Project Information

Bid Title

Contracting/Vendor Pay Agent & Employer of Record Services

Issuing Agency

Alameda County

Location

California

Published Date

Dec 22, 2025

Closing Date

Jan 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP #CVPER 2026

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Contracting opportunity

Bid Number RFP #CVPER 2026

Contracting/Vendor Pay Agent & Employer of Record Services

• Category

  Goods and Services

• Due Date/Time

  01/30/2026
  
  5:00 PM
  

• Contact Person

  
  Jennifer Mitchell
  
  
  (510) 259-3829
  

• Estimated Award Date

  03/26/2026

• Special Notes/ Comments

Posted Date

12/22/2025

Project Related Documents

• Request for Interest/ Proposal/Quotation (RFI/P/Q)

  3154_RFP#CVPER2026.pdf

• RFP/Q Addendum

  3154_RFP#CVPER2026_ResponsePacket.pdf 3154_RFP#CVPER2026_Attachment2-AdditionalDocumentation.pdf

Attachment Preview

Release Date: December 22, 2026

REQUEST FOR PROPOSAL

RFP No. CVPER 2026

WORKFORCE INNOVATION AND OPPORTUNITY ACT

CONTRACTING/VENDOR PAY AGENT & EMPLOYER OF RECORD SERVICES

DEADLINE TO APPLY:

JANUARY 30, 2026, BY 5:00 PM PST

EQUAL OPPORTUNITY / EQUAL ACCESS

This ACWDB/WIOA Title I financially assisted program or activity is an Equal Opportunity

Employer/Program. Auxiliary aids and services are available upon request to individuals with

disabilities.

ALAMEDA COUNTY WORKFORCE DEVELOPMENT BOARD

REQUEST FOR PROPOSAL

SPECIFICATIONS, TERMS, AND CONDITIONS

FOR

CONTRACTING/VENDOR PAY AGENT & EMPLOYER OF RECORD SERVICES

Table of Contents

I. OVERVIEW OF THE WORKFORCE INNOVATION AND OPPORTUNITY ACT ................................. 2

II. REQUEST FOR PROPOSAL SUMMARY......................................................................................... 2

III. CALENDAR OF EVENTS................................................................................................................ 3

IV. STATEMENT OF WORK ............................................................................................................... 4

A. INTENT ...................................................................................................................................... 4

B. AVAILABLE FUNDING AND PERFORMANCE PERIOD................................................................. 4

C. SCOPE........................................................................................................................................ 4

D. COORDINATION OF SERVICES................................................................................................... 8

A. COUNTY CONTACTS .................................................................................................................. 8

B. REQUESTING AN RFP PACKET ................................................................................................... 9

C. BIDDERS CONFERENCE ............................................................................................................. 9

D. SUBMITTAL OF BIDS................................................................................................................ 10

E. RESPONSE FORMAT ................................................................................................................ 11

F. PROPOSAL REVIEW AND GRANT AWARD PROCESS OVERVIEW............................................. 11

G. EVALUATION AND SCORING................................................................................................... 12

H. PROPOSAL REVIEW PANEL...................................................................................................... 15

I. CONTRACT AWARD PROCESS ................................................................................................. 15

J. BID PROTEST/APPEAL PROCESS.............................................................................................. 16

VI. TERMS AND CONDITIONS......................................................................................................... 19

A. AWARD ................................................................................................................................... 19

B. TERM / TERMINATION / RENEWAL .......................................................................................... 19

C. METHOD OF ORDERING........................................................................................................... 20

D. CONTRACTING REQUIREMENTS ............................................................................................. 20

E. TYPE OF CONTRACT ................................................................................................................ 22

H. PROHIBITION AGAINST SUBCONTRACTING OR ASSIGNMENT ............................................... 24

I. RECORD KEEPING.................................................................................................................... 24

J. MONITORING.......................................................................................................................... 24

K. COUNTY PROVISIONS.............................................................................................................. 24

L. GENERAL REQUIREMENTS ...................................................................................................... 27

M. COMPLIANCE WITH APPLICABLE REGULATIONS .................................................................... 27

Page 1 of 30

I. OVERVIEW OF THE WORKFORCE INNOVATION AND OPPORTUNITY ACT (WIOA)

The WIOA of 2014 vision for the publicly funded workforce system is quality-focused,

employer-driven, customer-centered, and tailored to meet the needs of regional

economies. It is designed to help job seekers access employment, education, training,

and support services to succeed in the labor market, as well as to match employers with

the skilled workers they need to compete in the global economy. WIOA aims to be

customer-focused by meeting both the needs of businesses and skilled workers, in

assisting job seekers with easily accessing information and services needed to begin and

manage their careers.

The Alameda County Workforce Development Board (ACWDB) is responsible for

developing and maintaining a workforce development system under and in alignment

with the WIOA in the local workforce area. The Alameda County Local Workforce

Development Area (Local Area), which is a state-designated area, includes all of Alameda

County outside the city of Oakland. In addition to legislated responsibilities under WIOA,

ACWDB plays a major role in convening, engaging with various partners, staying apprised

of a variety of key state, local, and regional initiatives, and developing non-WIOA grant

resources that add value in the local area.

For reference and additional information about WIOA please see the resources below:

Workforce Innovation and Opportunity Act Information (WIOA) http://www.doleta.gov

California WIOA

https://edd.ca.gov/en/jobs_and_training/

Employment Development Department

http://www.edd.ca.gov/

EASTBAY Works

http://www.eastbayworks.com/

Alameda County Workforce Development Board

http://www.acwdb.org

II. REQUEST FOR PROPOSAL SUMMARY

ACWDB is requesting proposals for the in-person and virtual delivery of employment and

training services under the WIOA Title I program in the Alameda County local workforce

area, outside the city of Oakland. Under this Request for Proposal (RFP), ACWDB seeks

responses from experienced organizations with the capacity to provide

Contracting/Vendor Pay Agent and Employer of Record Services.

Eligible applicants are organizations with experience providing contracting/vendor pay

agent and employer of record services. This includes all public and private non-profit

entities, community-based organizations, local education agencies, and for-profit

organizations.

Page 2 of 30

ACWDB is an active member of EASTBAY Works and East Bay Regional Planning Unit

(EBRPU), a regional partnership and collaboration among the Workforce Development

Boards (WDB) of Alameda County, Contra Costa County, and the cities of Oakland and

Richmond. These four WDBs collaborate to advance joint regional projects that create

economic opportunity in the East Bay. In an effort to streamline processes, reduce

duplication, and manage similar services within the EASTBAY Works region, ACWDB may

coordinate the release and review of this RFP with its EASTBAY Works WDB partners.

ACWDB reserves the right to make unilateral modifications to this RFP to address changes

at the federal, state, or local level. All questions should be directed to

ACWDB@acgov.org. This RFP is available on the ACWDB website.

III. CALENDAR OF EVENTS

Event

RFP Released to the Public

Bidders’ Conferences

(virtual)

Date/Location

December 22, 2025

Session 1: January 8, 2026

10:00 am – 12:00 PM

Must register in advance:

https://events.gcc.teams.microsoft.com/ev

ent/8b5b51fc-cc3f-4cfc-b4e9-

b554f257dd7a@32fdff2c-f86e-4ba3-a47d-

6a44a7f45a64

Written Questions Due

Q&A Posted

Bid Proposals Due

Evaluation Period

Funding Recommendations presented to

the ACWDB Executive Committee

ACWDB Approval

Board of Supervisors Approval

Contract Start Date

Session 2: January 8, 2026

2:00 pm – 4:00 pm

Must register in advance:

https://events.gcc.teams.microsoft.com/ev

ent/cd5f80ec-c71c-4fd9-a37e-

c04ae8f56d32@32fdff2c-f86e-4ba3-a47d-

6a44a7f45a64

January 9, 2026 by 5:00 p.m.

to ACWDB@acgov.org

January 15, 2026

Two (2) Original copies in office: January 30,

2026 by 5:00PM

February 2026

February 2026

March 2026

March-June 2026

July 1, 2026

Note: Dates are subject to change.

Page 3 of 30

IV. STATEMENT OF WORK

A. INTENT

It is the intent of these specifications, terms, and conditions to describe the

Contracting/Vendor Pay Agent and Employer of Record services solicited under

this RFP. As Contracting/Vendor Pay Agent, the selected Contractor’s role will be

to contract with and reimburse training providers, participating employers and

other designated vendors on behalf of ACWDB. As Employer of Record, the

selected Contractor will provide payroll services and ensure compliance with all

applicable documentation and personnel recordkeeping requirements.

Awards will be for a 12-month contract period (with option to renew for three

additional fiscal years contingent upon availability of funds and contract

performance) to the successful bidder(s) selected whose response conforms most

closely to the RFP and meets the Alameda County’s contracting requirements.

B. AVAILABLE FUNDING AND PERFORMANCE PERIOD

ACWDB anticipates that up to $1.25 million in WIOA funds will be available for the

initial 12-month contract period. Approximately $1,100,000 in vendor, contract,

and employee payments will be issued on behalf of ACWDB by the selected bidder

during the initial 12-month contract period. In addition, the bidder will be

reimbursed for the actual costs incurred by the bidder organization to provide the

payment, contracting and employer of record services described in this RFP.

Bidders must address their ability to provide both service functions

(Contracting/Vendor Pay Agent and Employer of Record) in order for proposals to

be considered responsive. Proposals that address only one service function will

not be considered.

Contingent upon the annual WIOA funding allocations, the contract period is

anticipated to begin July 1, 2026 and end on June 30, 2027. The contract may be

renewed for up to three additional years, based on several factors including, but

not limited to, contract performance and available funding.

C. SCOPE

ACWDB is soliciting proposals to select one Contractor who will act as a

Contracting/Vendor Pay Agent and Employer of Record. The Contractor will serve

as the fiscal intermediary between ACWDB and various training providers,

contractors, and employers in an agency capacity only. The selected Contractor

will have no direct authority to contract with, pay, or employ any organization or

individual on behalf of ACWDB without the prior written consent of ACWDB.

Page 4 of 30

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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