Project Information

Bid Title

INVITATION TO BID 26T-CN-101 FLOORING TERM SERVICE

Issuing Agency

Cook Inlet Housing Authority

Location

Alaska

Published Date

Mar 10, 2026

Closing Date

Mar 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

INVITATION TO BID 26T-CN-101 FLOORING TERM SERVICE March 9th, 2026

INVITATION TO BID

FLOORING TERM SERVICE

Cook Inlet Housing Authority (CIHA) is accepting bids from responsive and responsible Contractors for Flooring Term Service across Anchorage, Eagle River, Wasilla, and Palmer.

SPECIFIED DATES

Bid Packet Available: March 9, 2026

Questions Due Date: March 16, 2026, 2:00PM* - Via Email

Bid Due Date: March 25, 2026, 2:00PM* - Via Email, Hand Delivered, Mail

*ALL TIMES STATED IN ALASKA STANDARD TIME ZONE

INVITATION TO BID:

ITB 26T-CN-101 Flooring Term Service

ATTACHMENTS

Attachment A - Bidders Checklist

Attachment B - Floor Plan Drawing

Attachment C - Bid Form

Attachment D - Lobbying Certification Form

Attachment E - HUD Form Certifications and Representations of Offerors

Attachment F - HUD Form General Conditions for Construction

Attachment G - Tribally Designated Wages

Attachment H - Sample Contract

Attachment Preview

INVITATION TO BID

# 26T-CN-101

Flooring Term Service

March 2026

Prepared By:

Cook Inlet Housing Authority

Procurement Department

3510 Spenard Road

Anchorage, Alaska 99503

Terra Stowers Procurement Specialist

Phone: (907) 793-3030

Email: tstowers@cookinlethousing.org

FLOORING TERM SERVICE

COOK INLET HOUSING AUTHORITY

Contents

SPECIFIED DATES................................................................................................................................. 3

INVITATION TO BID ............................................................................................................................... 4

BID SUBMITTALS ................................................................................................................................... 4

QUESTIONS ........................................................................................................................................... 4

BACKGROUND ...................................................................................................................................... 4

DOMESTIC PREFFERENCE FOR PROCUREMENTS ........................................................................... 5

CONTRACT TERM ................................................................................................................................. 5

SCOPE OF WORK.................................................................................................................................. 5

CONTRACTOR RESPONSIBILITIES ..................................................................................................... 6

ADDITIONAL SERVICES........................................................................................................................ 7

EQUAL EMPLOYMENT OPPORTUNITY ............................................................................................... 7

PREFERENCE STATEMENT ................................................................................................................. 7

PREFERENCE FACTOR ........................................................................................................................ 7

WAGE DETERMINATION....................................................................................................................... 8

INVOICING ............................................................................................................................................. 8

INDEMNITY AND INSURANCE REQUIREMENTS.................................................................................. 8

BID SUBMITTAL................................................................................................................................... 11

AWARD ................................................................................................................................................ 11

DISPUTES ............................................................................................................................................ 11

LIST OF ATTACHMENTS ..................................................................................................................... 11

2

FLOORING TERM SERVICE

COOK INLET HOUSING AUTHORITY

Description

1. Bid Packet Available

2. Questions Due Date

3. Proposal Due Date

SPECIFIED DATES

ITB # 26T-CN-101

Date and Time

March 9, 2026

March 16, 2026, 2:00PM*

March 25, 2026, 2:00PM*

Locations

CIHA Website

Email

Email/Mail/Hand Delivery

*All times stated in Alaska Standard Time

3

FLOORING TERM SERVICE

COOK INLET HOUSING AUTHORITY

INVITATION TO BID

FLOORING TERM SERVICE

ITB # 26T-CN-101

Cook Inlet Housing Authority (CIHA) is a state-chartered Housing Authority primarily funded by

the Department of Housing and Urban Development, with other State and private grant fund

sources. CIHA is accepting bids from responsive and responsible Contractors for Flooring Term

Service across Anchorage, Eagle River, Wasilla, and Palmer.

Bid documents will be available for download at www.cookinlethousing.com. Bid packets will not

be available until after the time and date specified on the Specified Dates page.

BID SUBMITTALS

Sealed bids must be submitted, clearly marked: “Attn: Procurement ITB # 26T-CN-101,

Flooring Term Service – Do Not Open”. CIHA will reject bids received after the deadline. Faxed

bids will not be accepted.

• Mailed or hand-delivered bids: Bids must be received at CIHA, Attention: Procurement,

3510 Spenard Road, Anchorage, Alaska 99503 no later than March 25, 2026, at 2:00PM

according to the time clock located at CIHA’s front desk.

• Emailed bids: Bids must be received no later than March 25, 2026, at 2:00PM

according to the time and date received by CIHA’s email server. Emailed bids may be

submitted to Procurement@cookinlethousing.org.

QUESTIONS

CIHA will not be bound by any oral interpretations of this Invitation to Bid (ITB). Questions are

encouraged and should be sent in writing to CIHA’s Procurement Manager via email by the

deadline in the Specified Dates.

Email: Procurement@cookinlethousing.org

No communication is to be directed to any other CIHA employees or CIHA representative.

Substantive issues will be answered in writing in the form of an Addendum to this ITB. If

determined necessary by CIHA, the proposal submittal due date may be extended and will be

stated as such in the Addendum form.

BACKGROUND

CIHA is an Alaska regional housing authority established by state statute for the purpose of

providing affordable housing opportunities for eligible participants in the Cook Inlet region. The

mission of CIHA is “To create housing opportunities that empower our people and build our

community.” CIHA administers Indian Housing Block Grant funds awarded under NAHASDA and

other federal, state and local funds, develops and manages properties built with investor proceeds

from the sale of Low-Income Housing Tax Credits, federal, state and local funds, and operates

affordable housing programs through the parent corporation and its subsidiaries.

Our goals are to enhance the image of a quality institution by maintaining a high standard of care

and to provide a safe, functional, and attractive environment.

4

FLOORING TERM SERVICE

COOK INLET HOUSING AUTHORITY

DOMESTIC PREFFERENCE FOR PROCUREMENTS

As appropriate, and to the extent consistent with law, Contractor should, to the greatest extent

practicable, provide a preference for the purchase, acquisition, or use of goods, products, or

materials produced in the United States. This includes, but is not limited to iron, aluminum, steel,

cement, and other manufactured products. For purposes of this Section, “Produced in the United

States” means, for iron and steel products, that all manufacturing processes, from the initial

melting stage through the application of coatings, occurred in the United States. “Manufactured

products” mean items and construction materials composed in whole or in part of non-ferrous

metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe;

aggregates such as concrete; glass, including optical fiber; and lumber.

CONTRACT TERM

Award of a goods/services contract for the specified work will include an initial two (2) one (1) year

terms with an option to extend for no more than three (3) additional (1) one-year terms based on

available funding, satisfactory performance, agreed upon pricing and mutual consent. The yearly

contract extension shall be automatically renewed for one year unless either party gives written

notice of thirty (30) days prior to the expiration thereof. The cost portion of your bid submittal should

include the initial 2-year term and the extension option years.

SCOPE OF WORK

In accordance with the construction drawings, locally adopted building code and other authorities

having jurisdiction supply all materials, labor, tools, equipment and supervision required to provide

a complete luxury vinyl plank (LVP) and carpet per the provided flooring layout. The work shall

include, but not necessarily be limited to, the following:

Floor Preparation:

Prep all joints and low spots on the subfloor or existing substrate (installed by others) using a

lightweight, self-leveling Ardex product (or approved equal). Perform all necessary surface

preparation, including sanding ridges, grinding high spots, removing, grinding, or setting

protruding fasteners, floating low areas, scraping and removing foreign debris, and applying

cement-based self-leveling compound as required. Provide all labor, materials, and methods

necessary to ensure the substrate is smooth, level, clean, structurally sound, and satisfactory to

deliver a high-quality finished flooring installation free from defects.

Underlayment Installation:

The Contractor shall install one underlayment thickness, either 1/4 inch or 3/8 inch, as required

by site conditions. The Contractor shall assess existing substrates and recommend the

appropriate thickness for approval.

• 1/4-inch underlayment:

Code-approved, certified, or ASTM-compliant. Installed in accordance with the

manufacturer’s specifications, glued and stapled.

Price per square foot.

• 3/8-inch underlayment:

Code-approved, certified, or ASTM-compliant. Installed in accordance with the

manufacturer’s specifications, glued and stapled.

Price per square foot.

Only one thickness will be authorized for installation unless the Owner provides written direction

to do otherwise

5

Commodity Codes

• NAICS 238330Flooring Contractors

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