Project Information

Bid Title

RFB for Flooring Finishes

Issuing Agency

Greenville Utilities

Location

North Carolina

Published Date

May 13, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-30

Original Source

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Project Description

Bid Number	Title	Due Date	Other Files	Tab Sheet
26-30	RFB for Flooring Finishes	Tue, 05/26/2026 - 01:30pm	Addendum 1	-

Attachment Preview

REQUEST FOR QUOTATION

Quotes will be received in the Office of the Procurement Manager, Greenville Utilities

Commission, 401 S. Greene Street, Greenville, North Carolina 27834 until 1:30 pm (EDT) on

May 26, 2026, for Flooring Finishes.

Greenville Utilities reserves the right to reject any or all bids. Late bids will not be

considered.

Site Walkthrough– Two (2) walkthroughs will be held at Greenville Utilities

Commission, Administration Building, 401 S. Greene St., Greenville, North Carolina

27834 on Monday, May 11, 2026 at 1:30 pm (EDT) & Tuesday, May 12, 2026 at

1:30pm (EDT). The walkthroughs are optional but highly encouraged.

Page 1 of 20

SECTION I

GENERAL INSTRUCTIONS FOR INFORMAL QUOTES

GREENVILLE UTILITIES COMMISSION

REQUEST FOR QUOTATION

1.0 NOTICE TO BIDDERS

Quotations, subject to the conditions made a part hereof, will be received in the Office of the

Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville, North

Carolina 27834 until 1:30 pm (EDT) on May 26, 2026.

2.0 STANDARD FORMS REQUIRED

Each bidder must submit a proposal on the enclosed request for quotation form. The quotation

must be signed by an authorized official of the firm.

3.0 DEPOSIT

A deposit is NOT required for this quotation.

4.0 NC SALES TAX

Do not include NC sales taxes in the quoted figure; however, Greenville Utilities Commission

(GUC) does pay sales tax. Sales tax should be added to the invoice as a separate item.

5.0 FEDERAL EXCISE TAX

GUC is exempt from Federal Excise Tax and will issue a Federal Exemption Certificate upon

request to the successful bidder.

6.0 EXCEPTIONS TO BE CLEARLY STATED

If quote is not in strict accordance with Section II, “Specifications,” bidder must list or note all

exceptions on the Request for Quotation Form, otherwise, it is fully understood that the

successful bidder will furnish equipment and/or materials exactly as specified. GUC reserves

the right to accept or reject quotes and to determine the lowest responsible, responsive bid from

the standpoint of quality, performance, and price.

7.0 EVALUATION AND AWARD OF QUOTATIONS

GUC reserves the right to reject any and all quotations, to waive any and all informalities, and to

disregard all nonconforming or conditional quotes or counter proposals. In evaluating quotes,

GUC shall consider whether the quotes comply with the prescribed requirements, plus all

alternates or options requested. GUC reserves the right to include or exclude any option or

alternative in GUC’s opinion is in GUC’s best interests. If a quote is to be awarded, it will be

Page 2 of 20

awarded to the lowest responsible, responsive bidder whose evaluation by GUC indicates that

the award will be in GUC’s best interests.

8.0 PROMPT PAYMENT DISCOUNTS

Bidders are urged to compute all discounts into the price offered. If a prompt payment discount

is offered, it may be considered in the award of the contract.

9.0 NUMERICAL ERRORS

In the case of a discrepancy between a unit price and the extension (the unit price multiplied by

the number of units), the unit price governs. In the case where numerical quotes are stated

both in numbers and in words, the words govern.

10.0 QUANTITIES

NA.

11.0 CONTRACT PERIOD

TBD.

12.0 BID WITHDRAWAL

A bidder must notify GUC in writing of its request to withdraw a bid within seventy-two (72)

hours after the bid opening, not including Saturdays, Sundays, or holidays. In order to justify

withdrawal, the bidder must demonstrate that a substantial error exists and that the bid was

submitted in good faith.

13.0 MINORITY BUSINESS PARTICIPATION PROGRAM

GUC has adopted an Affirmative Action and Minority and Women Business Enterprise Plan

(M/WBE) Program. Firms submitting a proposal are attesting that they also have taken

affirmative action to ensure equality of opportunity in all aspects of employment, and to utilize

M/WBE suppliers of materials and labor when available.

14.0 CONTACT INFORMATION:

Questions regarding this bid request should be directed to Cleve Haddock, Lifetime

CLGPO, Procurement Manager at (252) 551-1533, haddocgc@guc.com. All questions

must be received via e-mail by or before 10:00 am (EDT) May 13, 2026.

15.0 TERMS AND CONDITIONS

The attached Terms and Conditions of Greenville Utilities Commission (GUC) are

considered part of the bid proposal.

Page 3 of 20

SECTION II

GREENVILLE UTILITIES COMMISSION

SPECIFICATIONS

Greenville Utilities Commission

Address:

401 South Green Street

Greenville, NC 27834

Project: Flooring finishes

General Description: GUC will be renovating many areas of the 2nd and 3rd floor of its main

office building. This work will be conducted alongside our HVAC renovations project which

entails complete replacement of the system on both floors. Both floors will be vacant of

occupants for a period of approximately 6 months. Although this should be plenty of time

for the work, the renovations will need to be staged to work with/around the main HVAC

work. It is likely some work, depending on the trade, will need to be done at the start of the

HVAC work and not completed until the end when other contractors have completed their

“dirty work”. Renovations will entail wall refinishing, flooring changes, complete bathroom

renovations, door additions, ceiling work, light replacements, etc.

Scope of work: (attached drawings for reference)

1. Remove existing tile or LVT flooring in the bathrooms, break room, print room and board

room kitchenette, GMO conference room and provide/install new tile (Green area) on

the 2nd and 3rd floors in these spaces.

2. Remove existing carpet tile flooring and replace with new throughout the 2nd and 3rd

floors (Yellow areas).

3. For each flooring type and color, provide 4 cases of tile and 10 cases of carpet for attic

stock at completion of work.

4. Remove all cove base and replace with new. (Do not replace cove base in the following

areas on 2nd floor (board room, south hall and all offices connected to it, lobby)

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Approximate square footages for each: (contractor to verify)

Carpet: 7800 sqft

Tile: 2600 sqft

Work Hours/Schedule: All work should be completed during normal business hours and

coordinated with Facilities staff prior to execution. With multiple contractors on site, it will

be required to provide 3 and 7 day look ahead schedules.

Page 5 of 20

Commodity Codes

• NAICS 238330Flooring Contractors

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