Project Information

Bid Title

Request for Proposals: Professional Appraisal Services (2022 Floods)

Issuing Agency

City of St. Louis

Location

Missouri

Published Date

Nov 18, 2025

Closing Date

Dec 8, 2025

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Request for Proposals: Professional Appraisal Services (2022 Floods)

Sponsor: City Emergency Management Agency

Procurement Type: Request for Proposals  and or Qualifications

Starting Date: 11-17-2025

Closing Date: 12-08-2025

Closing Time: 04:00 PM

Summary

The City of St. Louis, through its Department of Public Safety, City Emergency Management Agency, is seeking proposals for Professional Appraisal Services. The City of St. Louis Emergency Management Agency (CEMA) has been working with State and Federal agencies to develop and implement programs designed to help homeowners and tenants who experienced damage from flooding in July 2022 in the City of St. Louis.

Please direct all communications regarding the RFP Process to: Kristen Capps-Jones
( joneskr@stlouis-mo.gov , 314-444-5467). No contact with other City employees regarding this RFP is permitted. Unauthorized contact regarding this RFP may result in disqualification or rejection of a proposal.

Questions must be submitted no later than November 25, 2025, at 4:45 p.m. CST. CEMA will maintain a list of all firms or individuals requesting copies of the RFP and will ensure that copies of all questions and responses shall be made available in writing to each firm on such list, when requested. Answers will also be publicly posted at https://www.stlouis-mo.gov/government/procurement.cfm.

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Request for Proposals

For

St. Louis City

PROFESSIONAL APPRAISAL SERVICES

City Emergency Management Agency

Department of Public Safety

1915 Olive Street

Sixth Floor

St. Louis, MO 63103

Phone: 314-444-5466

Release Date: November 17, 2025

Due Date: December 8, 2025, 4:00 PM

TABLE OF CONTENTS

1. Purpose and Intent............................................................................................................... 4

2. Scope of Services & Project Objectives ............................................................................. 4

3. Required Qualifications & Certifications ........................................................................... 5

4. Method of Compensation.................................................................................................... 5

5. Contact Person & Questions ............................................................................................... 6

6. Submission & Deadline ...................................................................................................... 7

7. Required Proposal Contents................................................................................................ 8

8. Proposal Evaluation ............................................................................................................ 9

A. Selection Criteria .................................................................................................... 9

B. Summary of Selection Process................................................................................ 9

9. Award Notification ........................................................................................................... 10

10. RFP Terms, Conditions and Additional Information........................................................ 11

A. Rejection of Any or All Proposals ........................................................................ 11

B. Respondents Responsible for Proposal and Investigations of Conditions............ 11

C. Issuance of Drawings ............................................................................................ 11

D. Workmanship ........................................................................................................ 12

E. Precautionary Measures and Protection of the Public .......................................... 12

F. Compliance with Rules and Regulations .............................................................. 12

G. Access to Facilities ............................................................................................... 12

H. Purchases Made .................................................................................................... 12

I. Amendment to this RFP........................................................................................ 13

J. Amendment to Proposals ...................................................................................... 13

K. Missouri Sunshine Law......................................................................................... 13

L. Living Wage Ordinance ........................................................................................ 13

M. Prevailing Minimum Wage for Service Contracts................................................ 14

N. Governing Law ..................................................................................................... 14

O. Intended Contract Term ........................................................................................ 14

P. Occupational Safety and Health Administration Training.................................... 14

Q. Proof of Insurance................................................................................................. 14

11. Standard Contract Terms .................................................................................................. 15

A. Service Hours........................................................................................................ 15

B. Workmanship ........................................................................................................ 16

C. Inspection and Rejection of Work ........................................................................ 16

D. Assignment and Transfer ...................................................................................... 16

E. Recordkeeping & Audits....................................................................................... 16

F. Non-Discrimination Policy ................................................................................... 17

G. Public Records Law .............................................................................................. 17

I. Service Contract Prevailing Wage ........................................................................ 18

J. Unauthorized Aliens Affidavit.............................................................................. 18

K. Anti-Discrimination Against Israel Act ................................................................ 18

L. Independent Contractor......................................................................................... 18

M. Indemnification ..................................................................................................... 18

O. Subject to Appropriation of Funds........................................................................ 20

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P. Prohibition on Limitation of Liability Clauses ..................................................... 20

Q. Termination........................................................................................................... 20

R. Prohibition of Clickwraps and End User License Agreements ............................ 21

S. Tax and Licenses................................................................................................... 21

12. Appendices........................................................................................................................ 21

3

Estimated Schedule (Subject to Change):

Date

November 17, 2025

November 25, 2025

December 8, 2025

December 30, 2025

January 15, 2026

February 1, 2026

April 30, 2026

Activity/Time

Request for Proposal Released

Deadline for Bidder’s Pre-Application Questions

Due Date of Application- NO EXCEPTIONS 4:00 PM (CT)

Selection by Selection Committee

Notification of Award

Tentative Contract Start Date

Proposed Contract End Date

1. Purpose and Intent

The City of St. Louis through its Department of Public Safety City Emergency Management

Agency is seeking proposals for Professional Appraisal Services. The City of St. Louis

Emergency Management Agency (CEMA) has been working with State and Federal agencies to

develop and implement programs designed to help homeowners and tenants who experienced

damage from flooding in July 2022 in the City of St. Louis.

The purpose of this RFP is to promote and ensure the fairest, most efficient means to obtain the

benefits of the most qualified, responsive, and responsible proposal. Hereinafter, organizations

interested in submitting a proposal in response to this RFP shall be referred to as “Respondents.”

2. Scope of Services & Project Objectives

All properties in the scope of this work for this RFP are residential property. No commercial

property is included.

In accordance with the buyout policy, CEMA must procure a State board certified and licensed

appraisal company to complete the appraisals of these properties. The City estimates, but does

not guarantee, the acquisition of approximately seven (7) properties.

CEMA reserves the right to reject any and all bids.

The following stipulations must be used in the appraisals:

1. CEMA is procuring these services with the permission of the owners. The appraisals are to be provided

to CEMA in sets of two originals for each property. Any requests for copies of these appraisals must be

forwarded to CEMA for decision.

2. A State board certified and licensed appraiser must make all appraisals.

3. All appraisals must be on Freddie Mac or similar appraisal forms. Narrative only appraisals are not

acceptable.

4. Appraisals for all properties must be made by parcel of land, even if there are multiple lots on a parcel

and identified by parcel identification.

5. Manufactured homes must be appraised “where they are” on the lots from which they are to be sold.

6. All properties must be evaluated in a “pre-flood” condition as of the date of the flooding event.

7. The appraiser must use a sales comparison approach for all appraisals. This approach must be used

4

even if a subject property produces income for the owner.

8. The appraiser must be able to substantiate the values used for the sales of all comparable properties

with documentation of sales if requested by CEMA.

9. Comparable property in the general area of the City of St. Louis are acceptable; as long as adjustments

are made up or down to reflect the differences in property values when the comparable properties are

not located in the immediate vicinity of the City of St. Louis.

10. Site value adjustments absolutely must be made for any comparable properties that are not located in a

floodplain when the subject property is located in a floodplain. All these properties to be appraised are

located in the floodplain. Other adjustments for lot size, improvements, basements, etc. will be made

as usual.

11. The estimated site value must be shown clearly somewhere on the appraisal in addition to the indicated

value by sales comparison approach/(FMV). Any kitchen equipment (i.e., refrigerator) that is typically

moved by the occupant upon departure should not be included in the final value of the property.

12. All appraisals must show clearly the estimated Fair Market Value (FMV).

The quotation should include a unit price for each of the following:

The City of St. Louis’ stipulations 1-12 are acceptable.

Cost is $________________ per residential structure appraised.

Cost is $________________ per manufactured home and lot appraised.

Cost is $________________ per vacant lot appraised.

_______________ expected number of days to complete all

project appraisals from the date of the notice to proceed

3. Required Qualifications & Certifications

Respondent and any proposed subcontractors must possess, and will maintain, a valid City of St.

Louis Business License at the time of execution of the contract or a legally valid waiver of license.

Respondent must be appropriately licensed to perform the intended work.

Respondent shall, as a part of the proposal, submit a minimum of three (3) business references

including contact name, telephone number, and address. At least one of these references must be

from a customer to whom the respondent has provided substantially the same services at

substantially the same level and volume as described in this solicitation.

Respondent is responsible for reviewing the entire RFP to determine whether it has provided

responsive answers to all required portions of this RFP.

4. Method of Compensation

CEMA anticipates that any contract entered into for the services described in this RFP will not

exceed $4500.00. Funding is subject to annual appropriations.

The requested services may be billed upon completion of deliverables.

5

Commodity Codes

• NAICS 531320Offices of Real Estate Appraisers

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