardless of

race, color, religion, creed, sex, marital status, national origin, disability, age, veteran

status, on-the-job injury, or sexual orientation. Employment decisions are made without

consideration of these or any other factors that are prohibited by law. In compliance with

department of Labor Regulations implementing Section 504 of the rehabilitation Act of

1973, as amended, no qualified handicapped individual shall be discriminated against

in admission or access to any program or activity. The prospective contractor must agree

to provide equal opportunity in the administration of the contract, and its subcontracts or

other agreements.

INDEPENDENT PRICE DETERMINATION - The prospective contractor guarantees that,

in connection with this proposal, the prices and/or cost data have been arrived at

independently, without consultation, communication, or agreement for the purpose of

restricting competition. This does not preclude or impede the formation of a consortium

of companies and/or agencies for purposes of engaging in jointly sponsored proposals.

INTERLOCAL AGREEMENT - Clark County has made this RFP subject to Washington

State statute RCW 39.34. Therefore, the proposer may, at the proposers option, extend

identical prices and services to other public agencies wishing to participate in this RFP.

Each public agency wishing to utilize this RFP will issue a purchase order (or contract)

binding only their agency. Each contract is between the proposer and the individual agency

with no liability to Clark County.

LIMITATION - This RFP does not commit Clark County to award a contract, to pay any

costs incurred in the preparation of a response to this RFP, or to procure or contract for

services or supplies.

LATE PROPOSALS - A proposal received after the date and time indicated above will not

be accepted. No exceptions will be made.

ORAL PRESENTATIONS - An oral presentation may be required of those prospective

contractors whose proposals are under consideration. Prospective contractors may be

informed that an oral presentation is desired and will be notified of the date, time and

location the oral presentation is to be conducted.

OTHER AUDIT/MONITORING REQUIREMENTS - In addition, auditing or monitoring for

the following purposes will be conducted at the discretion of Clark County: Fund

accountability; Contract compliance; and Program performance.

PRICE WARRANT - The proposer shall warrant that the costs quoted for services in

response to the RFP are not in excess of those which would be charged any other individual

or entity for the same services performed by the prospective contractor, in a similar

socioeconomic, geographical region.

REQUEST for PROPOSALS – This solicitation is an invitation by Clark County for

Proposers to submit an offer, which may be subject to subsequent discussions and

negotiations by the County and the Proposer. It is not a request for a competitive bid.

A Proposal means any document, submittal, interview presentation, negotiation, and

everything and anything provided in response to this RFP regardless of whether the

submission is an oral or written submission.

Clark County reserves the right to accept or reject any or all proposals received as a result

of this RFP, to negotiate with any or all prospective contractors on modifications to

proposals, to waive formalities, to postpone award, or to cancel in part or in its entirety this

RFP if it is in the best interest of Clark County to do so.

PROTESTS - Must be submitted to the Purchasing Department within 3 business days of

receipt of Letter of Notice.

PUBLIC SAFETY - May require limiting access to public work sites, public facilities, and

public offices, sometimes without advance notice. The successful Proposer’s employees

and agents shall carry sufficient identification to show by whom they are employed and

display it upon request to security personnel. County project managers have discretion

to require the successful Proposer’s employees and agents to be escorted to and from

any public office, facility or work site if national or local security appears to require it.

SALES TAX - Out of State Businesses – WA State Reporting Thresholds & Nexus

https://dor.wa.gov/education/industry-guides/out-state-businesses-reporting-thresholds-

and-nexus Businesses operating outside WA State must register to report B&O tax and

collect/submit applicable sales tax, if the business meets any of the following thresholds in

the current or prior year:

• Has physical presence nexus in Washington.

• Has more than $100,000 in combined gross receipts sourced or attributed to

Washington.

• Is organized or commercially domiciled in Washington.

SUBCONTRACTING - No activities or services included as a part of this proposal may

be subcontracted to another organization, firm, or individual without the approval of

Clark County. Such intent to subcontract shall be clearly identified in the proposal. It is

understood that the contractor is held responsible for the satisfactory accomplishment

of the service or activities included in a subcontract.

VERBAL PROPOSALS - Verbal proposals will not be considered in making the award of

any contract as a result of this RFP.

WORKERS COMPENSATION INSURANCE – The contractor shall comply with R.C.W.

Title 51- with minimum coverage limits of $500,000 for each accident, or provide

evidence that State law does not require such coverage.

FOR ALTERNATIVE FORMATS

Clark County ADA Office: V: 564-397-2322

ADA@clark.wa.gov

Request for Proposals

Table of Contents

PART I

PART II

PROPOSAL REQUIREMENTS

Section IA: General Information

1. Introduction

2. Background

3. Scope of Project

4. Project Funding

5. Title VI Statement

6. Timeline for Selection

7. Employment Verification

Section IB: Work Requirements

1. Required Services

2. County Performed Work

3. Deliverables and Schedule

4. Place of Performance

5. Period of Performance

6. Prevailing Wage

7. Debarred / Suspended

8. Americans with Disabilities Act (ADA) Information

9. Public Disclosure

10. Insurance/Bond

11. Plan Holders List

PROPOSAL PREPARATION AND SUBMITTAL

Section IIA: Pre-Submittal Meeting/Clarification

1. Pre-Submittal Meeting

2. Proposal Clarification

Section IIB: Proposal Submission

1. Proposals Due

2. Proposal

Section IIC: Proposal Content

1. Cover Sheet

2. Project Team

3. Management Approach

4. Respondent’s Capabilities

5. Project Approach and Understanding

6. Proposed Cost

PART III

PROPOSAL EVALUATION & CONTRACT AWARD

Section IIIA: Proposal Review and Selection

1. Evaluation and Selection

2. Evaluation Criteria Scoring

Section IIIB: Contract Award

1. Consultant Selection

2. Contract Development

3. Award Review

4. Orientation/Kick-off Meeting

ATTACHMENTS

A: Proposal Cover Sheet

B: Letter of Interest

C: Certification Regarding Debarment, Suspension and Other Responsibility Matters Form

EXHIBITS

A. Clark County Professional Services Sample Contract

B. Clark County Cybersecurity Questionnaire

Request for Proposal #948

Regional Solid Waste & Recycling Tool

Part I

Proposal Requirements

Section IA

1. Introduction

General Information

Clark County Public Works Solid Waste and Recycling Division (“County”) is seeking

proposals from qualified proposers to develop a web and mobile, waste and recycling search

tool. The tool must be customizable to support our local needs, and include features such as

a searchable waste directory, collection schedule and various collection service requests. This

tool must be available on the internet and through a mobile application.

The County with its newly adopted Comprehensive Solid Waste Management Plan (CSWMP),

serves as the local solid waste management planning authority and will lead the procurement

process.

The regional goals for this tool are to:

• Distribute consistent and current information across jurisdictions about proper waste

disposal, recycling and organics;

• Enable residents and businesses to search for where to locally and properly dispose

of waste; and

• Support contamination reduction efforts and increase quality and quantity of recyclable

materials.

If your company contact details are not on the Plan Holder List at:

https://clark.wa.gov/internal-services/request-proposal-1

Attachment B, Letter of Interest must be submitted to participate in this RFP.

Proposers shall respond to all sections to be considered.

Clark County has made this Request for Proposal subject to Washington State statute RCW

39.34 Interlocal Cooperation Act. The proposer may opt to extend identical services and prices

to qualified public agencies. Each contract is between the proposer and individual agency

binding only their agency, with no liability to Clark County.

2. Background

Located in southwestern Washington, with an estimated total population of 527,400, the

County and the cities of Camas, Battle Ground, La Center, Ridgefield, Washougal and

Vancouver and the town of Yacolt (collectively “Regional Partners”) have curbside collection

contracts for single-family, multifamily and (Vancouver’s contract includes commercial)

garbage, recycling and organics collection with Waste Connections of Washington, Inc.

(“Hauler”). Regionally, there are 121,084 single-family and 49,631 multifamily residences or

customers and an estimated 24,000 businesses (including schools and multifamily entities). The

current Hauler and Regional Partners work collaboratively to provide equitable services and

infrastructure that equip everyone who lives, works or goes to school in Clark County with tools

to sustainably manage their waste. One of the most utilized and important tools is our regional

waste and recycling tool that enables residents to search for any item, and it directs them to

appropriate reuse, recycling and disposal outlets as well as provides a calendar and service

reminders, push notifications and alerts.

In 2012, the Regional Partners procured a regional waste and recycling cloud-based tool

called Recollect, now owned by Routeware. The City of Vancouver (Vancouver) piggybacked

off Sourcewell’s contract with Routeware, which is expiring in 2026. Vancouver led the tool’s

contract and administrative management, and Vancouver, County, Hauler and Columbia

Request for Proposal #948

Regional Solid Waste & Recycling Tool

Resource Company collectively covered the cost of the regional tool. The tool is integrated

into the Hauler’s collection service routing system to provide all single-family customers in the

county with their collection schedule and the ability to request collection services.

In 2025, approximately 67,000 residents signed up for the app with 87,000 collection

reminders. The tool is embedded into the County’s, Vancouver’s and Hauler’s webpages, the

website (54%) is the most utilized form of this application compared to the mobile app (45%).

Ninety-nine percent of users select English when using the app, and some users prefer

Spanish, Russian, Chinese, Korean and Vietnamese.

Regional Partners agreed that it is important to invest in this tool. It is widely used by the

Regional Partners and their customers and fulfills our regional goals to reduce contamination,

increase quality and quantity of recyclable materials and promote safety in our solid waste

system.

3. Scope of Project

The County is seeking proposals from qualified firms to develop a web and mobile waste and

recycling search tool for residential (defined as single-family and multifamily unless specified

otherwise) and commercial customers (including businesses and schools) that incorporates

the latest technology and has three main features.

1. Residential collection calendar: A feature that provides residential customers with

accurate, up-to-date garbage, recycling and organics collection schedule. The customer

has the option to sign up for service alerts and/or reminders via email, push notifications,

text messages or phone calls. The collection calendar can also be downloaded to

personal mobile calendars or printed.

2. Service request(s): A feature that allows single-family residential customers to request,

schedule and (when applicable pay) for curbside pickups through the tool, i.e. yard

debris, bulky items, etc. The types of service requests available to users will vary by

location due to Regional Partners’ services within their collection contracts.

3. Searchable waste directories: Two separate directories, one for residential customers

and the other for commercial customers, to find convenient and appropriate disposal

options for different items.

Tool interface & functionality

The tool design must be a simple, user-friendly interface with clear navigation, readable text and

have a consistent design across web and mobile platforms. Per Title VI requirements, all aspects

of the tool must be accessible in multiple languages used in the region.

The tool must have accessibility features such as scalable text, incorporating proper HTML

for adaptive devices such as screen readers or automatic speech recognition devices,

accessible color design, and follow the county’s accessibility guidelines (WCAG 2.1 AA

accessibility standards).

The tool must have the ability for customers to sign up for service alerts and/or reminders via

email, push notifications, text messages or phone calls and request services (i.e. yard debris,

bulky items, etc.) through the tool.

Services should include free mobile apps through Apple App Store and Android Play Store

and include two “widgets” or coding that Regional Partners can adjust to fit the region’s needs.

Tool customization

Regional Partners must have the ability to update and edit the database of information in the

waste directory.

Commodity Codes

• NAICS 562111Solid Waste Collection

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