Project Information

Bid Title

RFP: Henderson County Public Schools Various Paving Projects

Issuing Agency

County of Henderson

Location

North Carolina

Published Date

Apr 16, 2026

Closing Date

May 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Title	Bid/RFP Closing Date	Bid/RFP Status	Files	View	Bid Awarded To
RFP: Henderson County Public Schools Various Paving Projects	Thu 5/7/26	Open - accepting bids and proposals	Request for Proposals Bid Form Special Conditions Construction Drawings	View Details

Attachment Preview

Henderson County Capital Projects

100 North King Street, Project Management

Hendersonville, North Carolina 28792

Memorandum To:

From:

Subject:

Date:

Interested Qualified Bidders

Brian Cotton

Henderson County

Capital Project Superintendent

Request for Proposals:

2026 Paving Improvements for HCPS

April 16, 2026

Henderson County requests proposals to provide a turnkey project inclusive of all labor, materials,

supervision, disposal fees, etc., for the 2026 Henderson County Public Schools paving, repairs, and

restriping project located at: various schools across the county. *** ALL WORK IS TO BE

COMPLETED BY JULY 31, 2026***

Mandatory Pre-Bid:

April 28, 2026 at 9:00 am

WGLA Engineering Office

724 5th Ave W

Hendersonville, NC 28739

Proposals are due:

May 7, 2026 by 2:00 pm

Henderson County Government Offices

1st Floor Meeting Room

100 North King Street

Hendersonville, NC 28792

Last Day for Questions:

May 4, 2026 @ 12:00 pm.

Questions must be received in written Form by the date and time

indicated. Submit all questions to Brian Cotton @

bcotton@hendersoncountync.gov & Jared DeRidder @

jderidder@wgla.com

Page 1 of 5

Location of Work:

Henderson County Capital Projects

100 North King Street, Project Management

Hendersonville, North Carolina 28792

Apple Valley Middle School

43 Fruitland Rd Hendersonville, NC 28792

North Henderson High School

35 Fruitland Rd Hendersonville, NC 28792

Rugby Middle School

3345 Haywood Road, Hendersonville, NC 28791

Page 2 of 5

Henderson County Capital Projects

100 North King Street, Project Management

Hendersonville, North Carolina 28792

Sealed hard copy bids, no emails, will be received from bidders by Henderson County at the

Henderson County Government Offices, 100 North King Street, Project Management,

Hendersonville, North Carolina 28792 until 2:00 pm on May 7, 2026, at that time the bids will be

opened and read for the Henderson County Public Schools 2026 Paving Project located in Henderson

County, North Carolina. Additional detailed information about the project will be provided at the pre bid

meeting.

It is the sole responsibility of the vendor that it’s bid reaches Henderson County by the designated

date and time indicated above.

Scope of Work:

1. Furnish the necessary supervision, labor, tools, equipment, and materials to complete the required

work as outlined in the “Detailed Scope of Work” and as listed on the drawings provided, plus the

special conditions and per the pre-bid meeting directions/instructions.

2. Restore all disturbed areas affected by the work and remove trash daily

3. Work schedule limitations to be directed per site, to adhere to the cohesiveness of Henderson County

Parks and Recreation schedule and events.

4. A sales tax report will be required for the awarded bidder for each pay application/invoice.

The following information “must” be included in the proposal:

1. All applicable licensure with North Carolina.

2. Warranty on all above work for 1 year from completion.

3. Proposals to be in the form of a proposed contract signed by the bidder and ready for the County’s

approval.

4. Include a copy of COI and W-9 form

5. Proposals should include a lump sum price for the base bid work and include separate pricing for

each alternate/unit price listed each inclusive of all applicable taxes. Henderson County is not tax

exempt.

6. Include all unit pricing as requested.

7. Acknowledgement of any Addendum received during the bid shall be noted on the proposal or, if

provided, on the bid form.

8. Performance and Payment bond for 100% of the base bid are required for proposals over

$300,000.00.

9. Include the appropriate MWBE forms with the proposal.

Project will be awarded based on base bid.

ELECTRONIC copies of the PLANS may be obtained from WGLA Engineering, PLLC. Hard

copies of the plans will not be distributed.

Page 3 of 5

Henderson County Capital Projects

100 North King Street, Project Management

Hendersonville, North Carolina 28792

See “Doing Business with Henderson County” for general information and Henderson County Insurance

and Bond Requirements, Purchase Order/Contract Terms and Conditions Requirements, and Minority

Business Participation Guidelines and Requirements at

https://www.hendersoncountync.gov/county/page/doing-business-henderson-county

REQUIRED CONTRACTUAL PROVISIONS

Any proposal submitted to Henderson County shall be deemed to include all the Terms and Conditions

shown in the document found online at

https://www.hendersoncountync.gov/sites/default/files/fileattachments/henderson_county/page/42611/terms_and_conditions_02.23.2022.pdf

These Terms and Conditions, which refer to a “purchase order”, shall be deemed to be included in any

contract entered into as a result of this Request for Proposals (“RFP”), even if the RFP seeks the

provision of services or a mixture of services and goods instead of solely goods.

Any attempt by a proposed contracting party (the “Bidder”) under the RFP to exclude any of these

Terms and Conditions shall cause any Proposal made in response to this RFP to be deemed to be non-

responsive (unless Henderson County has notified the Bidder that the funding source for the goods or

work sought under this RFP is not federal funds, in which case those provisions under number 15 of the

Terms and Conditions (and all subparts thereunder) may be excluded from a Proposal.

PUBLIC RECORDS

In any Proposal made under this RFP, any information claimed by a Bidder to be “confidential

information”, and any documents, memorandum, data, reports, analyses, compilations, records, pricing

and evaluation of all or any portion of the transactions contemplated by this agreement may be

deemed public records and subject to disclosure, in whole or in part, pursuant to the North Carolina

Public Records Law. The County will provide the Bidder with reasonably prompt notice of any intended

disclosures or requests for disclosure pursuant to the North Carolina Public Records Law. The Bidder

may then choose to seek judicial protection of the confidential information consistent with all

applicable laws and regulations. Should a public records request be made for information from the

Bidder, the County will, within a reasonable time, notify the Bidder of such public records request. The

Bidder shall, within five (5) business days of said notification, deliver notice to the County that it objects

to the County disclosing the requested information pursuant to the subject public records request. If no

such notice is received by the County within five (5) business days, the Bidder shall be deemed to have

waived any such objections. If the Bidder objects to the disclosure of the requested information, the

Bidder agrees that it shall be solely responsible for the defense of and all the costs of the defense of any

claim or complaint against the County for its refusal to disclose confidential information. The Bidder

further agrees that if any such complaint or claim is filed it will indemnify the County and will reimburse

the County for any and all damages awarded as a result of the refusal to disclose the requested

information. The Bidder agrees that it releases the County from all loss, liability, claims or expense,

including attorney's fees, arising out of, or related to the release or disclosure or failure by the County

to release or disclose confidential information. The Bidder further agrees that it waives the right to file

Page 4 of 5

Henderson County Capital Projects

100 North King Street, Project Management

Hendersonville, North Carolina 28792

any court action for any such release, disclosure, or failure to release or disclose confidential

information.

Henderson County reserves the right to reject any and / or all bids, and to waive any bid

informalities in so far as it is authorized to do so. Qualified contractors interested in bidding on this

project may contact Brian Cotton @ bcotton@hendersoncountync.gov

Page 5 of 5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction

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