Project Information

Bid Title

IFB 070226GJ-TRANSIT VEHICLE FLEET-MOTOR OIL

Issuing Agency

Memphis Area Transit Authority (MATA)

Location

Tennessee

Published Date

Jun 3, 2026

Closing Date

Jul 2, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

IFB 070226GJ-TRANSIT VEHICLE FLEET-MOTOR OIL

Attachment Preview

INVITATION FOR BID

SUBJECT:

DATE:

INVITATION NO.:

PROPOSAL DUE:

TRANSIT VEHICLE FLEET – MOTOR OIL

JUNE 3, 2026

070226GJ

JULY 2, 2026

TIME:

11:00 A.M. C.S.T.

The Memphis Area Transit Authority invites proposals for supplies and/or services set forth above

in accordance with the specifications enclosed ````.

Proposals MUST be received at MATA by the date and time set forth above.

QUESTIONS AND INQUIRIES: No interpretation of the meaning of the specifications or other

documents will be made to any Bidder orally. Questions shall be submitted in writing to the Point of

Contact (listed below). To be given consideration, the questions must be received NO LATER THAN

June 15, 2026 @ 11:00 AM CST. Questions that are deemed to be substantive in nature will be

responded to in the form of an addendum and posted on MATA’s website by E.O.D. C.S.T. on June

17, 2026, website: MATATransit.com. Please do not submit questions in PDF format.

IFB TIMELINE:

IFB Posted:

Pre-Bid Meeting:

Questions Due:

Q&A Posted:

Bid Due Date/Time:

June 3, 2026

N/A

June 15, 2026 @ 11:00 AM CST

June 17, 2026, EOD - CST

July 2, 2026 @ 11:00 AM CST

POINT OF CONTACT:

Gwen Johnson

Gjohnson@matatransit.com

Sincerely,

Gwendolyn Johnson

Gwen Johnson

Procurement and Inventory Controls Sr. Manager

Memphis Area Transit Authority ● 1370 Levee Rd. ● Memphis, TN 38108-1011 ● (901) 722-7100

WWW.MATATRANSIT.COM

TABLE OF CONTENTS

COMMON PROBLEMS WITH BID SUBMITTALS

LEGAL NOTICE TO BIDDERS

SECTION A INSTRUCTIONS TO BIDDERS

1.0 GENERAL

2.0. BID REQUIREMENTS

3.0 BID FORMAT

4.0 BID PROCEDURES

5.0 BID EVALUATION AND CONTRACT AWARD

6.0 PROTESTS

SECTION B SCOPE OF SERVICES

SECTION C REQUIRED FORMS AND CERTIFICATIONS

ADDENDA ACKNOWLEDGEMENT FORM

AFFIDAVIT OF NON-COLLUSION

BUY AMERICA CERTIFICATE (For Contracts of $150,000 or greater)

FEDERAL TAX LIABILITY AND RECENT FELONY CONVICTION

CERTIFICATION OF PRIMARY PARTICIPANT (prime Contractor) REGARDING

DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS

CERTIFICATION OF LOWER-TIER PARTICIPANTS (subcontractors) DEBARMENT,

SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION

CERTIFICATION OF RESTRICTIONS ON LOBBYING (For Contracts of $100,000 or greater)

NATIONAL DEFENSE AUTHORIZATION ACT TELECOMMUNICATIONS

NO RESPONSE

BID FORM

ATTACHMENT 1 GENERAL CONTRACT PROVISIONS

FTA CLAUSES

TENNESSEE STATE CONTRACT CLAUSES

APPENDIX

BUSINESS QUESTIONNAIRE

SAMPLE CONTRACT CHANGE ORDER

BID LABEL TO ATTACH TO THE FRONT OF THE BID ENVELOPE

COMMON PROBLEMS WITH BID SUBMITTALS

▪ Missing or unsigned copies of certain forms and certifications. The following must be included in

the Bid:

▪ Addenda Acknowledgment Form

▪ Affidavit of Non-Collusion

▪ Buy America Certificate

▪ Federal Tax Liability and Recent Felony Conviction

▪ Certification of Primary Participation Regarding Debarment, Suspension, and

other Responsibility Matters

▪ Certification of Lower-Tier Participants Regarding Debarment, Suspension,

Ineligibility and Voluntary Exclusion

▪ Certification of Restrictions on Lobbying

▪ National Defense Authorization Act Telecommunication

▪ Explanation of "No Response"

▪ Bid Form

▪ Incomplete or outdated information on client references and/or insufficient number of references

provided.

▪ Failure to include adequate documentation about the role of subcontractors in the project.

▪ Submittal of too few copies. The IFB specifies the number of originals and number of copies of the

Bid to be provided.

▪ Failure to properly label Bid package with Bid/Proposal label.

▪ Bid received late. All Bids must be in MATA's possession by the deadline shown in the Bid. All Bids

received after the deadline will be returned unopened. If delivered by hand, the Bid package must

be deposited as specified in Section A, 1.4.

MEMPHIS AREA TRANSIT AUTHORITY

LEGAL NOTICE TO BIDDERS

Bids will be received by the Memphis Area Transit Authority (MATA) at its Purchasing offices,

1330 Levee Road, Memphis, TN 38108, until 11:00 a.m. local time, on July 2, 2026, and opened

and read aloud at that time for furnishing the following:

IFB #070226GJ - TRANSIT VEHICLE FLEET – MOTOR OIL

Bidders must submit their bid with the enclosed label attached to the envelope.

MATA hereby notifies all Bidders that in regard to any contract entered into pursuant to this

advertisement, minority business enterprises will be afforded full opportunity to submit bids in response

to this advertisement and will not be discriminated against on the grounds of race, color, sex, religion,

political affiliation or national origin in consideration of an award.

Any name appearing on the Comptroller General’s list of ineligible contractors is not an eligible bidder.

The contractor will be required to comply with all applicable Equal Employment Laws and Regulations.

Further information and bid requirements may be obtained by contacting Gwen Johnson,

Procurement and Inventory Controls Sr. Manager, via email: Gjohnson@matatransit.com.

Award of the contract will be made on the basis of the Lowest Responsive and Responsible bidder as

selected by the Authority, provided it is in their best interest to do so.

MATA reserves the right to reject any and all bids, and to waive any informality in biding.

Anticipated Term of Contract:

July 6, 2026 – July 5, 2027 (one year)

Rodrick Holmes

Trustee

SECTION A

INSTRUCTIONS TO BIDDERS

Commodity Codes

• NAICS 811111General Automotive Repair

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