Project Information

Bid Title

Bid 2025-26.08 VAPA- String Instruments

Issuing Agency

Hacienda La Puente School District

Location

California

Published Date

Feb 13, 2026

Closing Date

Mar 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid 2025-26.08 VAPA- String Instruments

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HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT

PURCHASNG DEPARTMENT

15959 E. Gale Ave.

City of Industry, CA 91745

VISUAL AND PERFORMING ARTS:

STRING INSTRUMENTS

BID NO. 2025-26.08

DATE DUE: March 4, 2026 at 3:00 p.m.

By: Joel Duarte

Director Purchasing & Warehouse

HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT PURCHASING

DEPARTMENT

15959 E. GALE AVENUE • CITY OF INDUSTRY, CA 91745

BID: 2025-26.08

TITLE: VISUAL AND PERFORMING ARTS: STRING INSTRUMENTS

HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT

NOTICE TO VENDORS CALLING FOR BIDS

BID # 2025-26.08

VISUAL AND PERFORMING ARTS: STRING INSTRUMENTS

NOTICE IS HEREBY GIVEN that the Hacienda La Puente Unified School District (HLPUSD) of Los Angeles

County, State of California, acting by and through its Governing Board, hereafter referred to as the “District” will

receive up to, but not later than 3:00 p.m. on March 4, 2026, sealed bids for the award of a contract/purchase

order for the purchase of String Instruments for the District’s Visual & Performing Arts Department.

Bids must be received into the District Purchasing office by the time and date indicated above:

Purchasing Department

Hacienda La Puente Unified School District

15959 E. Gale Ave.

City of Industry, CA 91745

Bids will be opened and publicly read aloud at the above stated time in the office of the Director of Purchasing.

Each bid must conform and be responsive to the bid documents, all bids shall be made on the bid form furnished

by the District. Vendors shall not substitute bid forms for this project. Bid documents can be found on the District

website at: https://www.hlpschools.org/purchasing

Each bid shall be accompanied by the security referred to in the Contract Documents, consisting of a certified

or cashier’s check, or a Bid Bond. All bonds must be payable to the Hacienda La Puente Unified School District.

District reserves the right to reject or accept any and all bids, waive any irregularities or informalities in the bids

or in the bidding process.

In the interest of public health, the Hacienda La Puente Unified School District Board of Education mandates a

tobacco-free environment and requires that all people refrain from smoking or using any tobacco products on

School District property.

No bidders may withdraw their bid for a period of 90 days after the date set for the opening of bids.

BY ORDER OF THE BOARD OF EDUCATION

Joel Duarte

Director Purchasing and Warehouse

Hacienda La Puente Unified School District.

Publish: February 13 & 19, 2026

(626) 933-3930

PURCHASING DEPARTMENT

Direct all inquiries regarding this bid to:

Director of Purchasing and Warehouse

BID #:

2025-26.

Bid Opening: March 4, 2026

Time:

3:00 p.m.

HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT

15959 EAST GALE AVENUE

Page 2 of 20

BID: 2025-26.08

TITLE: VISUAL AND PERFORMING ARTS: STRING INSTRUMENTS

CITY OF INDUSTRY, CA. 91745

INTRODUCTION

The Hacienda La Puente Unified School District is comprised of 28 schools spread out over 11.5 square miles

in the cities of Industry and La Puente, and the unincorporated Los Angeles County areas of Hacienda Heights

and Valinda. Our kindergarten through 12th grade enrollment is approximately 16,000 students spread out

between seventeen K-5 elementary schools, six K-8 schools, four middle schools, four comprehensive high

schools, one alternative high school, an orthopedic unit for the physically handicapped, and an extensive child

development and adult education program. The District also operates a robust Adult Education department

that has an enrollment of approximately 14,000 students. The district also maintains an Administration Center,

an Instructional Services Center, a Multilingual Assessment Center, a Professional Library, and a Curriculum

Lab.

HLPUSD Visual and Performing Arts Department is seeking to purchase violins, violas, cellos, and double

bass districtwide.

Page 3 of 20

BID: 2025-26.08

TITLE: VISUAL AND PERFORMING ARTS: STRING INSTRUMENTS

INSTRUCTIONS TO BIDDERS

1. The Board of Education of the Hacienda La Puente Unified School District will receive bids up to March

4, 2026, 3:00 p.m. Bids must be received in the Purchasing office at 15959 E. Gale Avenue, City of

Industry, CA 91745. The District office is on an expansive site, Bidders’ hand-delivering bids should allow

ample time to locate the Purchasing office. Bids received late are considered nonresponsive and will be

returned to the Bidder unopened. Bids will be opened and publicly read aloud immediately following the

time and date bids are due.

2. Bids must be enclosed in a sealed envelope, the outside of the envelope should be labeled with; the name

of the Bidder, their address, the bid number and the bid name.

3. Bids must be signed by the person or persons legally authorized to bind the Bidder to a contract for the

execution of the work or sale of goods.

4. Bidders who choose to bid an instrument make/model not specified must participate in the District’s

product evaluation and have the instrument deemed an “equal” by the District. The evaluation will be held

on . See the PRODUCT EVALUATION section of this Bid for more information. Instruments that are not

approved will not be considered for award.

5. All questions or Requests for Information (RFI) regarding this bid must be submitted in writing no later

than Friday, February 27, 2026, 10:00 a.m. via email to jduarte@hlpsud.org and moreyna@hlpusd.org.

Questions received after this deadline or in a different manner will not be answered. Please title the

Subject of the email: “Bid 2025-26.08 VAPA – String Instruments”.

6. Any addenda issued shall be posted on the District website at: https://www.hlpschools.org/purchasing. It

is the responsibility of the Bidder to check for issued addenda. Failure to acknowledge any addenda in

the bid response may result in the bid being rejected as non-responsive.

7. District shall be allowed ninety (90) days from bid opening to award the Bid. If additional time is needed

the District can request in writing that the Bidder keep their Bid open. If the Bidder declines to keep their

Bid open beyond the ninety (90) days the district may elect to go to the next lowest responsive Bidder or

reject all bids.

8. Bidders may only withdraw their bid prior to the Bid Opening. The withdrawal request must be in writing

and emailed to Joel Duarte, Director of Purchasing & Warehouse, jduarte@hlpsud.org.

9. Delivery of instruments shall not to exceed twenty (20) calendar days after the purchase order is issued

and the District has submitted any required paperwork to the awarded Bidder.

10. Bids shall be made on the blank forms included in the bid documents. Bids shall give the prices proposed

in numerical figures, shall give all other information requested herein. All pricing on the bid form must be

written in ink. Any and all corrections to the pricing listed on the bid form must be crossed out in ink and

initialed. The corrected pricing must be legibly written directly next to the deleted pricing. Any bid that

contains omissions or improper erasures or irregularities may be rejected. Each Bid must comply with the

specifications, the Bidder must complete the required pages for each Bid.

11. Where a specified make, brand or catalog number is to be used as part of the specifications, an “or equal”

bid will be acceptable. If bidding a substitute item, additional option/configuration, include manufacturer

brochures, specifications and documentation. It is the sole discretion of the District to determine if a

substitute product is “equal”, see Section 4 of these instructions for more information.

Page 4 of 20

BID: 2025-26.08

TITLE: VISUAL AND PERFORMING ARTS: STRING INSTRUMENTS

12. Bid award will be made to the lowest responsible and responsive Bidder. The low Bidder will be determined

by the lowest responsible bid that complies with all the requirements prescribed in the bid/contract

documents, as well as specification documents.

13. Bids not conforming to these conditions may be considered nonresponsive and voided at the sole

discretion of the District. Failure to completely execute and submit the required documents before the date

and time set for the bid opening, may render a bid non-responsive.

14. When pages are deleted prior to return, Bidder should so state. District assumes no responsibility for non-

arrival of individual pages. It is the sole responsibility of the Bidder to ensure that their bid is complete,

accurate and conforms to the requirements of this solicitation.

15. PRICE BID TO BE F.O.B. DISTRICT LOCATION. All warranty information should be included with the

instruments upon delivery.

16. Payment shall be paid upon thirty (30) calendar days after the District approves the invoice. The invoice

shall itemize all the costs and not include any additional items not included in the bid submission. All

amounts shall match those included in the bid submission.

17. Bidder is responsible for clear and proper identification of each item bid.

18. All materials or services supplied by the Vendor will conform to the applicable requirements of the

California Education Code, and all State, Federal or Local Laws.

19. When any Bidder fails to deliver any article within the time limits specified above, or delivers any article

which does not conform to specifications, the District may at its option, annul and set aside the Purchase

Order or Contract entered into with said Bidder, either in the whole or part, and make and enter into a new

contract in such manner as seems to the Board of Education to be the best advantage of the School

District for furnishing such articles or article so agreed to be furnished. Any additional cost or expense

incurred by said District in making of such purchase, and any additional cost of supplying any article or

articles by reason of the failure of the Bidder, as stated above, shall be the liability against such Bidder

and his sureties.

20. If there is reason to believe that collusion exists among the Bidders, the Hacienda La Puente Unified

School District may refuse to consider bids from participants in such collusion.

21. Submission of a bid will be considered as acceptance of these conditions. The Board of Education is not

responsible for errors in unit price or extensions.

22. The Board of Education reserves the right to reject any or all bids; or any portion thereof, including reducing

the number of items purchased, and to use its discretion as to quality and fitness of the article bid upon,

and equality of items bid.

23. The Bidders prices shall be valid for one year commencing on the date the Bid is awarded. The District

can elect to extend the Bid for two (2) additional one-year terms. In the event that the District extends the

Bid term, the Bidder shall have the option to increase the per unit prices by an amount not to exceed 5%

greater than the previous year. The Bidder shall make the request in writing to the District.

Page 5 of 20

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