Project Information

Bid Title

Town Of Colchester Elevator Preventive Maintenance and Testing

Issuing Agency

Town of Colchester

Location

Vermont

Published Date

Feb 19, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Town Of Colchester Elevator Preventive Maintenance and Testing
Category:	General
Status:	Open

Description: The Town of Colchester is requesting proposals for Elevator Preventive Maintenance and Testing for four (4) Colchester Town Buildings. The scope of work includes providing all labor, materials, tools, equipment, supplies and supervision necessary to complete the specified services as described in the contract for the four (4) Town buildings. The agreement will be for a period of three (3) years, with an annual adjustment in compensation to the contractor based on CPI-U, Northeast Urban, Class B/C (all items). All questions by prospective bidders as to the interpretations of the Contract & Bidding Documents must be submitted in writing to Randy Alemy, Assistant Director, For security reasons, you must enable JavaScript to view this E-mail address., by end of day on Wednesday, March 18, 2026. Bids will be received by the Town of Colchester, at the Colchester Town Office Building at 781 Blakely Road, Colchester, Vermont until Thursday, March 26, 2026 at 2:00 PM, and then at said office publicly opened and read aloud. Bidders shall have a minimum of 7 years’ experience in the elevator service and maintenance industry and possess any such certifications or licenses that may be required by Vermont state law. Personnel assigned to perform maintenance at the Town of Colchester must have adequate training and certifications or licenses to perform such work. Bidders should submit the Bid Form, Bid Schedule, Certification Regarding Debarment, Suspension and other Responsibility Matter, and three (3) references from clients with preventative maintenance contracts of similar scope for the bid submission to be deemed complete. For Full Bid & Contract Documents please click: https://www.colchestervt.gov/DocumentCenter/View/11897/Town-of-Colchester-Elevator-Preventive-Maintenance-FY26 Publication Date/Time: 2/19/2026 9:00 AM Closing Date/Time: 3/26/2026 2:00 PM Related Documents: Town of Colchester Elevator Preventive Maintenance FY26

Attachment Preview

TOWN OF COLCHESTER

CONTRACT & BIDDING DOCUMENTS

COLCHESTER TOWN BUILDINGS

ELEVATOR PREVENTIVE MAINTENANCE AND TESTING

Prepared By:

Town of Colchester

Department of Public Works

781 Blakely Road

Colchester, VT 05446

Randy Alemy

Department of Public Works

February 2026

TABLE OF CONTENTS

Contents

BID DOCUMENTS AND FORMS .................................................................................................. 3

INFORMATION FOR BIDDERS................................................................................................. 4

SCOPE OF SERVICES ............................................................................................................. 7

BID FORM ................................................................................................................................. 9

BID SCHEDULE .......................................................................................................................10

CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY

MATTERS .................................................................................................................................12

AGREEMENT DOCUMENTS AND FORMS.................................................................................13

NOTICE OF INTENT TO AWARD.............................................................................................14

AGREEMENT ...........................................................................................................................15

W-9 ...........................................................................................................................................18

CERTIFICATE OF INSURANCE...............................................................................................24

NON-EMPLOYEE WORK AGREEMENT..................................................................................25

LIABILITY HOLD-HARMLESS AGREEMENT...........................................................................27

NOTICE TO PROCEED ............................................................................................................28

STANDARD TERMS AND CONDITIONS.....................................................................................29

Town of Colchester

2

Colchester Town Buildings

Elevator Preventive Maintenance and Testing

BID DOCUMENTS AND FORMS

Town of Colchester

3

Colchester Town Buildings

Elevator Preventive Maintenance and Testing

INFORMATION FOR BIDDERS

Proposals for Elevator Preventive Maintenance and Testing (herein called SERVICES), will

be received by the Town of Colchester (herein called the "OWNER"), at the Colchester Town Office

Building at 781 Blakely Road, Colchester, Vermont until Thursday, March 26, 2026 at 2:00 PM, at

which time all bids will be opened and publicly read aloud.

The contract for the SERVICES described within these specifications will be for a period of

three years, with an annual adjustment in compensation to the CONTRACTOR based on the

CPI-U, Northeast Urban, Class B/C (all items). The expected start date for this contract is May

1, 2026 and expiring April 30, 2029.

Each bid must be submitted in a sealed envelope addressed to the Town of

Colchester, Attn: Randy Alemy, Department of Public Works, 781 Blakely Road, Colchester,

Vermont 05446. Each sealed envelope containing a bid must be plainly marked on the outside a

Bid for Elevator Services, and should bear on the outside the name of the bidder, and its

address. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another

envelope addressed to the Owner at address above. The Town Office is open to the public from

8:00am until 4:30pm, Monday through Friday. CONTRACTORS wanting to deliver their bid

outside of that timeframe shall utilize the drop box by the front entrance.

CONTRACTOR shall submit the BID FORM, the BID SCHEDULE, the CERTIFICATION

REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS, and a

list of 3 references for the bid submission to be deemed complete. All blank spaces for bid

prices must be filled in, in ink or typewritten, and the bid documents must be fully completed and

executed when submitted. Bidders shall remove and submit the bid documents separate from the

volume of CONTRACT DOCUMENTS. A conditional or qualified bid will not be accepted.

In the event there is any discrepancy in the BID SCHEDULE between any price in words,

figures, or the extended totals, the price in words shall govern and the extended totals in each case

shall be corrected accordingly. No BID will be accepted which does not contain a price for each

item in this PROPOSAL.

The OWNER may waive any informalities or minor defects or reject any and all BIDS. A

bidder may be withdrawn prior to the above scheduled time for the opening of bids or authorized

postponement thereof. Any bid received after the time and date specified shall not be considered.

No bidder may withdraw a bid within 30 days after the actual date of the opening thereof. Should

there be reasons why the contract cannot be awarded within the specified period; the time may be

extended by mutual agreement between the Owner and the bidder.

All questions by prospective BIDDERS as to the interpretations of the Bid Documents and

Forms, Agreement Documents and Forms, and/or the Standard Terms and Conditions, must be

submitted in writing to the OWNER, no later than 4:00pm Wednesday March 18, 2026. An

interpretation will be issued to prospective BIDDERS at the addresses given by them no later than

five (5) days before the date of opening BIDS. Failure of any BIDDER to receive any such

ADDENDUM or interpretation shall not relieve such BIDDER from any obligation under its BID as

submitted. All ADDENDA so issued shall become part of the CONTRACT DOCUMENTS.

Prospective bidders and their agents will be permitted to make, at their own

responsibility and expense, such investigations over the site(s) of the proposed work as they

deem necessary. They must satisfy themselves by personal examination of the locations of

Town of Colchester

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Colchester Town Buildings

Elevator Preventive Maintenance and Testing

the proposed work, and by such other means as they deem necessary, as to the actual conditions

and requirements of the work. Inspection trips for prospective BIDDERS may be scheduled upon

request with a minimum of 24 hours notice and completed no later than Thursday March 12, 2026.

After bids have been submitted, the bidder shall not assert that there was a

misunderstanding concerning the quantities of work or of the nature of the work to be done. At

the time of the opening of bids, each bidder will be presumed to have inspected the site(s) and to

have read and to be thoroughly familiar with the CONTRACT DOCUMENTS (including all

addenda). The failure or omission of any bidder to receive or examine any form, instrument, or

documents shall in no way, relieve any bidder from the obligation in respect to its bid.

Quantities appearing in the Bid Schedule are approximate and intended for comparison

of Bids only. Payment to the CONTRACTOR shall be made only for the actual quantities for work

performed and accepted or materials furnished and accepted in accordance with these

CONTRACT DOCUMENTS. The scheduled quantities of work to be performed and materials to

be furnished may each be increased, decreased, or omitted as hereinafter provided in the

OWNER’S sole discretion.

OWNER reserves the right to reject any “materially unbalanced bid”. A “materially

unbalanced bid” is a Bid that contains lump sum or unit prices that do not reflect reasonable labor,

equipment, and material costs plus a reasonable proportionate share of overhead and other

indirect costs and anticipated profit, and the Town determines that the Bid may not result in the

lowest ultimate cost to the Town.

The CONTRACT DOCUMENTS contain the provisions required for the services provided.

Information obtained from any officer, agent, or employee of the Owner or any other person shall not

affect the risks or obligations assumed by the CONTRACTOR or relieve it from fulfilling any of the

conditions of the contract.

The BIDDER'S attention is directed to the Town of Colchester Standard Terms and

Conditions of the CONTRACT DOCUMENTS, which contains requirements, provisions, policies and

permits applicable to work under the contract.

The CONTRACTOR shall take out and maintain during the life of this contract such

Comprehensive General Bodily Injury Liability and Property Damage Liability Insurance and

Automobile Bodily Injury Liability and Property Damage Liability as shall protect itself and its

subcontractor performing work covered by this contract for claims for damages for personal injury,

including accidental death, as well as from claims for property damage, as further delineated in the

Town of Colchester Standard Terms and Conditions, which may arise from operations under this

contract, whether such operations by itself or by any subcontractor or by anyone directly or indirectly

employed by either of them.

To ensure the OWNER is contracting and purchasing the best quality goods and services at

the least possible cost, the OWNER may make any such investigations as it deems necessary to

determine the responsibility of the BIDDER, and the BIDDER shall furnish to the OWNER all such

information and data for this purpose and as the OWNER may request. The OWNER reserves the

right to reject any BID if the BIDDER fails to submit the requested information and data, or if

evidence reviewed by the OWNER’s investigation of such BIDDER fails to satisfy the OWNER that

such BIDDER is properly qualified to carry out the obligations of the Agreement to complete the

work contemplated therein.

Bidders shall have a minimum of 7 years’ experience in the elevator service and maintenance

Town of Colchester

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Colchester Town Buildings

Elevator Preventive Maintenance and Testing

Commodity Codes

• NAICS 238290Other Building Equipment Contractors
• NAICS 811219Other Electronic and Precision Equipment Repair and Maintenance
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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