Project Information

Bid Title

Water Treatment Chemicals

Issuing Agency

City of Port Arthur

Location

Texas

Published Date

May 12, 2026

Closing Date

May 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

P26-037

Original Source

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Bid Documents

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Project Description

Bid Number:	P26-037
Bid Title:	Water Treatment Chemicals
Category:	Water Chemicals
Status:	Open

Publication Date/Time: 5/12/2026 3:26 PM Closing Date/Time: 5/20/2026 3:00 PM Bid Opening Information: 3:15 PM Contact Person: Clifton Williams Clifton.williams@portarthurtx.gov Download Available: Yes Plan & Spec Available: Yes Business Hours: 8 AM - 5 PM Fax Number: 409-982-8291 Related Documents: Water Treatment Chemicals

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CHARLOTTE M. MOSES, MAYOR

HAROLD L. DOUCET, SR.,

MAYOR PRO TEM

COUNCIL MEMBERS:

WILLIE BAE LEWIS, JR.

TIFFANY L. HAMILTON EVERFIELD

DONEANE BECKCOM

THOMAS KINLAW, III

DONALD FRANK, SR.

RONALD BURTON, CPM

CITY MANAGER

SHERRI BELLARD, TRMC

CITY SECRETARY

ROXANN PAIS COTRONEO

CITY ATTORNEY

MAY 12, 2026

INVITATION TO BID

WATER TREATMENT CHEMICALS

.

DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central

Standard Time, Wednesday, May 20, 2026. (The clock located in the City Secretary’s office

will be the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, May

20, 2026 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to

attend.

MARK ENVELOPE: P26-037

DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:

CITY OF PORT ARTHUR

CITY SECRETARY

or

P.O. BOX 1089

PORT ARTHUR, TEXAS 77641

CITY OF PORT ARTHUR

CITY SECRETARY

444 4TH STREET, 4th Floor

PORT ARTHUR, TEXAS 77640

POINTS OF CONTACT:

Questions concerning the Invitation to Bid or Scope of Work should be directed in writing to:

City of Port Arthur, TX

Clifton Williams, Purchasing Manager

P.O. Box 1089

Port Arthur, TX 77641

clifton.williams@portarthurtx.gov

Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams

P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

Page 1 of 19

The enclosed INVITATION TO BID (ITB) and accompanying GENERAL INSTRUCTIONS,

CONDITIONS SPECIFICATIONS, are for your convenience in submitting bids for the enclosed

referenced services for the City of Port Arthur.

Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be

placed in a sealed envelope, with the Vendor’s name and address in the upper left-hand corner of

the envelope.

ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY’S OFFICE BEFORE

OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed

ITB submittal arrives at the above location by specified deadline regardless of delivery method

chosen by the firm. Faxed or electronically transmitted ITB submittals will not be accepted.

Clifton Williams

Purchasing Manager

Page 2 of 19

INVITATION TO BID

WATER TREATMENT CHEMICALS

(To be Completed ONLY IF YOU DO NOT BID.)

FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY

RESULT IN REMOVAL FROM THE VENDOR’S LIST. However, if you are removed you

will be reinstated upon request.

In the event you desire not to submit a bid, we would appreciate your response regarding

the reason(s). Your assistance in completing and returning this form in an envelope

marked with the enclosed bid would be appreciated.

NO BID is submitted: ____ this time only

____ not this commodity/service only

Yes

No

Does your company provide this product or services?

Were the specifications clear?

Were the specifications too restrictive?

Does the City pay its bills on time?

Do you desire to remain on the bid list for this product or service?

Does your present work load permit additional work?

Comments/Other Suggestions:

Company Name:

Person Completing Form:

Mailing Address:

City, State, Zip Code:

Telephone:

Email:

Date:

Page 3 of 19

THE BIDDER MUST SUBMIT THE FOLLOWING.

A. BID SHEET – PAGE 8

B. NON-COLLUSION AFFIDAVIT – PAGE 9 (MUST BE NOTARIZED)

C. AFFIDAVIT – PAGE 10 (MUST BE NOTARIZED)

D. CONFLICT OF INTEREST – (IF NO CONFLICT WRITE N/A OR NOT

APPLICABLE ON LINE 1 AND SIGN AT THE BOTTOM.- PAGE 11

E. HOUSE BILL 89 VERIFICATION – PAGE 13

F. CHAPTER 2252 CERTIFICATION – PAGE 14

Page 4 of 19

SPECIFICATIONS FOR WATER TREATMENT

CHEMICALS FOR THE CITY OF PORT

ARTHUR UTILITY OPERATIONS DEPARTMENT

GENERAL INFORMATION

All chemicals specified herein shall conform to Standard 60 of the American United Laboratory

National Standards Institute/National Sanitation Foundation/Underwriter’s Laboratory

(ANSI/NSF/UL). Conformance with this Standard must be certified by an agency recognized by

the TCEQ. Each bidder shall provide such certification to the City, with their bid, along with a

current Material Safety Data Sheet (MSDS) for any chemicals supplied per these specifications.

All bids are to be F.O.B. at the specified City delivery location in Port Arthur, Texas. The

delivery points will include the Water Purification Plant at 1101 H.O. Mills Blvd., Main WWTP

at 6300 Procter St. Ext., and the Port Acres WWTP at 2901 W. Hwy. 365, and will be specified

on the order. The WWTP’s will only receive shipments of liquid chlorine. The City of Port

Arthur will not accept demurral charges or freight bills. Shippers shall notify the appropriate

City personnel prior to unloading any of the above-mentioned items.

Successful bidder, or bidders, must agree to enter into a contract with the City of Port Arthur.

The life of the contract is to be approximately one (1) year, with the option to extend the contract

for one (1) additional one year period. Shipments are to be made as needed. No price increases

will be allowed for the first ninety (90) days during life of the contracts. The estimated

quantities stated below are supplied as a basis for bidding purposes only. These quantities were

estimated from past experience, and do not obligate the City to purchase these exact amounts

All chemical prices shall be firm for 90 days. Thirty (30) days prior written notice must be

submitted, along with market justification, for any price changes during the life of the contract.

The vendor is required to submit a letter from their supplier to the City of Port Arthur showing

any increase or decrease in price to the vendor by their supplier from the previous month.

Officers of each company must sign this letter. If there is a price decrease to the vendor by their

supplier the City will be given an equal decrease. The City reserves the right to cancel this

contract with fifteen (15) days prior written notice.

The City reserves the right to reject any or all bids, and to waive informalities. The City reserves

the right to award all items to one responsible bidder, or to award by item.

TECHNICAL SPECIFICATIONS

Item No. 1 100% Liquid Chlorine - 325 tons (estimated) in one-ton containers

Shipments shall be made in lots of nine tons. Shipments are to be by truck and are to be unloaded

and drums placed in position on City racks, by successful bidder. Liquid Chlorine shall conform

to the latest revision of AWWA Standard B301. All ton cylinders shall be equipped with new or

newly reconditioned valves meeting the Chlorine Institute standard for new valves. All newly

reconditioned valves shall be reconditioned according to the Chlorine Institute's latest

publication. It shall be the sole responsibility of the successful bidder to immediately remove

any ton cylinder failing to meet any requirements of these specifications. The manufacturer or

Page 5 of 19

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 325998All Other Miscellaneous Chemical Product and Preparation Manufacturing
• NAICS 424690Other Chemical and Allied Products Merchant Wholesalers

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