Project Information

Bid Title

27A-069 Sewer Line Chemical Root Control Maintenance Services

Issuing Agency

New Castle County

Location

Delaware

Published Date

May 20, 2026

Closing Date

Jun 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	27A-069 Sewer Line Chemical Root Control Maintenance Services
Category:	Goods and Services
Status:	Open

Publication Date/Time: 5/20/2026 8:00 AM Closing Date/Time: 6/17/2026 2:00 PM Related Documents: 27A-069 Sewer Line Chemical Root Control Maintenance Services RFP 3.23.26 27A-069 Attachment A (Scope of Work) 4.29.26 (Draft) 27A-069 Sewer Line Chemical Root Control Maint. Attachment B Pricing

Attachment Preview

Bid # 27A-069

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

SEWER LINE CHEMICAL ROOT CONTROL MAINTENANCE SERVICES

New Castle County Sealed Bid and Proposal Solicitation

Introduction:

New Castle County is seeking competitive sealed bids and priced proposals for Sewer Line

Chemical Root Control Maintenance Services. Interested parties are asked to submit their bids

and proposals to the New Castle County Purchasing Division.

Important Dates:

First Advertisement

Second Advertisement

Deadline for Vendor Questions

Proposal/Bid Submission Deadline

Target Award [or beginning of term]

May 20, 2026

May 27, 2026

Noon, June 2, 2026

2:00 P.M. June 17, 2026

July 1, 2026

Bid Specifications:

Vendors are responsible for retrieving bid specifications and addenda (if applicable) from

https://www.newcastlede.gov/Bids.aspx.

All questions regarding this solicitation must be submitted in writing. No verbal responses or

unofficial communications that modify the terms and specifications of this solicitation will be

considered binding. Any changes to the solicitation will only be made through an official, written

addendum issued by New Castle County and posted on the website (link provided above). New

Castle County reserves the right to answer verbal questions that do not modify any part of this

solicitation.

Contact Information:

Questions should be submitted in writing and directed to Robin Allen, Chief Procurement Officer

at robin.allen@newcastlede.gov by the date and time noted in the table above.

March 1, 2026

Bid# 27A-069

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid # 27A-069

SEWER LINE CHEMICAL ROOT CONTROL MAINTENANCE SERVICES

Table of Contents –

Section 1: General Information ...................................................................................................... 3

1. Submission Deadline:.......................................................................................................... 3

2. Submission Address: ........................................................................................................... 3

3. Delivery Method: ................................................................................................................ 3

4. Bid Submission Instructions and Content Requirements: .................................................. 3

5. State of Delaware Business License .................................................................................... 5

6. Bid Opening:........................................................................................................................ 5

7. Award Criteria ..................................................................................................................... 5

8. Contract Terms: .................................................................................................................. 6

9. Diversity and Inclusion:..................................................................................................... 10

10. Subcontracting: ................................................................................................................. 11

11. Federal Funding Requirements Specific to Grant Awards................................................ 11

Section 2: Bid Specific Requirements ........................................................................................... 12

1. Scope of Work | Specifications......................................................................................... 12

2. Right to Inspect ................................................................................................................. 12

3. Indemnification ................................................................................................................. 12

4. New Castle County Commitment to Supplier Diversity.................................................... 12

5. Contract Accessibility........................................................................................................ 13

6. Confidentiality................................................................................................................... 13

7. Material Safety Data Sheets (MSDS)................................................................................. 13

8. Required Insurance ........................................................................................................... 13

9. Delaware Labor ................................................................................................................. 15

10. Cooperative Contingency.................................................................................................. 15

11. Additions ........................................................................................................................... 16

Section 3: Non-Collusion Statement............................................................................................. 17

Section 4: Authorized Representative Procurement Affidavit ..................................................... 18

March 1, 2026

Bid# 27A-069

Page 1 of 25

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid # 27A-069

SEWER LINE CHEMICAL ROOT CONTROL MAINTENANCE SERVICES

Section 5: Respondent Checklist................................................................................................... 20

Section 6: Green Initiative Expectations ....................................................................................... 21

SECTION 7: AI USAGE IN PROPOSAL PREPARATION ..................................................................... 23

Attachment A – Scope of Work/Specifications............................................................................. 24

Attachment B – Pricing Information ............................................................................................. 25

NOTE – All Exhibits will be listed within the scope of work

IMPORTANT PLEASE NOTE: If you are not currently a registered vendor with

New Castle County, please register to become a vendor in our Vendor Self

Service portal. You will need to complete and upload your W9, provide your

banking information, and select the commodities that align with your business.

The link is as follows: https://newcastlecountyde.munisselfservice.com/vss

March 1, 2026

Bid# 27A-069

Page 2 of 25

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid # 27A-069

SEWER LINE CHEMICAL ROOT CONTROL MAINTENANCE SERVICES

SECTION 1: GENERAL INFORMATION

1. Submission Deadline:

Proposals must be received before the Submission Deadline noted in the table on Page 1.

Submissions must include one (1) original and one (1) printed hard copy and of the

proposal within a sealed envelope.

2. Submission Address:

New Castle County Purchasing Division

New Castle County Government Center

87 Reads Way

New Castle, DE 19720

3. Delivery Method:

3.1 Mail to the address above. Use a carrier that guarantees delivery and provides

tracking. Vendor is fully responsible for delivery to the correct location by the due

date and time of the bid opening.

3.2 Deliver in person to the Government Center between 8 a.m. and 3:30 p.m. EST on

business days. Contact a member of the Administrative Services at 302-395-5965

upon arrival or ask the Receptionist to contact the Purchasing Division.

3.3 Facsimile (fax) transmissions are unacceptable and will be rejected.

4. Bid Submission Instructions and Content Requirements:

4.1 Clearly display Bid # 27A-069, Sewer Line Chemical Root Control Maintenance

Services in the lower left quadrant on the front of the sealed envelope.

4.2 Include completed Non-Collusion Statement/Signature Page and Authorized

Representative Procurement Affidavit signed and dated by the Authorized

Representative.

4.2.1 Failure to sign and return these documents could result in a bid

submission being rejected.

4.3 The Signature Page must include the company name, address, tax ID, and

contact information.

4.4 All bidders must provide copies of all necessary licenses required to perform the

work specified in this solicitation. Licenses must be issued by the appropriate

licensing authority prior to the execution of a contract or issuance of a purchase

order.

4.4.1 It is the responsibility of each bidder to ensure that their licenses are

current and valid throughout the bidding process and the duration of the

March 1, 2026

Bid# 27A-069

Page 3 of 25

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid # 27A-069

SEWER LINE CHEMICAL ROOT CONTROL MAINTENANCE SERVICES

contract. Expired or suspended licenses may result in disqualification

from the bidding process or termination of the contract if discovered

post-award.

4.4.2 Bidders must hold all licenses that are relevant to the scope of work or

specifications outlined in the solicitation. This includes, but is not limited

to, professional licenses, business licenses, contractor licenses,

specialized licenses, and any specific permits required by local, state, or

federal law.

4.4.3 Each bidder is responsible for understanding and identifying the specific

licenses and/or permits required to comply with section 4.4.2 of this

solicitation.

4.4.4 Copies of all required licenses must be submitted along with the bid

documents. Failure to include all necessary license documentation may

result in the bid being considered non-responsive.

4.4.5 Bidders are required to notify New Castle County immediately of any

changes to the status of licenses during the bidding process or contract

period. This includes renewals, suspensions, or revocations.

4.4.6 Compliance with all licensing requirements is mandatory. Bidders found

to be non-compliant may face penalties including, but not limited to,

disqualification from current and future solicitations, and legal actions

where applicable.

4.4.7 New Castle County reserves the right to verify the validity of any licenses

submitted as part of the bid documents at any time. Bidders may be

required to provide additional information or documentation to support

the validity of their licenses.

4.5 Vendors are asked to provide a brief statement on the Non-Collusion Statement

of how they heard about this solicitation opportunity.

4.6 By submitting a proposal, each bidder represents that has reviewed and will

comply with the New Castle County Code of Ethics, New Castle County Code §§

2.03.101-110 (the “Ethics Code”), throughout the solicitation process and during

the full term of any resulting contract, including any extensions or renewals.

4.6.1 Bidders shall refrain from offering, giving, soliciting, or accepting

anything of value to or from County officials or employees that would

violate the Ethics Code, and shall avoid any actions creating an

appearance that County decisions are influenced by factors other than

the merits.

4.6.2 Bidders shall not seek, obtain, disclose, or use confidential information

March 1, 2026

Bid# 27A-069

Page 4 of 25

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction

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