Project Information

Bid Title

RFP ? Construction Services ? Fire Station 1 Addition

Issuing Agency

Crossville city

Location

Tennessee

Published Date

Mar 18, 2026

Closing Date

Apr 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP – Construction Services – Fire Station 1 Addition

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REQUEST FOR PROPOSALS

FOR

CONSTRUCTION SERVICES

Fire Station 1 Addition

141 Henry Street

The City of Crossville is requesting proposals for Construction Services for the design and

construction of an Addition to Fire Station 1 at 141 Henry Street in Crossville, TN. Proposals will be

received by the City of Crossville at 392 North Main St., Crossville, Tn 38555 at the office of City

Clerk until 2:00 o'clock P.M., C.D.T., April 23, 2026. All proposals should be properly marked CITY

CLERK/RFP and “RFP – Construction Services –Fire Station 1 Addition” on the outside of a

sealed envelope. No electronic submissions accepted.

Scope of Services

The proposed project includes the design and construction of a pre-engineered metal building with an

Apparatus Bay with Equipment Room being approximately 58 feet by 60 feet, a Truck Bay being

approximately 58 feet by 33.5 feet and an Interconnecting Hallway being approximately 10 feet by

52.5 feet that connects the existing building with the addition. The new facility shall meet or exceed

the local and the state building codes. See attached Minimum Requirements and Concept Plans for

more information.

Pre-Proposal Meeting

A non-mandatory Pre-Proposal meeting will be held in Room 424 at 292 North Main Street,

Crossville, Tn. 38855 on Thursday, April 2, 2026 at 1:00 pm CDT to discuss the project and then

visit the site. This meeting is not mandatory. It is highly recommended that interested parties attend

this meeting.

Services to be included are as follows:

• The Contractor shall provide all design services including the architectural and engineering

services required to obtain a building permit including the architectural, structural,

mechanical, electrical, and plumbing plans. The city to provide site drawings for this

project.

• The Contractor to construct this project based upon the design plans approved by the city.

• A schedule for the project based upon the scope of services to be provided if awarded the

RFP.

• The Contractor to provide Shop Drawing to the city for review and approval, and product

information used and product warranty information to the city.

• Proposal to include a lump sum price based upon the scope of services and minimum

requirements.

Each proposal should include the following information for evaluation

1. Specialized experience or technical expertise of the firm in connection with the type of

services to be provided.

2. Past record of performance on contracts with the community and other clients including

quality of work, timeliness, and cost control.

3. Familiarity with the type of problems applicable to the project.

4. Familiarity with local conditions.

5. List of at least (3) similar projects constructed in TN in the last ten years

6. The contractor shall meet the minimum requirements in the attached RFP.

7. Lump Sum Price based upon the scope of services and the minimum requirements.

CITY OF CROSSVILLE

REQUEST FOR PROPOSALS

RETURN PROPOSAL TO:

City Clerk, Baylee Rhea

City of Crossville

392 North Main Street

Crossville, TN 38555

IMPORTANT: Read Instructions Carefully

Date Issued: March 12, 2026

Proposal to be Opened: April 23, 2026 @ 2:00 pm CDT

Prices to be F.O.B. – City of Crossville

141 Henry Street

Crossville, TN 38555

NOTICE TO CONTRACTOR

Please enter the LUM SUM BASE PRICE for your proposal listed herein specified for the design and

construction of an Addition to Fire Station 1. Be sure the specifications and/or minimum requirements

are followed. Any deviation from the specifications and/or minimum requirements shall be noted in an

attach letter containing a description of the deviation with any additional comments, and it will be

considered as part of your proposal. Provide a list of allowances if used other than the ones specified

in the minimum requirements.

We reserve the right to accept or reject any or all proposals.

For further information, contact Don Cole at 931-456-2014, email: don.cole@crossvilletn.gov.

Contractor’s Name:

Contractor’s Address:

________________________________________

________________________________________

________________________________________

________________________________________

Proposer acknowledges receipt of the following addendum:

Lump Sum Base Bid including all material and labor and allowances in the

minimum requirements:

_________________________________________________________________

___________________________________________Dollars___________Cents

($_______________________________)

Additive Alternative 1

Add Radiant Floor Heat system with boiler, Mechanical Room, and accessories

including the material and labor

Radiant Floor System - Add 2” continuous Board insulation in bay floor and extend

down to bottom of turn down slab, 15 mil vapor barrier, 6 x 6 Mesh / W2.9x W2.9

WWF for securing radiant floor tubing, 2” mud slab over radiant floor tubing, concrete

slab floor thickness minimum 6 inches (4000 psi) concrete with reinforcement 6 x 6

Mesh / W2.9x W2.9 WWF and 4” crushed stone

Radiant flooring system, Rehau or approved equal Radiant Floor Heating System with

manifold, radiant floor piping, and accessories. Natural Gas Boiler for radiant floor

system being Lochinvar or approved equal.

Add Mechanical Room.

Delete Natural Gas Heaters from Base Bid.

Additional amount for Alternative 1

_________________________________________________________________

___________________________________________Dollars___________Cents

($_______________________________)

Lump Sum Base Bid Plus Additive Alternative 1:

____________________________________________________

___________________________________________Dollars___________Cents

($___________________________)

Proposer must agree to commence work on or before a date to be specified in a written

"Notice to Proceed" of the Owner and to fully complete the project within 300 consecutive

calendar days thereafter after the approval of the shop drawings of the Pre-engineered

Metal Building. Proposer must agree also to pay as liquidated damages, the sum of

$1,000.00 for each consecutive calendar days

The above lump sum price shall include all labor, materials, bailing, shoring, removal,

overhead, profit, insurance, etc., to cover the finished work of the several kinds called for.

Proposer understands that the Owner reserves the right to reject any or all proposals

and to waive any informalities in the Request for Proposals.

The proposer agrees that this proposal shall be good and may not be withdrawn for a

period of 60 days after the scheduled closing time for receiving proposals.

Respectfully submitted:

SIGNED BY: __________________________________________

Print name_____________________________________________

FIRM: ________________________________________________

ADDRESS: ____________________________________

City________________State______Zip_____________

Date:______________Telephone:___________________

Please attach your Proposal to this form include the information required

for evaluation of your proposal and any other information that the proposer

deems relative to this project.

IMPORTANT INSTRUCTIONS TO CONTRACTORS

1. Each proposal should be in a SEPARATE ENVELOPE and have typed/noted on the

envelope the CITY CLERK/RFP, “RFP – Construction Services – Addition to Fire

Station 1”, OPENING DATE, AND TIME. No electronic submissions.

2. All proposers must be licensed General Contractors as required by the Contractor's

Licensing Act of 1994 of the General Assembly of the State of Tennessee, and

qualified for the type of construction being proposal upon. Each proposer shall write

on the outside of the envelope containing its Request for Proposal: 1) its Contractor's

license number; 2) that part of the classification applying to the proposal. If this is not

done, the proposal will not be opened.

3. Specifications and/or Minimum Requirements used in this proposal are intended to be

open and non-restrictive. Reference to brand names, catalogs, etc., is to establish

minimum standards of quality and does not preclude BUYER’S consideration of

proposals on comparable quality.

4. All bidders to register with City of Crossville – Engineering & Planning Department at

392 N. Main St., Crossville, Tn 38555 to ensure all proposers receive any and all

information concerning the RFP. Please contact City of Crossville, Engineering

Department, via email (don.cole@crossvilletn.gov) to register for this project and to

receive a .pdf copy of the RFP. Emails must include the company name, address,

contact person, and contact phone number. There is no charge for the .pdf, but

bidders are responsible for printing/copying of project documents. All Bidders to

register with City of Crossville – Engineering & Planning Department by April 16,

2026.

5. Every request for such interpretation should be in writing addressed to

City of Crossville – Engineering & Planning Department at 392 N. Main St.,

Crossville, Tn 38555 or email: don.cole@crossvilletn.gov

and to be given consideration must be received at least seven days prior to the date

fixed for the opening of bids being April 16, 2026. Any and all such interpretations and

any supplemental instructions will be in the form of written addenda to the RFP which,

if issued, will be mailed by certified mail with return receipt requested or emailed to all

prospective bidders (at the respective addresses furnished for such purposes), not

later than three working days prior to the date fixed for t h e opening of bids being

Monday, April 20, 2026. Failure of any bidder to receive any such addendum or

interpretation shall not relieve such bidder from any obligation under his/her bid as

submitted. All addenda so issued shall become part of the RFP.

6. Unless otherwise indicated, proposals should be submitted indicating a lump sum

price for all products and services include in your proposal.

7. The City of Crossville, Engineering Department, will review the proposals and make a

recommendation to the City Council for approval based upon the evaluation criteria.

8. The Contractor must provide Certificates of Insurance for Liability and Workers

Compensation if awarded the proposal.

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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