Project Information

Bid Title

City of McKinney Request for Proposal RFP For Airport Common Use

Issuing Agency

Airports Council International

Location

District of Columbia

Published Date

Jan 27, 2026

Closing Date

Feb 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

The City of McKinney, Texas is seeking proposals from qualified vendors (“Respondent”) to provide a complete solution for common use passenger processing including equipment, software, installation, support, and maintenance.

Submission Deadline: February 19, 2026 - 2:00 PM CT

Submitting Organization: City of McKinney | McKinney National Airport

City of McKinney Request for Proposal RFP For Airport Common Use

Attachment Preview

RFP No.26-35RFP

CITY OF McKINNEY

REQUEST FOR PROPOSAL (RFP)

FOR

AIRPORT COMMON USE

City of McKinney exclusively uses Bonfire for the notification and dissemination of all

solicitations. The receipt of solicitations through any other means may result in your receipt of

incomplete specifications and/or addendums which could ultimately render your proposal non-

compliant. The City of McKinney accepts no responsibility for the receipt and/or notification of

solicitations through any other means.

Page 1 of 28

RFP No.26-35RFP

TABLE OF CONTENTS

LEGAL NOTICE............................................................................................................. 3

GENERAL CONDITIONS OF BIDDING AND TERMS OF CONTRACT......................... 5

NOTICE TO RESPONDENTS ......................................................................................14

MINIMUM REQUIREMENTS ........................................................................................18

APPENDIX A - TERMINAL DIAGRAM AND LAYOUT ..................................................26

PROPOSAL FORM SIGNATURE PAGE ......................................................................28

Page 2 of 28

RFP No.26-35RFP

LEGAL NOTICE

City of McKinney, Texas

Advertisement for Proposals

The City of City of McKinney, Texas (“City”) is seeking proposals from qualified vendors

(“Respondent”) to provide a complete solution for common use passenger processing

including equipment, software, installation, support, and maintenance. The successful

Respondent shall adhere to the following scope of work.

Specifications for this project may be obtained on our electronic procurement portal,

Bonfire, at https://mckinneytexas.bonfirehub.com/.

A non-mandatory virtual pre-submittal conference will be conducted at 2:00 p.m.,

Tuesday, February 3, 2026. The conference will be held at:

https://cityofmckinney.webex.com/cityofmckinney/j.php?MTID=m3fbe133bd4699ffb0c48

112cea5a1e16

Submittals opening will be broadcast via video conference meeting hosted inside City Hall

at the address below. Respondent’s name will be read aloud shortly after the specified

time for delivery. Vendors are strongly encouraged to attend virtually versus in-person by

following the meeting details outlined in the bid specifications.

Submittal Deliveries: The City encourages all submittals be submitted electronically on the

City’s electronic procurement portal. However, the City will also accept paper submittals,

if received by the due date and time listed below. The City of McKinney cannot guarantee,

due to internal mail delivery procedures, that any submittal sent priority mail will be picked

up from the post office by city mail employees and delivered to Procurement Services by

the closing date and time. It is recommended that submittal deliveries be made either in

person or via an alternate delivery method ensuring delivery to the physical address.

Respondent shall bear full responsibility for ensuring the submittal is delivered to

the specified location by due date and time. Late submittals will be rejected as non-

responsive. All hard copy submittals must be clearly addressed to Procurement Services

and include the submittal name and number on the outside of the envelope/package.

PROPOSAL NAME:

Airport Common Use

PROPOSAL NO.:

26-35RFP

DUE DATE/TIME:

Thursday, February 19, 2026 – 2:00 PM CT

MAIL OR DELIVER TO:

City of McKinney

Procurement Services

401 E. Virginia Street

McKinney, Texas 75069

The City reserves the right to reject any and all submittals and to waive any informality in

submittals received, deemed to be in the best interest of the City. No officer or employee

of the City of McKinney shall have a financial interest, direct or indirect, in any contract

with the City of McKinney.

Page 3 of 28

RFP No.26-35RFP

In accordance with the Americans with Disabilities Act, it is the policy of the City of

McKinney to offer its public programs, services and meetings in a manner that is readily

accessible to everyone, including individuals with disabilities. If you are a person with a

disability and require information or materials in an appropriate alternative format; or if you

require any other accommodation, please contact the ADA Coordinator at least 48 hours

in advance of the event. contact-adacompliance@mckinneytexas.org.

TO APPEAR IN THE MCKINNEY COURIER GAZETTE IN THE FOLLOWING EDITIONS:

First Publication: Friday, January 23, 2026

Second Publication: Friday, January 30, 2026

Page 4 of 28

RFP No.26-35RFP

GENERAL CONDITIONS OF BIDDING AND TERMS OF CONTRACT

By execution of this document, the vendor accepts all general and special conditions of

the contract as outlined below and, in the specifications, and plans.

I. PROPOSALS

A. PROPOSALS – The City encourages all responses to be submitted electronically

on the City’s electronic procurement portal, Bonfire. However, the City will also

accept paper proposals, if received by the due date and time at the location

specified in the legal notice. Paper proposals submitted to the office of the

Procurement Services Manager shall be a minimum of one (1) original and one (1)

electronic copy in PDF format on USB.

B. AUTHORIZED SIGNATURES – The proposal must be executed personally by the

vendor or duly authorized partner of the partnership or duly authorized officer of

the corporation. If executed by an agent, a power of attorney or other evidence of

authority to act on behalf of the vendor shall accompany the proposal to become

a valid offer.

C. LATE PROPOSALS – Proposals must be in the office of the City Purchasing

Manager before or at the specified time and date proposals are due. Proposals

received in the office of the Purchasing Manager after the submission deadline

shall be rejected as non-responsive proposals.

D. WITHDRAWAL OF PROPOSALS PRIOR TO OPENING – A proposal may be

withdrawn before the opening date by submitting a written request for its

withdrawal to the City Purchasing Manager.

E. WITHDRAWAL OF PROPOSALS AFTER OPENING – A proposal may not be

withdrawn or cancelled by the vendor for a period of ninety (90) days following the

date and time designated for the receipt of proposals unless otherwise stated in

the request for proposals and/or specifications.

F. PROPOSAL AMOUNTS – Proposals should show net prices, extensions and net

total where applicable. In case of conflict between unit price and extension, the

unit price will govern.

G. TAX EXEMPT STATUS – The City is exempt from federal excise tax and state

sales tax. Unless specifications specifically indicate otherwise, the price proposal

must be net exclusive of above-mentioned taxes and will be so construed.

Therefore, the proposal price shall not include taxes.

H. AWARDS – The City reserves the right to be the sole judge as to whether such

items proposed will serve the purpose intended. The City reserves the right to

accept or reject in part or in whole any proposal submitted, and to waive any

technicalities or informalities for the best interest of the City. Award of contract shall

be made to the most responsible, responsive offeror who’s negotiated best and

final offer is determined to be the best value offer, taking into consideration the

relative importance of price and other factors set forth in the Request for Proposals.

Page 5 of 28

Commodity Codes

• NAICS 541330Engineering Services

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