Project Information

Bid Title

Request for Proposals for Redesign Services for Adrian C. Cordova Memorial Park

Issuing Agency

City of Calexico

Location

California

Published Date

Dec 17, 2025

Closing Date

Jan 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Proposals for Redesign Services for Adrian C. Cordova Memorial Park

The City of Calexico is seeking a qualified landscape architectural or multidisciplinary design firm (“Consultant”) to lead the development of a comprehensive design concept, cost analysis, and construction plans and specifications for the reimagining and modernization of the Adrian C. Cordova Memorial Park, located within Calexico’s city limits, in accordance with the included proposal specifications.

The City of Calexico is seeking a qualified firm to lead a community-driven transformation of Adrian C. Cordova Memorial Park, creating a vibrant, inclusive, and welcoming public space that supports the city's broader downtown revitalization efforts. The City envisions Adrian C. Cordova Memorial Park as a more active and engaging environment, featuring diverse recreational areas and sports fields, the inclusion of senior-friendly amenities, additional parking and an enhanced walking loop that will connect all spaces. A key element in this project is that community input will be the cornerstone of this redesign. The City is committed to ensuring that the final design reflects the needs, desires, and aspirations of Calexico’s residents. The consultant will lead an inclusive public outreach process to ensure community input directly shapes the park’s features and amenities.

The final master plan should balance the City’s broader goals, community priorities, feasibility, sustainability, and long-term maintenance considerations, while enhancing the park’s role as a safe, accessible, and multi-functional gathering space for all.

The City must receive Five (5) copies and one (1) USB drive with the proposal. The sealed proposals must be received by the office of the City Clerk by 3:00 P.M. on March 06, 2026 (no exceptions). The City reserves the right to issue written notice to all participating contractors with any changes in the submission schedule, scope of work or work-related products, should it be determined that such changes are necessary.

All proposals must be delivered by the deadline date to:

City of Calexico

Office of the City Clerk

608 Heber Avenue

Calexico, CA 92231

SEALED BID ENCLOSED

"RFP NO. 2025-900 – ADRIAN C. CORDOVA MEMORIAL PARK REDESIGN”

BIDDER: Your Company Name

* All submitted documents will become part of the City’s official files and will not be returned *

Copies of the Request for Proposal can be obtained at the Public Works Department, City of Calexico, 549 Pierce Avenue, Calexico, California 92231 or by visiting the City of Calexico website at www.calexico.ca.gov .

Selected firm(s) will be required to obtain a City of Calexico Business License once proposal is awarded.

If you have any questions or require additional information, please do not hesitate to contact the Public Works Department at 760/768-2160.

Jesus Villegas Peimbert

Public Works Director/City Engineer

City of Calexico

RFP for Redesign Services for Adrian C. Cordova Memorial Park

Attachment Preview

CITY OF CALEXICO

REQUEST FOR PROPOSAL

BID NO. 2025-900

REDESIGN SERVICES for

ADRIAN C. CORDOVA MEMORIAL PARK

Date of Issue:

December 17, 2025

Question Deadline:

January 16, 2026 by 3:00 PM

Proposal Due Date:

March 06, 2026 by 3:00 PM

Proposal Delivery Method & Location:

Hard copy to be delivered by physical mail, courier, or hand-delivery at

Calexico City Hall - 608 Heber Ave, Calexico, CA 92231

Responses must be received no later than the date, time, and location indicated above

for the receipt of proposals. Late submission of responses shall not be considered.

Submittal of response by fax is not acceptable. Note: This proposal does not constitute

an order for the services specified.

Page 1 of 26

TABLE OF CONTENTS

I.

BRIEF OVERVIEW...............................................................................................................3

II.

GENERAL TERMS AND CONDITIONS...............................................................................4

III.

SCHEDULE OF EVENTS ..................................................................................................... 6

IV.

SCOPE OF SERVICES ........................................................................................................ 6

V.

PROPOSAL INSTRUCTIONS AND FORMAT ................................................................... 10

VI.

EVALUATION CRITERIA ................................................................................................... 12

VII.

NOTIFICATIONS ................................................................................................................ 12

ATTACHMENT “A” LEVINE ACT DISCLOSURE STATEMENT ....................................................... 13

ATTACHMENT “B” PROFESSIONAL SERVICES AGREEMENT SAMPLE .................................... 16

Page 2 of 26

CITY OF CALEXICO

REQUEST FOR PROPOSAL

ADRIAN C. CORDOVA MEMORIAL PARK

I. BRIEF OVERVIEW

The City of Calexico is seeking a qualified landscape architectural or multidisciplinary

design firm (“Consultant”) to lead the development of a comprehensive design concept,

cost analysis, and construction plans and specifications for the reimagining and

modernization of the Adrian C. Cordova Memorial Park, located within Calexico’s city

limits, in accordance with the included proposal specifications.

THE COMMUNITY AND BACKGROUND

The City of Calexico is located in southern Imperial County, California. It is about 122

miles (196 km) east of San Diego and 62 miles (100 km) west of Yuma, Arizona. The city

was founded in 1899 and incorporated in 1908. Calexico has a total area of 8.60 square

miles (22 km2) of land, it is home to nearly 39,000 residents, contributing to a diverse and

dynamic community. As the City continues to grow and evolve, so too does its vision for

public spaces—creating parks that enhance quality of life, foster connections, and serve

as vibrant hubs for recreation and social engagement.

Located in a residential area of

Calexico at 1379-1391 Meadows Dr,

Adrian C. Cordova Memorial Park

spans fifteen acres of open space that

has long served as a gathering place

with a soccer field, a children’s play

area, and open turf areas with

exercising machines. However, the

park is due for a transformation into a

vibrant, multi-generational hub that

fosters connection, recreation, and

civic pride.

Over time, Adrian C. Cordova

Memorial Park has faced challenges

that have impacted on its role as a

welcoming and vibrant public space.

Recognizing the need to enhance

safety, accessibility, and usability, the

City of Calexico is committed to

reinvesting in its future. Guided by

community input, this comprehensive

reimagination process will transform

Adrian C. Cordova Memorial Park into

a welcoming, inclusive, and dynamic

space that aligns with broader urban

revitalization efforts.

ADRIAN C. CORDOVA

MEMORIAL PARK

Page 3 of 26

II. GENERAL TERMS AND CONDITIONS

QUESTIONS REGARDING THE REQUEST FOR PROPOSAL (RFP)

Any questions, interpretations, or clarifications, either administrative or technical, about

this RFP must be requested in writing prior to the date indicated on the cover page. All

pertinent questions will be answered in writing and conveyed to all proposers via the

City’s website and to their emails. Oral statements concerning the meaning or intent of the

contents of this RFP by any person are unauthorized and invalid. All questions technical,

commercial, or contractual in nature shall be directed via email, addressed to Jesus

Villegas Peimbert, Public Works Director/City Engineer, at jvillegas@calexico.ca.gov.

ERRORS AND OMISSIONS

If a proposer discovers any ambiguity, conflict, discrepancy, omission, or other error in

the RFP or any of its attachments, he/she shall immediately notify the City of such error

in writing and request modification or clarification of the document. Modifications will be

made by addenda. Clarifications will be given by written notice to all parties who have

been furnished with or who have requested an RFP, without divulging the source of the

request.

If a proposer fails to notify the City prior to the date fixed for submission of proposals of

an error in the RFP known to him/her, or an error that reasonably should have been known

to him/her, he/she shall bid at his/her own risk, and if he/she is awarded the contract,

he/she shall not be entitled to additional compensation or time by reason of the error or

its later correction.

ADDENDA

The City may modify this RFP, any of its key action dates, or any of its attachments, prior

to the proposal submittal date. Addenda will be numbered consecutively. It is the

proposer’s responsibility to ensure they have incorporated all addenda. Failure to

acknowledge and incorporate addenda will not relieve the proposer of the responsibility

to meet all terms and conditions of the RFP and any subsequent addenda. All addenda’s

will be posted via email to the proposers.

SUBMISSION OF PROPOSAL

Physical proposals will be accepted on or before the date and time indicated on the cover

page, and in accordance with Section IV - Proposal Instructions and Format.

PROPOSER’S COST

Costs for developing proposals are entirely the responsibility of the proposer and shall

not be chargeable to the City.

EXCEPTIONS

If a proposer takes exception to any part of these specifications as written, or as amended

by any addenda subsequently issued, or to the Professional Services Agreement Sample

attached to this RFP as Attachment “A”, they must do so in writing. Said exceptions must

be submitted with the proposal. Failure to do so will be construed as acceptance of all

items of the specification and the Agreement.

Page 4 of 26

DELIVERY OF PROPOSALS

All proposals shall be submitted sufficiently in advance of the proposal due date.

Proposals will ONLY be accepted physically, by mail, courier or hand-delivery, at the City

of Calexico’s City Hall. LATE PROPOSALS WILL NOT BE ACCEPTED.

PROPOSALS BECOME THE PROPERTY OF THE CITY

Proposals become the property of the City of Calexico and information contained therein

shall become public property subject to disclosure laws. The City reserves the right to

make use of any information or ideas contained in the proposal.

CONFIDENTIAL MATERIAL

Proposer must notify the City of Calexico in advance of any proprietary or confidential

material contained in the proposal and provide justification for not making such material

public. The City shall have sole discretion to disclose or not disclose such material subject

to any protective order which proposer may obtain.

REJECTION OF PROPOSALS

The City may reject any or all proposals and may waive any immaterial deviation in a

proposal. The City's waiver of an immaterial defect shall in no way modify the RFP

documents or excuse the proposer from full compliance with the specifications if he/she

is awarded the contract. Proposals referring to terms and conditions other than the

City’s terms and conditions may be rejected as being non-responsive.

CANCELLATION

This solicitation does not oblige the City to enter into an agreement with any proposer.

The City retains the right to cancel this RFP at any time, at its discretion, for reasons

including, but not limited to, the project being canceled, the City loses the required

funding, or if it is deemed in the best interest of the City. No obligation, either expressed

or implied, exists on the part of the City to make an award or to pay any cost incurred in

the preparation or submission of a proposal.

INSURANCE REQUIREMENTS

The City requires a certificate of insurance prior to commencement of any work. An

underwriter’s endorsement is also required with additional insured verbiage, and the

surety must be an admitted surety in the State of California. Complete insurance

requirements are stated in Exhibit C of the Professional Services Agreement.

AWARD OF CONTRACT

Award, if any, will be to the proposer whose proposal best complies with all the

requirements of the RFP documents and any addenda. Evaluation methodology and

basis for the award are described in Section V – Evaluation Criteria.

TERMS OF CONTRACT

The period of services shall commence April 29, 2026, and continue through April 29,

2027. The City may extend the term by two (2) one-year additional terms.

CONTRACT DOCUMENTS

In the event of a conflict between documents, the following order of precedence shall

apply:

Page 5 of 26

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 561720Janitorial Services
• NAICS 721211RV (Recreational Vehicle) Parks and Campgrounds

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