Project Information

Bid Title

SCC 26-02 Electrical Services Location for Bid Opening: 175 College Street Odenville, AL 35120

Issuing Agency

St. Clair County Schools

Location

Alabama

Published Date

Apr 3, 2026

Closing Date

Apr 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

SCC 26-02 Electrical Services

• Location for Bid Opening: 175 College Street Odenville, AL 35120

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St. Clair County Schools

Equip. Enrich. Encourage.

Rusty St. John

Superintendent

410 Roy Drive Ashville, AL 35953

(205) 594-7131 (205) 594-4441 Fax

Invitation to Bid

SCC #26-02

System-Wide Electrical Services

April 3, 2026

Scott Suttle

Board President

The St. Clair County Board of Education is seeking bids for electrical services.

Deadline to submit Bid SCC 26-02 will be Thursday, April 16, 2026, at 10:00 am

Fully executed bid packets must be delivered by the deadline listed above in a sealed envelope marked with the

following information:

BID: SCC 26-02

System-Wide Electrical Services

Bid Opening: Thursday, April 16, 2026, at 10:00 am

Company Name

The marked and sealed envelope containing the bid submission paperwork should be addressed to:

Tiffney Bates, Staff Accountant, SCCBOE Finance Department

St. Clair County Board of Education

175 College Street

Odenville, AL 35120

All bids must be signed by an authorized representative. All inquiries and request for information regarding this

Invitation to Bid may be directed to Tiffney Bates, 205-594-2044 or e-mail to tiffney.bates@sccboe.org

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Specifications, Conditions, and Instructions

The specifications contained in this packet should be read carefully. All information requested should

accompany the bid documents to prevent disqualification. Failure to include the requested information

could result in the packet being declared non-responsive and disqualified. All bids must comply with the

Alabama State Bid Law.

I.

General Information

A. The vendor must submit all forms required as stated to the bid.

B. Specifications, conditions, and instructions are in addition to and are part of the

instructions and conditions that appear on the printed St. Clair County Board of Education

Bid Form and shall govern the selection of the items listed.

C. All bids must be signed by an authorized representative.

D. Any necessary amendments to the bid will be posted at www.sccboe.org While the St.

Clair County Board of Education will make all efforts to communicate any amendments,

monitoring the web page for changes will be considered the bidders responsibility.

E. Bids must include a Certificate of Liability Insurance (COI) in the minimum amount of

$1,000,000.00 and a Workers’ Compensation Certificate.

F. Vendors wishing to bid shall have a minimum of three (3) years’ experience conducting

business under the same firm name in which the bid is submitted. Joint venture contracts

will not be considered.

G. Vendors must hold a valid business license.

H. Bids may be withdrawn prior to the deadline listed; however, a bid may not be withdrawn or

changed after the envelope has been opened.

I. Costs incurred by the vendor to respond to this solicitation will be wholly the responsibility

of the bidder. All copies and contents of the bid, attachments, and explanations thereto

submitted in response to the Invitation to Bid, except Copyrighted materials, shall become

the property of the St. Clair County Board of Education.

J. The St. Clair County Board of Education is not responsible for delays caused by carriers

such as but not limited to: Air Courier, Private Delivery, Messenger Service, USPS, or internal

mail delivery systems of the SCCBOE. Vendors are encouraged to call Tiffney Bates, 205-

594-2044 to ensure mailed bids have arrived. Similarly, St. Clair County Board of Education

is not responsible for, and will not open any bid responses received later than the date and

time indicated. LATE BIDS WILL BE RETAINED IN THE FILE IN UNOPENED CONDITION.

K. Bids must be printed in ink and will not be accepted if in pencil or other writing utensil.

L. All bid envelopes must be sealed and marked with the following information: Bid#, Name of

the Bid, Opening Date & Time, and Company Name.

II. Tax Exemption

A. The St. Clair County Board of Education is tax exempt under State and Federal law. Bids will

not include State Sales Tax, Federal Excise Taxes, or any other unexpected fee.

B. Vendors are responsible for all applicable payroll taxes, benefit costs, and workers

compensation as required by law.

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III. Omissions

A. Vendors having received a Letter of Termination at any time from the St. Clair County Board

of Education will automatically be disqualified from the bidding process.

B. If the submitted bid differs in any way from the specifications set forth in this Invitation to

Bid, the bidding party must list the differences on the proposal form explaining exactly

where/how the services deviate from stated specifications.

C. If no exceptions are listed, it will be presumed the proposal meets the specifications in

every respect; and if awarded the contract, performance on this basis will be required.

IV. Disqualification of Bid

A. Failure to mark the envelope as required.

B. Failure to include requested information or other details of the bid.

C. Excessive errors.

D. Failure to complete and/or attach required documents.

E. Failure to have an original signature on the bid form.

F. The bid shall not be altered by the bidder in any way. All changes from the requirements set

forth by the SCCBOE shall be specified. Failure to abide by the requirements may result in

the bid being rejected.

V. Award and Contract Period

A. The awarded vendor will be determined based upon bid submission for all specified

services.

B. The award will be made in accordance with the Code of Alabama 1975 Section 41-16-50

C. The bid will be awarded to the most cost-effective provider. The St. Clair County Board of

Education reserves the right to utilize past service history to determine the bid that is most

cost effective overall.

D. The award will be given to the lowest responsible bidder closely meeting the requirements

and specifications.

E. Quality, conformity to specifications, purpose for which required, terms of delivery, past

service and experience are among the factors that may be considered in determining the

responsible bidder.

F. If the low bidder is unable to accept the entire project without deviation, the bid will then be

considered non-responsive, and the bid may be awarded to the next lowest bid meeting

specifications and requirements.

G. Award will be made on unit price basis, extended price basis, or in any manner that will best

serve the interests of the St. Clair County Board of Education.

H. Records showing the successful bidder and prices quoted will be placed on file and may be

viewed upon request. If the contract is awarded to a bidder other than the lowest bidder, a

note of explanation will appear in the bid file.

I. A post bid conference may be required to ensure compliance and capability of responsible

bidder to complete requirements to bid.

J. Bid awards are not official until approved by the St. Clair County Board of Education.

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K. If only one bid is received, thus creating a non-competitive bid, the bid may be rejected,

negotiated, or extended by the bidding agent in such a manner as to obtain additional bids.

L. The St. Clair County Board of Education reserves the right to accept or reject any or all bids.

Any decision made on this basis will be considered final.

VI. Duration of Bid

A. The Electrical Service bid will be a 1-year term with up to 4 renewals.

VII. Pre-Proposal Inspection

A. All proposals are awarded with the understanding that the contractor is acquainted with all

the requirements of the service agreement.

B. The contractor shall be aware of the conditions of the schools, obstructions, elevations,

and other factors necessary for carrying out the scope of work.

C. The contractor shall not at any time after the submission of a proposal make a claim based

on insufficient data or a misunderstanding of the requirements, nature, conditions, or

extent of the work under the contract.

D. No allowances or extra payment will be made to the contractor due to error or oversight on

the part of the Vendor.

E. On-site pre-inspection should be coordinated with the building Principal.

F. The bidder shall complete a thorough inspection and be familiar with the work performed

and areas to maintain. Questions regarding the scope of work shall be directed to Tiffney

Bates at 205-594-2044 or Tiffney.bates@sccboe.org

VIII. Pricing and Quantity

A. Prices are to be quoted by the unit as described in the bid information.

B. The SCCBOE shall be notified immediately regarding any manufacturer price decrease on

items included in the contract. The SCCBOE shall receive the decrease as soon as possible

in accordance with the written notification from the contract vendor.

C. The St. Clair County Board of Education reserves the right to re-bid any item(s) if price

fluctuations are beyond the amount anticipated or the negotiations are unsatisfactory.

D. Prices offered on the bid proposal shall be firm and shall not deviate from the agreement

price once accepted by the St. Clair County Board of Education.

IX. Cash Allowances

A. This agreement provides for no cash allowances or advances for materials, labor, etc. for

bid work.

X. Invoice Payments

A. The awarded vendor will submit signed invoice(s) upon completion of each job via email to

accountspayable@sccboe.org or by mail to:

SCCBOE

175 College Street

Odenville, AL 35120

Attn: Accounts Payable

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B. Invoices are paid net 30 days from receipt of the signed invoice.

C. All invoices must include an invoice number, date, date of service, purchase order number,

description of service provided, and the total amount due.

XI. Immigration Law Compliance

A. Vendors must provide proof of enrollment in E-Verify as a condition for the contract's award.

Failure to submit a Memorandum of Understanding with the bid could eliminate your bid

from consideration.

B. By signing the contract, the contracting parties affirm, for the duration of the agreement,

that they will not violate federal immigration law or knowingly employ, hire for employment,

or continue to employ an unauthorized alien within the State of Alabama. Furthermore, a

contracting party found to be in violation of this provision shall be deemed in breach of the

agreement and shall be responsible for all damage resulting, therefore.

XII. Disclosure Statement

A. If any owner, officer, partner, board of director member, employee, or holder of more than

five (5%) percent of the fair market value of the Bidder’s firm or any member of their

households is an employee of SCCBOE, this information must be included in the

solicitation response. Failure to disclose this information in the response may result in the

elimination of your bid from consideration.

B. The Disclosure Statement referring to the relationship between the bidder and

employees/officials of the SCCBOE, furnished with this Invitation to Bid, must be submitted

with your bid. Failure to comply with this request may eliminate your bid from

consideration.

C. If any owner, officer, partner, board, director member, employee, or holder of more than five

(5%) percent of their market value of the Bidder’s firm or any member of their households is

an employee of the SCCBOE; and the bidder’s firm is awarded a contract into, the bidder

agrees to file a copy of the contract with the State of Alabama Ethics Commission in

accordance with Code of Alabama, Section 36-25-11 and upon request by the SCCBOE

furnish evidence of such filing.

XIII. Insurance

A. Certificate of Liability Insurance (COI) executed by the bidder’s agent or carrier showing

required insurance coverage shall be submitted with the bid proposal.

B. The bidder must have Workers’ Compensation coverage for statutory obligations in the

State of Alabama.

C. The bidder must have Comprehensive Automobile Liability for the minimum of

$1,000,000.00 per occurrence.

D. The bidder must have Comprehensive General Liability for at least $1,000,000.00 per

occurrence.

E. If a contract shall result from this bid, the bidder shall maintain such insurance as will

indemnify and hold harmless the St. Clair County Board of Education from Workers’

Compensation and Public Liability claims for property and personal injury including death

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Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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