Project Information

Bid Title

Master Arts and Culture Plan

Issuing Agency

Millcreek city

Location

Utah

Published Date

Dec 17, 2025

Closing Date

Jan 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Master Arts and Culture Plan
Category:	Request For Proposal
Status:	Open

Description: Millcreek is requesting proposals/bids from qualified proposers to develop a master arts and culture plan. Proposals are due by January 20, 2026 at 5:00 p.m. Publication Date/Time: 12/17/2025 9:00 AM Closing Date/Time: 1/20/2026 5:00 PM Submittal Information: Francis Lilly Contact Person: Francis Lilly, Planning Director Millcreek City Hall 1330 E Chambers Avenue Millcreek, UT 84106 Business Hours: M-F, 8-5 Related Documents: Arts Master Plan RFP Final (PDF)

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Millcreek

1330 E Chambers Avenue

Millcreek, UT 84106

Request for Proposals

Master Arts and Culture Plan

Due

January 20, 2026, at 5:00 p.m. local time

1. Introduction. Millcreek (the “City”) is requesting proposals/bids (“Proposals” or

“Responses”) from qualified proposers (“Proposers”) to develop a master arts and culture plan, as

described below.

1.1. Intent. This Request for Proposals (this “Request”) intends to set forth the

minimum acceptable requirements for Responses to this request.

2. Background of the Project. Millcreek is seeking proposals from qualified

consultants with specific experience in public art master planning to develop the first Master Arts

and Culture Plan (“Plan”) for Millcreek. The selected consultant will work in conjunction with

City staff and community stakeholders to engage broad public participation in the creation of the

Plan.

Since its incorporation as a city, Millcreek has been committed to providing essential municipal

services, including public safety, road maintenance, zoning regulations, and more, to enhance

residents' quality of life. Additionally, the city has prioritized economic development and urban

planning to create a thriving and engaged community with a focus on arts, culture, and education

as integral components of the local economy. The Millcreek General Plan, developed in

collaboration with community stakeholders and city personnel, identifies four core principles to

achieving its Enriched Culture goal: Innovation, Enriched Culture, Community Events, and Art

Displays. Millcreek has witnessed a significant surge in interest in contemporary art forms and

expressions over the past five years. Embracing this enthusiasm, The city and its residents have

actively participated in public art initiatives, including mural projects, to enrich the community's

visual appeal and cultural vibrancy. In addition, the Millcreek Arts Council is a private

organization that supports public arts initiatives, including the Millcreek Arts Festival, a library

art program, classes, and musical and theater performances.

The Plan aims to create a city-wide foundation for a robust, sustainable, equitable, and thriving

arts community. It will be rooted in extensive community engagement, providing a clear and

holistic vision and roadmap for arts in Millcreek that aligns with diverse cultural perspectives

and the city's values and priorities, and arts and culture as catalysts for broader social, physical,

and economic development efforts.

Page 1 of 8

Request for Proposals – Master Arts and Culture Plan

______________________________________________________________________________

The Plan will anchor arts and culture as essential catalysts for Millcreek's social, physical, and

economic growth. It will enable deep, impactful community development work rooted in arts and

culture; institutionalize and codify arts and culture within Millcreek; build capacity to

implement, manage, and sustain arts and culture activities, programs, and facilities; and

strengthen arts-centric relationships across sectors.

The Plan will cover various aspects, including public art strategy (policy, funding, process, and

governance for city-sponsored murals, sculptures, performing arts, time-based mediums, events,

and placemaking), funding sources, cross-sector partnerships, talent recruitment, facilities,

marketing, and artist/arts organization development.

The planning process will be directed by a Steering Committee consisting of community

members, artists, arts organizations, regional arts leaders, city staff, elected officials, and cross-

sector organizations representing social and economic development.

3. Detailed Description of Services/Scope of Work. Please refer to the attached

Detailed Description of Services/Scope of Work (“Services”).

4. Proposal Requirements. Submit an electronic/digital copy of the Proposal in PDF

(Portable Document Format) emailed or delivered on a thumb drive of the Proposal (not to exceed

twenty pages) to Francis Xavier Lilly, AICP, Assistant City Manager, and a separate document

of the Fee component emailed to flilly@millcreekut.gov. One of the twenty pages may include

a tabloid-size (11x17) sheet. The twenty-page limitation does not include the cover/introductory

letter or resume pages. The Proposal must include the following:

4.1. Introductory Letter. An introductory letter expressing an interest in providing

these Services should be included. The introductory letter should be addressed to:

Francis Xavier Lilly, AICP

Assistant City Manager / Planning Director

Millcreek City Hall

1330 East Chambers Avenue, Millcreek, UT 84106

Page 2 of 8

Request for Proposals

______________________________________________________________________________

Include an e-mail address for the consultant's primary contact.

4.2. Relevant Experience: Provide an organizational chart showing the

individual team members, qualifications, breakdown of responsibilities, and the

percentage of work expected to be performed by each team member. Indicate other

offices/locations/subconsultants that might provide services and a percentage of work to

be performed at those locations. Please describe the proposer’s relevant experience on

similar projects. Provide information for at least three such projects.

4.3. Work Approach: Describe the methodology and process to complete the

scope of work attached at the end of this RFP, including any potential innovative or

creative solutions for the project. This approach should also identify any of the proposed

strategies to control costs, ensure operational effectiveness, describe outputs to be

delivered, and identify the advantages of the proposal to Millcreek. This section should

include a summary of the time expected to complete each primary task in the scope of

work and the classification of personnel to be used. Identify any additional services to be

provided by sub consultants or resources outside the firm.

4.4. Fee Proposal: The proposed project fee to complete the project with

subtotals by task as identified in the scope of work. This fee proposal should include

work hours to be completed by each key team member and other support staff

classifications, as well as proposed billing rates. The fee component must be submitted in

a separate PDF file.

4.5. References. Include the name, address, and contact person of government

or private agencies with which the Proposer has provided a similar service and can attest

to the performance of relevant projects. The City may contact such references and do its

own investigations, which, depending on the investigation, may result in disqualification

based on the City’s sole and absolute discretion.

5. Identification of Anticipated Potential Problems. Proposals should identify and

describe any potential problems regarding the Scope of Work.

6. Evaluation Criteria and Scoring Process. The Evaluation Committee will review

all Proposals received. Each evaluation criterion has been given a percentage based on its relative

value. The requirements and each associated percentage are as follows:

▪ Relevant Experience (50%)

▪ Work Approach (40%)

• Fee (10%) The points assigned to each fee proposal will be based on the

lowest proposal fee. The Proposer with the lowest proposed fee will receive

100% of the price points. All other Prospers will receive a portion of the total

fee points based on the percentage of their proposed fee that exceeds the lowest

proposed fee. The formula to compute the points is: Fee Points x (lowest

proposed fee/proposed fee).

▪ References (references are a mandatory minimum requirement, and the City

Request for Proposals

______________________________________________________________________________

may do its investigation, and the result of the investigation at any time during

the solicitation process may result in a disqualification based on the City’s sole

and absolute discretion)

7. Selection. An Evaluation Committee or individual(s) will be appointed by the City

(the “Evaluation Committee”) to evaluate the Proposals. A neutral party outside the evaluation

committee will review the fee component. Fee scoring will be considered after the evaluation

committee scores the qualifications component.

The above criteria will be used to evaluate the Proposals. If such a modification occurs, each

Proposer being interviewed will be notified at least twenty-four (24) hours before the revised

criteria interview. In addition, the City may conduct discussions with the Proposers who are being

considered for selection for the award. In addition, one or more Proposers may be invited to

participate in an interview; however, the Evaluation Committee reserves the right to modify the

interview criteria. Proposals may be accepted without discussion or interview. The Mayor or his

designee will make the award.

8. General Information. City reserves the right to reject any and all Responses. The

City reserves the right to amend, modify, or waive any requirement outlined in this Request.

Response to this Request is at the Proposer’s sole risk and expense. All Proposers must comply

with applicable federal, state, and local laws and regulations. Except for written responses

provided by the contact person described below, the City has not authorized anyone to make any

representations regarding the subject matter of this Request. All requests for clarification or

additional information regarding this Request must be submitted in writing to the contact person

described below, no later than January 20, 2026, at 2:00 p.m. The contact person will endeavor

to respond to such requests for clarification or additional information. If the contact person deems,

in her sole and absolute discretion, that such a response is of general applicability, his response, if

any, will be posted on the City’s website at Millcreekut.gov (which constitutes a written response).

Entities responding to this Request are encouraged to review such websites frequently. The City

anticipates selecting one or more of the responding Proposers, but there is no guarantee that any

responding Proposer will be selected. Responses will be placed in the public domain and become

public records subject to examination and review by any interested parties by the Government

Record Access Management Act (Utah Code Ann. § 63G-2-101, et seq.). All materials submitted

in response to this Request will become the property of the City and will be managed by the

Government Record Access Management Act.

9. Terms of Contract. The successful Proposer will be required to contract with the

City to provide the Services described herein. If the selected Proposer and the City Attorney cannot

negotiate an acceptable agreement, then another Proposer(s) will be selected by the Mayor, or his

designee, and negotiation will continue with such other Proposer(s) until an acceptable agreement

is completed.

10. Contact Person. For more information on the Proposal, contact Francis Xavier

Lilly, AICP, Assistant City Manager, at flilly@millcreekut.gov, 1330 E Chambers Avenue,

Request for Proposals

______________________________________________________________________________

Millcreek, UT 84106. For American with Disabilities Act (ADA) accommodation, contact our

ADA Coordinator at 801-214-2751 or adainfo@millcreekut.gov.

Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 611430Professional and Management Development Training

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