Project Information

Bid Title

Request for Proposal: Video Production, Audio Integration, Recording and Livestreaming Services

Issuing Agency

Town of Carrboro

Location

North Carolina

Published Date

Jul 20, 2026

Closing Date

Jul 31, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Proposal: Video Production, Audio Integration, Recording and Livestreaming Services
Category:	Bids, RFPs, and RFQs
Status:	Open

Description: REQUEST FOR PROPOSAL - INFORMAL BID Issue Date: July 20, 2026 Proposals Due: July 31, 2026 Title: Video Production, Audio Integration, Recording and Livestreaming Services Issuing Department Town of Carrboro Information Technology 301 W. Main St. Carrboro, NC 27510 Contact Information Project Information Marty Kornegay, Information Technology Director For security reasons, you must enable JavaScript to view this E-mail address. Procurement Questions Chaz Offenburg Finance Director For security reasons, you must enable JavaScript to view this E-mail address. All correspondence should be directed by email. Procurement Schedule RFP Issued: July 20, 2026 Optional Site Visit: TBD Deadline for Questions: July 27, 2026 Proposals Due: July 31, 2026 Anticipated Award: August 7, 2026 First Council Meeting of Fall 2026: September 15, 2026 Important Note about Schedule Because the Performance Space hosts Town Council meetings and other public events, timely delivery and installation are critical. The Town will give strong consideration to vendors that demonstrate the ability to complete the project within the requested timeframe for installation of the new AV System as close as possible to the first Council meeting of Fall 2026 as noted in the schedule (September 15, 2026). Each proposal shall include a detailed implementation schedule identifying equipment procurement, delivery, installation, testing, staff training, and the date the system will be fully operational. Vendors shall clearly demonstrate their ability to complete the project as close as possible to the first Town Council meeting of Fall 2026 scheduled for September 15, 2026. Pre-Proposal Site Visit (Strongly Encouraged) The Town of Carrboro will conduct a pre-proposal conference and site visit for interested vendors. Attendance is strongly encouraged to ensure vendors have a complete understanding of the project requirements and existing facilities/equipment. The meeting will include: An overview of the project goals and schedule. A walkthrough of the Drakeford Library Complex Performance Space. A tour of the existing Town Hall Council Chambers to review audiovisual equipment that may be relocated and incorporated into the new installation. An opportunity for vendors to ask questions regarding the project scope. Following the meeting, all questions and official responses will be issued through a written addendum to ensure all prospective proposers receive the same information. Project Overview The Town of Carrboro is relocating its Town Council meetings from the current Council Chambers at Town Hall to the Performance Space at the Drakeford Library Complex. To support this transition, the Town is seeking proposals from qualified audiovisual integrators to design, furnish, install, configure, and support a professional audiovisual system for recording and livestreaming Town Council meetings and other public events. The Town currently owns audiovisual equipment installed at Town Hall that may have value in the new facility. Rather than prescribing a single technical solution, the Town is requesting proposals that evaluate the feasibility of reusing existing equipment, incorporating new equipment where appropriate, or proposing innovative alternatives that best meet the Town's operational, budgetary, and scheduling needs. The Town's priorities include: reliable livestreaming and recording; excellent audio and video quality; ease of operation by Town staff; long-term sustainability; timely installation prior to the first Council meeting in the Drakeford Performance Space. Publication Date/Time: 7/20/2026 12:00 AM Closing Date/Time: 7/31/2026 11:59 PM Related Documents: REQUEST FOR PROPOSAL Video-Audio System

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Commodity Codes

• NAICS 512110Motion Picture and Video Production

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