Project Information

Bid Title

RFP 26-011PWCE Professional Surveyor Services

Issuing Agency

City of Dayton

Location

Ohio

Published Date

Jun 10, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-011PWCE

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 26-011PWCE
Bid Title:	RFP 26-011PWCE Professional Surveyor Services
Category:	Procurement
Status:	Open

Description: All electronic bids are due by July 1, 2026 no later than 11:00 AM (Dayton Local Time). Publication Date/Time: 6/10/2026 4:30 PM Closing Date/Time: 7/1/2026 11:00 AM Related Documents: RFP 26-011PWCE Professional Surveyor Services

Attachment Preview

City of Dayton, Ohio

Department of Public Works

Division of Civil Engineering

PROFESSIONAL SURVEYOR SERVICES

Gettysburg Avenue Reconstruction Phase 4

Smithville Road Reconstruction Phase 2

RIGHT OF WAY PLANS

REQUEST FOR PROPOSALS (RFP) No. RFP 26-011PWCE

June 2026

CONTENTS

SECTION 1 – PROPOSAL INSTRUCTIONS ................................................................................................................. 1

1.01 COMMUNICATIONS REGARDING THIS PROJECT. ....................................................................................................1

1.02 RFP SCHEDULE. ............................................................................................................................................1

1.03 SUBMITTING A PROPOSAL. .............................................................................................................................1

1.04 REQUIRED PROPOSAL CONTENTS. ...................................................................................................................2

1.05 ITEMS THAT DISQUALIFY A VENDOR IMMEDIATELY.................................................................................................2

1.06 CRITERIA. ......................................................................................................................................................3

1.07 MISCELLANEOUS ITEMS....................................................................................................................................3

SECTION 2 – SCOPE OF PROJECT ............................................................................................................................ 4

2.01 OBJECTIVE.........................................................................................................................................................4

2.02 REQUIREMENTS..................................................................................................................................................4

2.03 SCOPE OF WORK / PROJECT REQUIREMENTS............................................................................................................4

2.04 PRICING STRUCTURE............................................................................................................................................4

SECTION 3 – REQUIREMENTS AND CONDITIONS FOR ALL PROPOSERS................................................................... 5

3.01 TAX EXEMPTION. ............................................................................................................................................5

3.02 PROPOSER AFFIDAVIT. .....................................................................................................................................5

3.03 PROCUREMENT ENHANCEMENT PROGRAM..........................................................................................................5

3.04 PROPOSER’S FINANCIAL OBLIGATION TO THE CITY.................................................................................................5

3.05 PROPOSER’S INCURRED COSTS. .........................................................................................................................5

3.06 AFFIRMATIVE ACTION ASSURANCE (AAA). ..........................................................................................................5

3.07 STANDARD AGREEMENT TERMS FOR PROFESSIONAL SERVICES.................................................................................5

ARTICLE 1. TERM..................................................................................................................................................5

ARTICLE 2. SERVICES TO BE PERFORMED BY CONTRACTOR.................................................................................5

ARTICLE 3. COMPENSATION ................................................................................................................................6

ARTICLE 4. CITY’S RESPONSIBILITIES ....................................................................................................................6

ARTICLE 5. STANDARD OF CARE ...........................................................................................................................6

ARTICLE 6. INDEMNIFICATION .............................................................................................................................6

ARTICLE 7. INSURANCE ........................................................................................................................................6

ARTICLE 8. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY ..........................................................6

ARTICLE 9. TERMINATION....................................................................................................................................7

ARTICLE 10. STANDARD TERMS .........................................................................................................................7

A. DELAY IN PERFORMANCE ..........................................................................................................................7

B. GOVERNING LAW AND VENUE ..................................................................................................................7

C. COMMUNICATIONS ...................................................................................................................................7

D. EQUAL EMPLOYMENT OPPORTUNITY .......................................................................................................7

E. WAIVER ......................................................................................................................................................8

F. SEVERABILITY .............................................................................................................................................8

G. INDEPENDENT CONTRACTOR ....................................................................................................................8

H. ASSIGNMENT .............................................................................................................................................8

I. THIRD PARTY RIGHTS .....................................................................................................................................8

J. AMENDMENT.................................................................................................................................................8

K. POLITICAL CONTRIBUTIONS .......................................................................................................................8

L. INTEGRATION.................................................................................................................................................8

M. PCI COMPLIANCE .......................................................................................................................................9

N. LIVING WAGE ORDIANCE.................................................................................................................................9

EXHIBIT A – LETTER OF TRANSMITTAL .................................................................................................. 10

EXHIBIT B – REFERENCES FOR PROPOSING COMPANY ...................................................................... 12

EXHIBIT C – PRODUCT MANUFACTURE LABOR STANDARDS: VENDOR COMPLIANCE FORM .. 13

EXHIBIT D- BUSINESS INCOME TAX QUESTIONNAIRE ......................................................................... 14

SECTION 1 – PROPOSAL INSTRUCTIONS

1.01 COMMUNICATIONS REGARDING THIS PROJECT.

Please direct all communications regarding the RFP process to:

City of Dayton, Division of Civil Engineering

101 West Third Street

Dayton, Ohio 45402

Joseph Weinel

Telephone: (937) 333-4218

Fax: (937) 333-4077

E-Mail: joe.weinel@daytonohio.gov

All communications/questions concerning this RFP must be submitted in writing referencing the specific paragraph and

page number. The deadline for questions is listed in Section 1.02 (RFP Schedule). Written responses will be prepared by

the City and posted on the City’s web site by the date listed in Section 1.02. Changes to this RFP will be made only by

formal written correspondence issued by the City.

A copy of this RFP proposal and any additional documentation may be found at the City’s website at:

http://daytonohio.gov/bids.aspx

1.02 RFP SCHEDULE.

The proposed RFP schedule is to be reviewed with City Procurement and HRC, if required, and shall be mutually agreed

upon. RFP schedule to be determined prior to finalization of RFP. The following is the anticipated schedule for the RFP

Process:

Issue RFP:

Proposers Deadline to Submit Questions:

City’s Written Responses to Questions:

Due Date and Time for Proposals:

June 10, 2026

5:00 PM on June 23, 2026

5:00 PM on June 25, 2026

11:00 AM on July 1, 2026

1.03 SUBMITTING A PROPOSAL.

Each Consultant seeking consideration for performance of services related to this RFP must submit a proposal. All

proposals shall be submitted as a PDF via electronic submission to bids@daytonohio.gov. The City has a 20meg limit for

incoming e-mail message sizes (20meg includes e-mail itself and any attachments total). Should your company’s proposal

document exceed this limit, your company will have to submit its document in multiple parts (emails). Should bid

documents require multiple emails, please designate in the “Subject” line of each email sent: RFP No. 26-011PWCE

Professional Surveyor Services, RFP No. 26-011PWCE Part 1, RFP No. 26-011PWCE Part 2, and so forth.

The bid opening will be facilitated using ZOOM with the following login information:

https://us04web.zoom.us/j/76988635137?pwd=iL3mZsCw6dCEvjLzP6abx1JCNWR7H3.1

Meeting ID: 769 8863 5137

Passcode: w8qPUK

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+19294362866 US (New York) +13017158592 US (Washington D.C)

+1 312 626 6799 US (Chicago) +1 669 900 6833 US (San Jose)

+1 253 215 8782 US (Tacoma)

+1 346 248 7799 US (Houston)

Find your local number: https://us02web.zoom.us/u/kbuZCr9U0u

City of Dayton, Ohio

1

Request for Proposals

Sealed proposals must be received in the Procurement bid email in-box (BIDS@DAYTONOHIO.GOV) by time/date as

indicated in Section 1.02 (RFP Schedule). Proposals received after the scheduled date/time will not be considered. All

supporting materials and documentation must be included with the proposal. The responsibility of timely delivery lies

solely with the proposer.

The City reserves the right to reject any and all proposals, to waive any irregularities in a proposal, or to accept the

proposal(s) which in the judgment of proper officials, is in the best interest of the City. The City reserves the right to

accept a part or parts of a proposal unless otherwise restricted in the RFP or issue subsequent RFPs. The City reserves the

right to approve or reject any sub-Contractors proposed for work under this proposal or waive any minor irregularities

The City reserves the right to select the successful vendor once all proposals are received, without seeking further

information for clarification from proposers. Upon review of proposals, the City may designate the most qualified

proposals as finalists. These finalists may be invited to make oral presentations and participate in a question and answer

session with the City. The City shall have the right to visit selected user sites, should this be deemed necessary.

All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be

applicable to this RFP.

The City does not guarantee that any contract will be awarded because of this RFP. If a contract award is made but the

contract is not executed, the City does not guarantee that the contract will be re-awarded.

1.04 REQUIRED PROPOSAL CONTENTS.

All brochures and supplemental documentation shall be included with the original and all copies. If not, the proposal may

be considered as non-responsive. Proposers are required to submit the following information in their proposal:

• Letter of Transmittal. The proposer shall provide a transmittal letter with authorizing signature for the

proposal. The letter must briefly summarize the vendor’s ability and willingness to perform the services

required by the RFP. The letter must be on the form provided in Exhibit A.

• Company Profile and Background. Provide the following information:

o Location – The street address of the proposer’s company headquarters.

o Local Office of Proposer – Provide the location of the proposer’s office nearest to Dayton,

Ohio. Include the local office, a contact name, address, telephone, and fax numbers.

o Company’s Primary Business – State the proposer’s primary business, the number of

years in the proposer’s industry, and the number of employees assigned to these related

activities.

o State the legal make-up of your company: sole proprietorship, partnership, corporation,

etc.

o Please list any Lawsuits that you are currently engaged in. Please provide any and all

suits either with the City of Dayton or any other Municipalities (include, but not limited to

Federal, State, Local or other Municipalities and Governmental agencies).

• Key Personnel Information. Provide the name, title, mailing address, telephone number and e-mail address

of the persons who will function as the City’s primary contact and back-up contact person. Provide brief

resumes/qualifications of personnel who will be primarily involved in this project. Include any certifications

earned, special training taken, and memberships in professional groups. Complete Form found in Exhibit A.

• Proposal Response as per Section 2.

• Statement of Exceptions to RFP requirements. Provide a detailed description of any exceptions taken to

the requirements of this RFP, including the City Standard Terms and Conditions in Section 3. Exceptions

shall be referenced to the applicable RFP section/sub-section numbers. Any other departures from the city’s

RFP are to be identified and failure to do so shall make the proposal non-responsive. City’s standard Terms

for Payment are Net 30 days from date of invoice once the project is complete, unless otherwise negotiated.

If you cannot comply with this, please state any changes in the Statement of Exceptions to the RFP

Requirements

• References. Provide a list of references on form provided as Exhibit B. The City is particularly interested in

contacting your governmental clients in the state of Ohio.

1.05

ITEMS THAT DISQUALIFY A VENDOR IMMEDIATELY.

• Incomplete or non-responsive proposal

• Failure to submit a proposal that addresses the minority hiring criteria identified throughout the RFP

• Inability to obtain Affirmative Action Assurance approval prior to award of the contract. See Section 3.06 for

information on how to contact the Human Relations Council.

City of Dayton, Ohio

2

Request for Proposals

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541370Surveying and Mapping (except Geophysical) Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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