Food, Refrigerated - Direct Delivery to Warehouse

Project Information

Bid Title: Food, Refrigerated - Direct Delivery to Warehouse
Issuing Agency: Little Rock School District
Location: Arizona
Published Date: May 20, 2025
Closing Date: Jun 2, 2025
Government Level: State & Local
Status: Closed
Ref. #: RFP25-015
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Project Description: Bid Information

Type Request for Proposal

Status Issued

Number RFP25-015 (Food, Refrigerated - Direct Delivery to Warehouse)

Issue Date & Time 5/19/2025 02:45:04 PM (CT)

Close Date & Time 6/2/2025 10:00:00 AM (CT)

Question Cut Off Date 5/30/2025 03:00:00 PM (CT)

Notes The Little Rock School District invites your bid on Food, Refrigerated - Direct Delivery to Warehouse
The complete request for proposal is available online at https://lrsd.ionwave.net. Interested Proposers must register at this site to submit a proposal electronically. This is the preferred method of submission.
Proposals will be taken under advisement upon opening, and the successful bidder will be notified as soon as possible after evaluation by the District.

Questions regarding this RFP are to be submitted in writing via Ionwave under the questions tab by the deadline of May 30, 2025, 3:00 PM. All questions received and the corresponding answers will be posted publicly for all vendors. No verbal responses will be provided. District will not respond to questions after this time and date.

_________________________________________________________________________________________________________________
All proposals must be submitted no later than JUNE 2, 2025 at 10:00 AM. Any proposal submitted in any format after this deadline may be rejected.

___________________________________________________________________________________________________________________
PROPOSAL EVALUATION:
The District reserves the right to reject any or all RFPs and waive any irregularities or formalities in any solicitation or RFP responses. Price alone may not be the determining factor. Awards will be based upon those considerations which are in the best interest of the District and will be made to the responsive, responsible offerer whose RFP is judged to be the most effective and economical for the purpose intended, according to the requirements stated in this Request for Proposal.
This RFP will be awarded to the lowest responsible, responsive and reputable bidder meeting specifications and evaluation criteria.
The Child Nutrition Department will negotiate, as appropriate, with the apparent acceptable offerer. The proposal deemed to be the most practical and advantageous will receive major consideration. The proposed costs, fee or expense, will weigh heavily in the award of any resulting contract but will not necessarily be the determining factor. The Child Nutrition Department intends to review all proposals. The Child Nutrition Department will utilize but not be limited to the following criteria in reviewing proposals received:

1. Quality of submitted samples

2. Company profile (geographical preference and number of years in business)

3. Pricing

4. References

5. Rebates

6. Proof of local production or sourcing

7. Overall responsiveness (Signed Davis Bacon Act, Contract Work Hours, Rights to Inventions, Clean Air Act and other required documents).

Bidders will be required to submit samples on items identified in RFP document as requiring a sample.
All items must be peanut free and processed at a peanut free facility.
The following procedures must be completed prior to RFP opening.
Product Samples – Vendors shall submit the following minimum quantity to qualify for product sampling.
(1) Staples/Refrigerated– As specified per item pack size (1 bag, 1 box or 1 serving of product)

Bidders must register samples at the LRSD Child Nutrition Department office in a book provided for that purpose. If samples are provided prior to the issuing of the BID, samples do NOT need to be provided again. If shipped after the BID issuance, register samples via email to childnutrition@lrsd.org, listing the items being sent.
Samples are to be furnished without cost to the LRSD Child Nutrition Office at 1501 Jones Street Little Rock AR, 72202 by 3:00 p.m. the day prior to RFP opening. All samples must include: Product Informaton, Product Analysis, and CN Label or Product Formulation Statement. Any questions regarding samples should be directed to the Procurement Specialist at (501) 447-2458.

The Child Nutrition Department reserves the right to award by line item or all-or-none, whichever is most advantageous to the Child Nutrition Department.
See Special Terms and Conditions (Attachments Tab), for procedures regarding submittals for the proposal.

Samples provided prior to the issuance of the proposal do not need to be resubmitted.
ALL PROJECTED USAGE IS IN CASES UNLESS INDICATED OTHERWISE.
PURCHASE VOLUME TO BE DETERMINED AFTER ENROLLMENT IS ESTABLISHED. AWARDED VENDORS WILL BE NOTIFIED AS TO AMOUNTS TO BE PURCHASED. *Price listed should be direct to WAREHOUSE. Price per case listed in 2 decimal places only. If delivery cannot be direct to warehouse, or should be changed, vendor must contact the Child Nutrition Office to Amend the original agreement.

Contact Information

Name Jordan Philson Child Nutritionist Procurement Spe

Address 1501 Jones Street
Little Rock, AR 72202 USA

Phone 1 (501) 4472458

Fax

Email Jordan.Philson@lrsd.org

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF BINVAVL 8447343

Bid Attachments

File Name Description File Size

Standard Terms and Conditions.docx
Standard Terms and Conditions 21 KB 319017 5496321

BID SIGNATURE FORM.docx
BID SIGNATURE FORM 13 KB 319017 4659091

BIDDER ASSURANCE AND DISCLOSURE.docx
BIDDER ASSURANCE AND DISCLOSURE 15 KB 319017 4659064

USDA.docx (please login to view this document) USDA NON-DISCRIMINATION STATEMENT 14 KB 319017 4723678

BUY AMERICAN.docx
BUY AMERICAN 15 KB 319017 4659071

REFERENCES (1).docx
REFERENCES 13 KB 319017 4677885

SPECIAL_TERMS_AND_CONDITIONS_CN2526 Refrigerated.pdf (please login to view this document) SPECIAL TERMS AND CONDITIONS 242 KB 319017 6695481

Refrigerated- TiHi Leads and Cases.docx (please login to view this document) Bidder must fill out information needed to place correct quantity orders. 13 KB 319017 6695489

REFRIGERATED upload.pdf (please login to view this document) Refrigerated Line Items for Manufacturers
202 KB 319017 6695725
Commodity Codes: NAICS 722310Food Service Contractors

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Type	Request for Proposal
Status	Issued
Number	RFP25-015 (Food, Refrigerated - Direct Delivery to Warehouse)
Issue Date & Time	5/19/2025 02:45:04 PM (CT)
Close Date & Time	6/2/2025 10:00:00 AM (CT)
Question Cut Off Date	5/30/2025 03:00:00 PM (CT)
Notes	The Little Rock School District invites your bid on Food, Refrigerated - Direct Delivery to Warehouse The complete request for proposal is available online at https://lrsd.ionwave.net. Interested Proposers must register at this site to submit a proposal electronically. This is the preferred method of submission. Proposals will be taken under advisement upon opening, and the successful bidder will be notified as soon as possible after evaluation by the District. Questions regarding this RFP are to be submitted in writing via Ionwave under the questions tab by the deadline of May 30, 2025, 3:00 PM. All questions received and the corresponding answers will be posted publicly for all vendors. No verbal responses will be provided. District will not respond to questions after this time and date. _________________________________________________________________________________________________________________ All proposals must be submitted no later than JUNE 2, 2025 at 10:00 AM. Any proposal submitted in any format after this deadline may be rejected. ___________________________________________________________________________________________________________________ PROPOSAL EVALUATION: The District reserves the right to reject any or all RFPs and waive any irregularities or formalities in any solicitation or RFP responses. Price alone may not be the determining factor. Awards will be based upon those considerations which are in the best interest of the District and will be made to the responsive, responsible offerer whose RFP is judged to be the most effective and economical for the purpose intended, according to the requirements stated in this Request for Proposal. This RFP will be awarded to the lowest responsible, responsive and reputable bidder meeting specifications and evaluation criteria. The Child Nutrition Department will negotiate, as appropriate, with the apparent acceptable offerer. The proposal deemed to be the most practical and advantageous will receive major consideration. The proposed costs, fee or expense, will weigh heavily in the award of any resulting contract but will not necessarily be the determining factor. The Child Nutrition Department intends to review all proposals. The Child Nutrition Department will utilize but not be limited to the following criteria in reviewing proposals received: 1. Quality of submitted samples 2. Company profile (geographical preference and number of years in business) 3. Pricing 4. References 5. Rebates 6. Proof of local production or sourcing 7. Overall responsiveness (Signed Davis Bacon Act, Contract Work Hours, Rights to Inventions, Clean Air Act and other required documents). Bidders will be required to submit samples on items identified in RFP document as requiring a sample. All items must be peanut free and processed at a peanut free facility. The following procedures must be completed prior to RFP opening. Product Samples – Vendors shall submit the following minimum quantity to qualify for product sampling. (1) Staples/Refrigerated– As specified per item pack size (1 bag, 1 box or 1 serving of product) Bidders must register samples at the LRSD Child Nutrition Department office in a book provided for that purpose. If samples are provided prior to the issuing of the BID, samples do NOT need to be provided again. If shipped after the BID issuance, register samples via email to childnutrition@lrsd.org, listing the items being sent. Samples are to be furnished without cost to the LRSD Child Nutrition Office at 1501 Jones Street Little Rock AR, 72202 by 3:00 p.m. the day prior to RFP opening. All samples must include: Product Informaton, Product Analysis, and CN Label or Product Formulation Statement. Any questions regarding samples should be directed to the Procurement Specialist at (501) 447-2458. The Child Nutrition Department reserves the right to award by line item or all-or-none, whichever is most advantageous to the Child Nutrition Department. See Special Terms and Conditions (Attachments Tab), for procedures regarding submittals for the proposal. Samples provided prior to the issuance of the proposal do not need to be resubmitted. ALL PROJECTED USAGE IS IN CASES UNLESS INDICATED OTHERWISE. PURCHASE VOLUME TO BE DETERMINED AFTER ENROLLMENT IS ESTABLISHED. AWARDED VENDORS WILL BE NOTIFIED AS TO AMOUNTS TO BE PURCHASED. *Price listed should be direct to WAREHOUSE. Price per case listed in 2 decimal places only. If delivery cannot be direct to warehouse, or should be changed, vendor must contact the Child Nutrition Office to Amend the original agreement.

Name	Jordan Philson Child Nutritionist Procurement Spe
Address	1501 Jones Street Little Rock, AR 72202 USA
Phone	1 (501) 4472458
Fax
Email	Jordan.Philson@lrsd.org

Food, Refrigerated - Direct Delivery to Warehouse

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