Project Information

Bid Title

RFQ - Safety Valve Certification Service

Issuing Agency

Tennessee Tech University

Location

Tennessee

Published Date

May 12, 2026

Closing Date

Jun 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Due Date	Description	Purchasing Contact
6/4/2026	RFQ - Safety Valve Certification Service	Tina Girdley

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REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition: Safety Valve Test & Certification Services

Deliver Completed Bid to:

Tennessee Tech University

Purchasing and Contracts

POB 5144; 1 William L Jones Dr.

Derryberry Hall, Suite 301

Cookeville, TN 38505-0001

Fax: 931-372-3727

Date: May 12, 2026

RFQ Coordinator: Tina Girdley

Phone: 931-372-6350

Email: tgirdley@tntech.edu

Bids must be received in the Purchasing and Contracts Office by 3:00 p.m. Central Time on June 4, 2026. Bids may be

mailed, faxed, or electronically submitted via email to the RFQ Coordinator, as noted above.

Bid is subject to the RFQ – Standard Terms and Conditions. By submitting a bid, bidder certifies its agreement to these

terms and conditions, which cannot be waived.

Special Bid Instructions:

1. Indicate any cash/time discounts offered: ________________________________________________________________________

2. To do business with TTU register as a supplier/contractor: https://www.tntech.edu/purchasing/howto.php

3. Bidders who would like to become a registered Diversity Business Enterprise can visit the following link for more information:

https://www.tntech.edu/purchasing/howto.php

4. To view a bid tabulation after intent to award, please visit this link: https://www.tntech.edu/purchasing/bidawards.php. Results are

listed according to fiscal year then by date of bid opening.

THIS IS NOT AN ORDER

REQUEST FOR QUOTATION

Tennessee Tech University is seeking bids from a qualified company to provide safety valve certification

services per the specifications outlined herein for a five-year contract period.

Prices submitted by Contractor are to remain firm for a one (1) year period. Contractor may request a

price increase, thereafter, to the extent such increase has been experienced by Contractor and can be

substantiated in writing. Tennessee Tech may accept requested price increase or choose to rebid, at its

sole discretion.

The use of the name of a manufacturer and/or model is meant to establish performance standards and

does not restrict Bidder to that manufacturer. Equivalent products from other manufacturers will be

considered.

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition: Safety Valve Test & Certification Services

Services include testing, repair, and certification of boiler safety relief valves. Existing valves are

manufactured by Kunkle and Consolidated. Tennessee Tech shall remove these valves for certification

on the following schedule (approximate):

April

Boiler #2

August

Boiler #3

February Boiler #4

The Contractor shall:

1) Provide transportation costs to and from the University to the test facility.

2) All workmanship shall be covered under warranty for one (1) year.

3) Submit a written test and certification report for each valve. Repair shall be certified in

accordance with the ASME Pressure Vessel Code with a “VR” stamp applied.

4) Quote a cost to recertify the following valves if no repairs are needed. Recertify is to include the

following:

a) Disassembly

b) Checking parts for critical dimensions and tolerances as recommended by the

manufacturer

c) Cleaning all surfaces

d) Reassembly of the valve

e) Testing, setting the valve, and Certification

Please bid the following:

Page 2 of 6

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition: Safety Valve Test & Certification Services

ITEM

NUMBER

1

2

3

4

5

6

7

8

9

BOILER

Boiler #2

Boiler #2

Boiler #2

Boiler #3

Boiler #3

Boiler #3

Boiler #4

Boiler #4

Boiler #4

SIZE

2½x4

2½x4

2½x4

2½x4

3x4

3x4

3x4

3x4

4x6

SET

CAPACITY Test and Certification

PRESSURE (LBS/HR)

Price

145

23,277 $____________

148

23,716 $____________

150

24,008 $____________

155

19,141 $____________

165

25,826 $____________

165

25,826 $____________

155

21,065 $____________

160

21,795 $____________

165

34,268 $____________

5) Any necessary repairs shall be performed only upon the acceptance of a written quote by the

University prior to performing the repair. If repairs are necessary, materials would be provided

by the Contractor at cost plus fifteen percent (15%). Cost is defined as Contractor’s invoiced

cost before tax. All invoices submitted for reimbursement must show purchase price of parts

and/or material. Reimbursement will not be made from quotes or estimates.

6) Additional repair services would be provided at the following labor rate (for purpose of the bid

analysis only, this will presume 8 hours for repairs):

$ ________________ per hour Labor Rate

Page 3 of 6

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition: Safety Valve Test & Certification Services

Site Inspection

An onsite pre-bid meeting has been scheduled for Wednesday, May 27, 2026 / 10:00 a.m. at 220 West

10th Street, Cookeville, Tennessee 38505. During this meeting prospective bidders can survey jobsite

and are allowed to ask questions. This meeting is not mandatory but strongly suggested for all

interested bidders.

RFQ Communications

All communication regarding this RFQ must be submitted by email only to the RFQ Coordinator listed

above, who is Tennessee Tech’s only official point of contact for this RFQ. Unauthorized contact with any

other Tennessee Tech employees or officials regarding this RFQ may result in disqualification from the

procurement process.

Materials Mark Up

Materials and supplies shall be invoiced at cost plus fifteen percent (15%). Cost is defined as Contractor’s

invoiced cost before tax. Any Contractor invoices requesting reimbursement must be accompanied by an invoice

showing purchase price of parts or material. Reimbursements will not be made from quotes or estimates.

Bid prices are to include all necessary shipping/handling charges to make delivery F.O.B. Cookeville, TN 38505.

Rental Reimbursement

Rental charges on necessary machinery and equipment, not customarily provided by contractors, shall be a

reimbursable cost. Cost is defined as invoiced amount from rental agency; no markups are authorized for rental

equipment. Tennessee Tech’s reimbursement to Contractor for rental equipment is contingent upon Tennessee

Tech’s written pre-approval of all such rental equipment for which reimbursement is requested. Rental charges

will not be allowed on any tools or equipment owned by Contractor or for any tools or equipment typically

owned/provided by a licensed contractor performing trades covered by this Contract. Reimbursements will not be

made from quotes or estimates and will not be made until satisfactory completion of work for which rental

equipment was used. Any Contractor invoices requesting reimbursement must be accompanied by all of the

following:

1) rental invoice showing payment amount and dates of use; and

2) Tennessee Tech’s written pre-approval.

Travel Compensation

Page 4 of 6

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition: Safety Valve Test & Certification Services

The hourly labor rates shall include all costs associated with providing the services outlined herein to Tennessee

Tech including, but not limited to, travel, meals, lodging, tools, overhead, and equipment, unless explicitly

provided for otherwise herein.

Labor rate charges shall begin at the time Contractor signs in to the job site. Travel time to and from job site is at

Contractor’s expense, unless otherwise provided for herein. EXCEPTION: When work is done at the Craft Center

(off Hwy 56 at Hurricane Bridge near Smithville, TN) or the Oakley Farm near Livingston, TN, Tennessee Tech

agrees to allow the Contractor to charge one (1) hour extra labor per day per person, in accordance with each

person’s labor classification, in order to cover expenses incurred as a result of travel time to the Craft Center

and/or Oakley Farm.

Contractor Check In

The Contractor must contact designated TTU Point of Contact (POC) each day to discuss work status and

staffing levels. Additionally, coordinate with TTU POC in advance when performing any work to be

before/outside of regular business hours.

Note: For the purpose of the Contract, normal business hours are defined as 7:00 am to 4:00 pm, Monday through Friday.

Invoicing

Invoices may be emailed to invoices-noreply@tntech.edu or mailed to the Tennessee Tech Business Office,

Campus Box 5037, Cookeville, TN 38505 and must include the following:

1. List of parts with individual contract price.

2. Discount for any parts not specifically listed in RFQ.

3. Contract Number.

Termination for Convenience

Tennessee Tech may terminate this Contract without cause for any reason by providing the Contractor at least

thirty (30) days written notice before the effective termination date. The Contractor shall be entitled to receive

compensation for satisfactory, authorized services completed as of the termination date, but in no event shall

Tennessee Tech be liable to the Contractor for compensation for any service which has not been rendered.

Illegal Immigrants

Successful Bidder attests that the Bidder will not knowingly utilize the services of illegal immigrants in the

performance of the Contract and will not knowingly utilize the services of any subcontractor who will utilize the

services of illegal immigrants in the performance of the Contract.

Page 5 of 6

Commodity Codes

• NAICS 332911Industrial Valve Manufacturing
• NAICS 541690Other Scientific and Technical Consulting Services

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