Project Information

Bid Title

The Provision of Engineering Transcript Evaluations for the Tennessee Board of Architectural and Engineering Examiners

Issuing Agency

State Government of Tennessee

Location

Tennessee

Published Date

May 20, 2026

Closing Date

Jun 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

Informal Solicitation 33501-267201

Original Source

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Bid Documents

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Project Description

Informal Solicitation 33501-267201

05/19/2026 06/12/2026

The Provision of Engineering Transcript Evaluations for the Tennessee Board of Architectural and Engineering Examiners

Attachment Preview

Informal Solicitation # 33501-267201

Informal Solicitation # 33501-267201

For the provision of engineering transcript evaluations for

the Tennessee Board of Architectural and Engineering

Examiners

Response Due Date: June 12, 2026, at 2:00 p.m. Central Time

1

Informal Solicitation # 33501-267201

Procurement Purpose

The State of Tennessee, Department of Commerce and Insurance, Board of

Architectural and Engineering Examiners (hereinafter referred to as the “Board”), has

issued this Informal Solicitation with the intent to award one (1) contract for the provision

of engineering transcript evaluation services.

The purpose of this procurement is to secure professional services to evaluate

engineering academic transcripts and provide written evaluation reports to the Board.

For purposes of this Informal Solicitation, a “Respondent” is defined as any individual or

legal entity that submits a response.

The estimated maximum liability for the resulting five-year contract is anticipated to be

between $5,000.00. and $25,000.00.

Communications

Respondents must direct all communications concerning this Informal Solicitation to the

following person designated as the Solicitation Coordinator:

Chad Butler, Associate General Counsel

Department of Commerce and Insurance

Office of Legal Counsel

Davy Crockett Tower, 12th Floor

500 James Robertson Parkway

Nashville, TN 37243

(615) 253-4790

ci.procurement@tn.gov

2

Informal Solicitation # 33501-267201

Informal Solicitation Schedule of Events

Event

Event Description

1.

Informal Solicitation Released

Time (Central

Time Zone)

Date (all dates are

State business

days)

May 19, 2026

2.

Written “Questions & Comments”

Deadline

2:00 p.m. May 26, 2026

3.

State Response to Written “Questions &

Comments”

June 2, 2026

4.

Informal Solicitation Response Deadline

2:00 p.m. June 12, 2026

5.

State Completion of Technical Response

Evaluations

June 23, 2026

6.

Notice of Intent to Award

June 24, 2026

7.

Start of Open File Period

8:00 a.m. June 25, 2026

8.

End of Open File Period

4:30 p.m.

July 2, 2026

9.

State Sends Contract to Contractor for

Signature

July 6, 2026

10. Contractor Signature Deadline

July 10, 2026

11. Proposed Contract Start Date

January 1, 2027

3

Informal Solicitation # 33501-267201

Informal Solicitation Response Procedures

Responses to this Informal Solicitation must be completed and submitted via email to

Chad Butler at ci.procurement@tn.gov by June 12, 2026, at 2:00 p.m. Central Time.

Paper copies of a response will not be accepted.

Steps to submitting a response:

1. Address all Informal Solicitation components in sequential order (i.e., Technical

Response and Evaluation Guide, Request for Quotes).

2. Clearly label the response to the Technical Response and Evaluation Guide, as

follows: “Informal Solicitation #33501-267201 – Technical Response and

Evaluation Guide”.

3. Clearly label the response to the Request for Quotes, as follows: “Informal

Solicitation #33501-267201 – Request for Quotes”.

4. Submit the entire Informal Solicitation response in one (1) PDF labeled:

“[Respondent Legal Entity Name] Informal Solicitation #33501-267201”.

5. Email the PDF to the Solicitation Coordinator by the response deadline.

Informal Solicitation Response Components

The Respondent must address all Informal Solicitation components and provide, in

sequence, the required information and documentation. The Informal Solicitation

components include: the Technical Response and Evaluation Guide (Attachment A) and

the Request for Quotes (Attachment B). The Solicitation Coordinator will review the

response to determine if the Respondent has fully responded to all Informal Solicitation

components and requirements.

Informal Solicitation Response Evaluation

The evaluation process is designed to award the contract resulting from this Informal

Solicitation not necessarily to the Respondent offering the lowest cost, but rather to the

Respondent that offers the best combination of attributes based upon the evaluation

criteria that is deemed by the State to be responsive and responsible. (“Responsive

Respondent” is defined as a Respondent that has submitted a response that conforms

in all material respects to the Informal Solicitation. “Responsible Respondent” is defined

as a Respondent that has the capacity in all respects to perform fully the contract

requirements, and the integrity and reliability which will assure good faith performance.)

A review committee consisting of three (3) State employees will independently evaluate

Informal Solicitation responses that are complete and meet all minimum requirements.

The Solicitation Coordinator will review Section A.1. to confirm that all Mandatory

4

Informal Solicitation # 33501-267201

Requirement Items are properly addressed. The committee will then independently

score Sections A.2. and A.3. of the Technical Response and Evaluation Guide

(Attachment A). This guide includes three (3) sections:

• Section A.1.: Mandatory Requirement Items

• Section A.2.: General Qualifications and Experience Items

• Section A.3.: Technical Qualifications, Experience, and Approach Items

Each section is evaluated according to the scoring rubric provided below.

Evaluation Category

Mandatory Requirement Items (refer to

Informal Solicitation Attachment A.1.)

General Qualifications and Experience

Items (refer to Informal Solicitation

Attachment A.2.)

Technical Qualifications, Experience,

and Approach Items (refer to Informal

Solicitation Attachment A.3.)

Maximum Points Possible

Pass/Fail

30

70

The three (3) reviewers’ scores will be averaged to determine the Respondent’s final,

overall score. The reviewers will then independently evaluate the Respondent’s overall

score in conjunction with the Respondent’s response to the Request for Quotes

(Attachment B). The Respondents deemed by the State to be responsive and

responsible with the highest average scores and lowest quotes for service will be

awarded the contract attached hereto as Attachment C.

This Informal Solicitation by the State does not create rights, interests, or claims of

entitlement in any Respondent. The State reserves the right to reject any response. All

contract award decisions are final. All contracts are subject to the availability of funds

and approval by State offices.

All materials submitted in response to this Solicitation become the property of the State

of Tennessee. Selection for award does not affect this right. After evaluations are

complete, all submitted materials will be open for review by the public. By submitting a

response, a Respondent acknowledges and accepts that all submitted contents and

documents will be open for review by the public.

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Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541330Engineering Services

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