Project Information

Bid Title

WORKERS’ COMPENSATION THIRD PARTY ADMINISTRATION AND MANAGED CARE COST CONTAINMENT SERVICES RFP

Issuing Agency

County of San Mateo

Location

California

Published Date

Jun 1, 2026

Closing Date

Jul 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: WORKERS’ COMPENSATION THIRD PARTY ADMINISTRATION AND MANAGED CARE COST CONTAINMENT SERVICES RFP

Addenda: 0

Release Date: 6/1/2026

Due Date: 7/10/2026

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WORKERS’ COMPENSATION THIRD PARTY ADMINISTRATION AND MANAGED CARE COST CONTAINMENT SERVICES RFP

Request for Proposals

Human Resources Department

95861

Project ID: 2026-RFP-00430

Release Date: Monday, June 1, 2026

· Due Date: Friday, July 10, 2026 5:00pm

Posted Monday, June 1, 2026 8:00am

All dates & times in Pacific Time

Draft Response No Bid38 days, 22 hours, 22 minutes

Post Information

Posted At:Mon, Jun 1, 2026 8:00 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The County of San Mateo (the “County”) covers most of the San Francisco Peninsula. The region covers 744 mi ² and is home to nearly 800,000 residents and 20 incorporated cities. The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, healthcare, education and transportation. The County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare and natural resources of the community.

The County is seeking proposals from qualified Third-Party Administrators (TPA) to provide Workers’ Compensation Claims Management and Managed-Care Cost Containment Services for its self-insured Workers' Compensation Program. Services will be for all new and existing claims. There are approximately 694 total open claims comprised of 643 indemnity, 36 medical and 15 first aid/info only, with 249 open for Safety employees.

The County’s services and operations are supported by approximately 7,250 employees in 29 departments. We request that our future Third Party Administrator’s staffing structure includes 2 fully dedicated Claims Supervisors, 4 fully dedicated Senior Claims Examiners, 1 fully dedicated Future Medical Claims Examiner, and 2 fully dedicated Assistant Claims Examiners, however the chosen TPA will have some flexibility to propose staffing. The County reserves the option to adjust staffing needs after the first 6 months, and then on an annual basis going forward.

The County uses Origami Risk Management Information System, which is managed by a third-party vendor, and claims information is imported and exported through the current TPA’s workers’ compensation information system. The County also uses third-party vendors contracted through the current TPA for Bill Review, Utilization Review, Nurse Case Management and Investigation. The County reserves the right to approve all third-party vendors contracted through the chosen TPA.

Timeline

RFP Released:

June 1, 2026

Deadline for Questions, Comments and Contract Exceptions:

June 12, 2026, 5:00pm

Proposal Due Date and Time:

July 10, 2026, 5:00pm

Interviews (tentative):

July 24, 2026

Anticipated Contract Award Date:

August 7, 2026

Commodity Codes

• NAICS 524292Third Party Administration of Insurance and Pension Funds
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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