Project Information

Bid Title

Event-NCSHP TROOP H HEADQUARTERS CLEANING SERVICES – MONROE NC

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

May 6, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

Doc2093009365

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Solicitation Number:	Doc2093009365
Project Title:	Event-NCSHP TROOP H HEADQUARTERS CLEANING SERVICES – MONROE NC
Description:
Opening Date:	5/21/2026 2:00 PM
Posted Date:	5/7/2026
Status:	Open
Department:	STATE HIGHWAY PATROL

Solicitation Number * Doc2093009365	Department STATE HIGHWAY PATROL	Status Reason Open
Opening Date 2026-05-21T14:00:00.0000000	Posted Date * 2026-05-06T18:32:56.0000000Z	Primary Commodity Code General building and office cleaning and maintenance services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Heather Melton
Description

Attachment Preview

STATE OF NORTH CAROLINA

State Highway Patrol

Invitation for Bid #: 51-IFB-2093009396-HMM

NCSHP TROOP H HEADQUARTERS CLEANING SERVICES – MONROE NC

Date Issued: May 6. 2026

Bid Opening Date: May 21, 2026

At 2:00 PM ET

Direct all inquiries concerning this IFB to:

Heather Melton

Procurement Specialist III

Email: heather.melton@ncshp.gov

STATE OF NORTH CAROLINA

Invitation for Bids #

51-IFB-2093009396-HMM

______________________________________________________

For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This

page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available

for public inspection.

This page shall be filled out and returned with your bid.

Failure to do so may subject your bid to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a Vendor number, register at https://evp.nc.gov/SignIn

Ver. 11/2025

STATE OF NORTH CAROLINA

Division of NC STATE HIGHWAY PATROL

Refer ALL Inquiries regarding this IFB to:

The Procurement Lead through the Message

Board in the Sourcing Tool. See section 2.4 for

details.

Heather Melton

Using Agency: State Highway Patrol

Requisition No.: RQ266468

Invitation for Bids # 51-IFB-2093009396-HMM

Bids will be publicly opened: May 21, 2026 @ 2:00 pm et

Commodity No. and Description: 761115 General building and office

cleaning and maintenance service

EXECUTION

In compliance with this Invitation for Bids (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and

deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

 this bid is submitted competitively and without collusion (G.S. 143-54),

 that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A

of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

 it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

 it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from

covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Vendors for any Contract awarded as a result of this

IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with

more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned Vendor certifies it will comply with all Federal and State requirements concerning fair

employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any

Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public

Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of this

bid response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor is not aware that

any such gift has been offered, accepted, or promised by any employees or agents of Vendor’s organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL TERMS

AND CONDITIONS incorporated below. These documents can be accessed from the Ariba Sourcing Tool.

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids cannot be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

VENDOR’S AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Ver: 11/2025

1

Bid Number: 51-IFB-2093009396-HMM

Vendor: ____________________________________

VALIDITY PERIOD

Offer shall be valid for at least one hundred twenty (120) days from date of bid opening, unless otherwise stated here: ______ days, or if extended

by mutual agreement in writing of the parties. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing

this IFB.

BID ACCEPTANCE

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement between

the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending upon the

Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as indicated

on the attached certification, by ______________________________________________________

(Authorized Representative of NC State Highway Patrol)

Ver: 11/2025

2

Bid Number: 51-IFB-2093009396-HMM

Vendor: ____________________________________

1.0

PURPOSE AND BACKGROUND .......................................................................................... 5

1.1

CONTRACT TERM ................................................................................................................ 5

2.0

GENERAL INFORMATION .................................................................................................... 5

2.1

INVITATION FOR BID DOCUMENT ...................................................................................... 5

2.2

E-PROCUREMENT FEE ........................................................................................................ 5

2.3

NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ............................... 5

2.4

IFB SCHEDULE WILL ENTER DATES ONCE APPROVED................................................. 6

2.5

MANDATORY SITE VISIT...................................................................................................... 6

2.6

BID QUESTIONS ................................................................................................................... 7

2.7

BID SUBMITTAL.................................................................................................................... 7

2.8

BID CONTENTS..................................................................................................................... 8

2.9

ALTERNATE BIDS ................................................................................................................ 8

2.10

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS .......................................................... 8

3.0

METHOD OF AWARD AND BID EVALUATION PROCESS.................................................. 9

3.1

METHOD OF AWARD ........................................................................................................... 9

3.2

CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ....... 9

3.3

BID EVALUATION PROCESS ............................................................................................... 9

3.4

INTERPRETATION OF TERMS AND PHRASES ................................................................ 10

4.0

REQUIREMENTS................................................................................................................. 10

4.1

PRICING .............................................................................................................................. 10

4.2

HUB PARTICIPATION……………………………………………………………………………… 11

4.3

REFERENCES ..................................................................................................................... 11

4.4

BACKGROUND CHECK...................................................................................................... 11

4.5

VENDOR’S REPRESENTATIONS....................................................................................... 13

4.6

FINANCIAL STABILITY ....................................................................................................... 13

4.7

AGENCY INSURANCE REQUIREMENTS MODIFICATION................................................ 13

4.8

LOBBYING ACTIVITY CERTIFICATION FOR FEDERAL GRANTS ................................... 13

Ver: 11/2025

3

Commodity Codes

• NAICS 561720Janitorial Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.