Project Information

Bid Title

West Bloomfield Township Orchard Lake Boulevard Streetscape & Maple / Middlebelt Roundabout Maintenance Project 03102026-OLB

Issuing Agency

West Bloomfield charter township

Location

Michigan

Published Date

Mar 19, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

West Bloomfield Township Orchard Lake Boulevard Streetscape & Maple / Middlebelt Roundabout Maintenance -Communication Pre bid meeting West Bloomfield Township Orchard Lake Boulevard Streetscape & Maple / Middlebelt Roundabout Maintenance Project 03102026-OLB Posted: March 10, 2026 Pre- Bid Meeting: March 18, 2026 @ 10:30 a.m. Due: March 31, 2026 @ 2:00 p.m.

Attachment Preview

West Bloomfield Township

RFP for Orchard Lake Boulevard Streetscape Maintenance

Bid #:03102026-OLB

REQUEST FOR PROPOSALS

CHARTER TOWNSHIP OF WEST BLOOMFIELD

ORCHARD LAKE BOULEVARD STREETSCAPE &

MAPLE/MIDDLEBELT ROUNDABOUT MAINTENANCE

BID #:

DEADLINE:

PRE-BID MEETING:

03102026-OLB

March 31, 2026 @ 3:00 PM

March 18, 2026 @ 10:30 AM

The Charter Township of West Bloomfield is requesting proposals from qualified contractors for

maintenance services for the Orchard Lake Road Boulevard and Maple/Middlebelt Roundabout.

Sealed proposals will be received by the Charter Township of West Bloomfield Clerk’s

Department at 4550 Walnut Lake Road, West Bloomfield, Michigan 48323 until March 31 at 3:00

pm, at which time the name of submitting contractors will be read. One (1) original and three

(3) copies of a proposal must be submitted.

The Township will be holding a pre – bid

Bid packages can be obtained at the Township Clerk’s office during normal working hours 8:00

am – 4:30 pm or through the Michigan Intergovernmental Trade Network (MITN)

www.bidnet.com.

WEST BLOOMFIELD TOWNSHIP RESERVES THE RIGHT TO ACCEPT OR REJECT

ANY OR ALL BIDS AND TO WAIVE ANY IRREGULARITIES.

GENERAL CONDITIONS

1. SUBMITTAL

All proposals must be submitted in a sealed envelope or package, and must include the

following information on the exterior of the package:

• Bidder’s Business Name and Address

• Bid number and Proposal Name

• Send proposals to the attention of the Clerk’s office, Charter Township of West

Bloomfield Clerk’s Department and address as directed below:

For delivery directly to the Town Hall, 4550 Walnut Lake Road, West Bloomfield,

Michigan 48323

DO NOT PUT YOUR BIDS IN THE TOWNSHIP DROP BOX.

It is the responsibility of the Bidder to ensure that the proposal arrives on time and at the

right place. Any proposals received after the above date and time will be

disqualified.

2. PUBLIC INFORMATION

West Bloomfield Township

RFP for Orchard Lake Boulevard Streetscape Maintenance

Bid #:03102026-OLB

All submitted proposals and information included therein or attached thereto shall

become a public record upon delivery to the Township.

3. CLARIFICATION OF RFP

Any request(s) for clarification of this RFP shall be made in writing. For questions

regarding the scope of work, contact Simon Parker, Facilities and Maintenance Supervisor,

sparker@wbtownship.org or for general procurement questions contact Catherine Ellerson,

Purchasing Agent, cellerson@wbtownship.org or 248.451.4801.

In the event it becomes necessary to revise any part of the RFP, an Addendum will be

posted on the Township website and the MITN website.

4. RIGHT TO REJECT PROPOSALS AND WAIVE INFORMALITIES

The Township reserves the right to reject any or all proposals, to award the contract, not

award the contract, split the award after review of the proposals, and award more than one

contract. The Township reserves the right to reject low proposals or to accept a higher

proposal, to negotiate terms and conditions, to waive any irregularities and/or informalities,

and to accept or reject any item or combination of items. The Township reserves the right

to award the project to the Bidder it deems to best serve the overall interests of the

Township and reserves the right to accept or reject any or all proposals received in response

to the Request for Proposals.

Any acceptance of a bid shall not be binding on the Township until the Township Board

has approved the award of contract, and until the Bidder has submitted the signed Contract,

proof of insurance, and satisfied all acceptance conditions. The Township reserves the

right to continue to review, evaluate and investigate all bids and Bidders until there is a

binding contract between the parties.

5. RESPONSIVE PROPOSALS

Bidders are expected to examine the RFP requirements and all instructions. Failure to do

so shall be at the contractor’s risk. The proposal shall substantially conform to the terms,

conditions, and specifications of this Request for Proposal; otherwise, it may be declared

non-responsive and rejected. Bidder shall provide a straight forward, concise description

of the capabilities to satisfy the requirements of the Request for Proposals. The person

signing the proposal must initial all erasures or other changes. If any person contemplating

submitting a proposal is in doubt of the true meaning of any part of the specifications or

other conditions with the RFP, they are advised to call and have the portion in question

clarified.

6. CHANGES AND ADDENDA TO BID DOCUMENTS

Each change or addendum issued in relation to the RFP will be on file in the Purchasing

Office. In addition, all changes and addenda will be posted on the Township website and

MITN website. It shall be the contractor’s responsibility to make inquiry as to the changes

West Bloomfield Township

RFP for Orchard Lake Boulevard Streetscape Maintenance

Bid #:03102026-OLB

or addenda issued. All such changes or addenda shall become part of the contract and all

bidders shall be bound by such changes or addenda.

7. INTERVIEWS/PRESENTATIONS

The Township reserves the right to interview qualifying bidders as part of the evaluation

process.

8. PROPOSED PRICE

The prices proposed shall be held firm for 120 days or final award of contract, whichever

comes first, except the successful proposal prices shall be held firm for the entire contract

period. The terms and provisions of this RFP and the Bidder’s response shall become

contractual obligations if a contract ensues. Failure of the successful Bidder to accept these

obligations may result in cancellation of the award.

9. WITHDRAWAL OF PROPOSAL

Proposals may be withdrawn in person by a bidder, or authorized representative, provided

their identity is known and a receipt is signed for the bid, but only if the withdrawal is made

prior to the stated bid deadline. No proposal may be withdrawn for at least 90 days after

opening except the successful bidder whose prices shall remain firm for the entire contract

period.

10. EXECUTION OF CONTRACT

Each proposal is received with the understanding that an acceptance in writing by the

Township of the offer, to furnish any or all of the services and materials described, shall

be implemented by a written contract to be approved by the Township between the bidder,

as the independent contractor, and the Township. This contract shall bind the bidder to

furnish and deliver the services quoted, at the prices stated, and in accordance with the

condition of said accepted proposal. It is agreed that the successful bidder will not assign,

transfer, convey, or otherwise dispose of the contract or its right, title, or interest in or to

the same, or any part thereof, without previous consent of the Township and any sureties.

If a bidder does not execute a Contract acceptable to the Township within 10 days after

being notified of selection, the Township may give notice to the bidder of the Township’s

intent to select the next most qualified firm or call for new proposals, whichever the

Township deems most appropriate.

No contract with the Charter Township of West Bloomfield can be assigned, transferred,

or subcontracted without approval in writing from the Township.

11. LIABILITY FOR COSTS

The Township is not liable for any costs incurred by firms with regard to this RFP.

12. TAX EXEMPTION

West Bloomfield Township

RFP for Orchard Lake Boulevard Streetscape Maintenance

Bid #:03102026-OLB

Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Do not

include such taxes in the proposal figure. The Township will furnish the successful bidder

with tax exemption certificates when requested.

13. INDEMNIFICATION AND HOLD HARMLESS

The selected bidder shall, at its own expense, protect, defend, indemnify and hold harmless

the Charter Township of West Bloomfield, its elected and appointed officials, employees

and volunteers and others working on behalf of the Charter Township of West Bloomfield,

against any and all claims, damages (including but not limited to direct, indirect, incidental,

consequential, special and punitive damages), costs, lawsuits and expenses including, but

not limited to, all costs from administrative proceedings, court costs, and actual and/or

reasonable attorney fees, that may incur as a result of any acts, omissions, or negligence of

the selected bidder, its employees or agents or its subcontractors, or any of their officers,

employees or agents which may arise out of the contract.

The Contractor’s indemnification responsibilities shall include the sum of damages, costs

and expenses which are in excess of the sum paid out on behalf of or reimbursed to West

Bloomfield Township or its elected and appointed officials, employees and volunteers, or

by the insurance coverage obtained and/or maintained by the selected firm pursuant to the

requirements of this RFP and the contract entered into.

14. INSURANCE REQUIREMENTS

The Contractor shall secure and maintain during the term of this contract insurance in the

types and amounts specified in Attachment A, from an insurance agency authorized to do

business in the State of Michigan, whose rating is satisfactory to the Township’s Risk

Management Advisor. The Contractor shall be required to provide a certificate of insurance

evidencing the required coverage prior to execution of the contract and the policies shall

include the additional insured language. See Attachment A.

A copy of your current insurance coverage should be attached to this bid.

15. IRAN LINKED BUSINESS

In accordance with Michigan Public Act 517 of 2012, the Iran Economic Sanctions Act,

MCL 129.311, et seq., effective date 4/1/13, all vendors must certify that they are not an

“Iran Linked Business” in order to submit a proposal. The act prohibits individuals who

have economic relations with Iran from submitting bids on RFP’s with the state or any

other public entities. The act also includes penalty provisions for submittal of false

certifications. See Attachment B.

16. MATERIAL SAFETY DATA SHEETS

Safety Data Sheets (SDS) (previously known as Material Safety Data Sheets (MSDS))

must be supplied when chemicals are part of any order.

17. NON-COLLUSION

West Bloomfield Township

RFP for Orchard Lake Boulevard Streetscape Maintenance

Bid #:03102026-OLB

Bidder declares that the proposal is not made in connection with any other bidder

submitting a proposal for the same commodity or commodities, and that the proposal is

bona fide and is in all respects fair and without collusion or fraud.

18. FEDERAL, STATE, LOCAL LAWS

All bidders will comply with all Federal, State, and Local laws, ordinances, rules, and

regulations. Ignorance on the part of the bidder shall not, in any way, relieve the bidder

from responsibility for compliance with said laws and regulations, or any of the provisions

of these documents.

CONTRACT

1. CONTRACT PERIOD

The contract period shall be for one (1) season, with two (2), one (1) season renewal

periods, at the Township’s option.

SUBMITTAL REQUIREMENTS

West Bloomfield Township is requesting that the following information be part of your formal

submittal:

SUBMITTED PROPOSALS SHALL BE ORGANIZED INTO THE SECTIONS

OUTLINED BELOW. LABEL AND TAB EACH SECTION AND NUMBER THE PAGES.

1. BIDDER INFORMATION

Firm Name:

Address:

City/State/Zip Code:

Telephone Number:

Email Address:

Firm Established _______________________ Years in Business: _____________________

Type of Organization: ______________________State of Organization: _________________

Representative's Name:

Title:

Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 561730Landscaping Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.