Project Information

Bid Title

26500010 RFP Hauling and Applying Biosolids for the Wastewater Treatment Facility

Issuing Agency

Christiansburg town

Location

Virginia

Published Date

Dec 18, 2025

Closing Date

Jan 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

26500010 RFP

Original Source

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Bid Documents

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Project Description

Bid Number:	26500010 RFP
Bid Title:	26500010 RFP Hauling and Applying Biosolids for the Wastewater Treatment Facility
Category:	Bid / RFP Opportunities
Status:	Open

Description: Town of Christiansburg Purchasing Office 100 East Main Street Christiansburg, VA 24073 December 18, 2025 RFP # 26500010 Hauling and Applying Biosolids for the Wastewater Treatment Facility The Town of Christiansburg, Virginia invites qualified firms to provide proposals for the hauling and application of biosolids generated by the Town’s Wastewater Treatment Facility to the disposal and/or application sites.  The Contractor also will maintain records and generate the required reports as well as comply with ordinances, laws and regulations of Federal, Local (the Town and Montgomery County, VA) and State agencies. The purpose of this solicitation is to establish a contract or contracts for cost effective and environmentally sound hauling and beneficial use and/or disposal of Class B anaerobically digested biosolids for the Town’s Wastewater Treatment Facility. All Proposals shall be submitted to the Town’s Procurement Officer by 3:00 PM EST on Tuesday, January 13, 2026. The complete proposal can be viewed through the link below, in the Purchasing Office, or at www.christiansburg.org /bids . Publication Date/Time: 12/18/2025 4:00 AM Closing Date/Time: 1/13/2026 3:00 PM Pre-bid Meeting: No pre-proposal meeting Contact Person: Tara Vance Procurement Officer tvance@christiansburg.org 540-585-7605 Business Hours: M-F, 8:00 a.m. – 5:00 p.m. Related Documents: 26500010 RFP Hauling and Applying Biosolids

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TOWN OF CHRISTIANSBURG

PURCHASING OFFICE

100 EAST MAIN STRET

CHRISTIANSBURG, VA 24073

PH: 540-585-7605

FAX: 540-382-3762

REQUEST FOR PROPOSAL (RFP)

RFP Number: 26500010

Hauling and Applying Biosolids for the Wastewater Treatment Facility (WWTF)

December 18, 2025

The Town of Christiansburg does not discriminate against faith-based organizations in

accordance with the Code of Virginia, § 2.2-4343.1 or against any bidder or offeror because of

race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state

law relating to discrimination in employment.

TABLE OF CONTENTS

SECTION I: INSTRUCTIONS TO OFFERORS

SECTION II: BACKGROUND AND PURPOSE

SECTION III: SCOPE OF SERVICES

SECTION IV: CONTRACT TERMS

SECTION V: BIOSOLIDS LOADING PROCEDURES

SECTION VI: FORMS

SECTION VII: PROPOSAL PREPARATION AND SUBMISSION REQUIREMENTS

SECTION VIII: EVALUATION AND AWARD OF PURCHASE ORDER

SECTION IX: RESERVATION OF RIGHTS

SECTION X: CONTRACT ADMINISTRATION

SECTION XI: PAYMENT PROCEDURES

SECTION XII: TERMS AND CONDITIONS

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SECTION I INSTRUCTIONS TO OFFERORS

A. The Town of Christiansburg (Town) is soliciting sealed proposals for the goods and/or services

specified herein and in accordance with all sections of this Request for Proposal (RFP).

B. All Proposals shall be submitted to the Town’s Procurement Officer by 3:00 PM EST on Tuesday,

January 13, 2026.

C. Each Offeror is responsible to confirm that his or her unsealed proposal was received by the Town

prior to the time and date stated above. Proposals received after the deadline will not be accepted.

Electronic or mailed hardcopy submittals are accepted for this RFP, with the entire submittal being in

a single cohesive PDF file. Submittals shall be prepared simply and economically, providing a

straightforward, concise description of the firm’s capabilities to satisfy the requirements of the RFP.

Emphasis should be on completeness and clarity of content. Elaborate brochures and other

representations beyond that sufficient to present a complete and effective proposal are neither

required nor desired. Please do not duplicate information furnished in the RFP in the submittal. All

text in the PDF file shall be searchable using Adobe Acrobat software except within illustrations and

scanned registration documents.

To submit a hardcopy proposal through courier service/mail, proposals should be addressed to Tara

Vance, Procurement Officer, Christiansburg Town Hall, 100 East Main Street, Christiansburg,

VA 24073. Mailed or hand delivered proposals should be submitted in an envelope clearly marked

“RFP 26500010 Hauling and Applying Biosolids for the Wastewater Treatment Facility”.

Offeror’s name should also be clearly marked on the outside of the envelope.

To submit an electronic proposal through eVA, refer to the online bidding instructions available at the

following link https://www.youtube.com/watch?v=KSxcAkOekW0. In order to submit an online bid

through eVA the Bidder should be a registered vendor in eVA. The Town is not responsible for

establishing vendors in eVA. Bidders are advised that the process of becoming an established vendor

in eVA may take several days. If the Bidder encounters any issues submitting an online bid through

eVA, the Bidder should contact eVA Customer Care for assistance. Note that eVA will not accept

files larger than 60 MB.

D. Questions will be received by Tara Vance, Procurement Officer, until Monday, January 5, 2026 at

5:00 PM, EST. Questions will be answered in the form of an Addendum to be posted no later than

Wednesday, January 7, 2026, at 5:00 PM, EST. Questions received less than eight (8) days prior to

the date for opening of proposals may not be answered.

E. Any revisions or corrections to the Request for Proposal will be in the form of an Addendum, which

will be posted to the Bids and RFPs section of the Town’s website at www.christiansburg.org/bids.

F. Address all inquiries and correspondence regarding this RFP to:

Tara Vance

Procurement Officer

Email: tvance@christiansburg.org

Phone: 540-585-7605

Fax: 540-382-3762

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SECTION II BACKGROUND AND PURPOSE

A. Background

The Wastewater Treatment Facility (WWTF) for the Town of Christiansburg (Town) produces

treated thickened biosolids. Activated sludge is placed into primary and secondary anaerobic

digesters on a daily basis. Then, sludge from the digesters is processed through a gravity belt

thickener, producing a thickened sludge of approximately 3-5% solids. For over thirty (30) years, the

Town has hired a Contractor to haul and apply the thickened biosolids on nearby agricultural tracts of

land (application sites), with the permission of landowners. The Contractor also will be responsible

for maintaining records and generating reports for Federal and State regulatory agencies. Total

volume of biosolids to be hauled and applied is estimated to be 300 dry metric tons or 1.3 to 3.0

million gallons per year. The Town cannot and will not guarantee a minimum or maximum quantity

of biosolids to be hauled and applied.

B. Purpose

This RFP is issued with the intent of hiring a Contractor to haul and apply biosolids generated by

the Town’s WWTF to the disposal and/or application sites and at the specified frequencies. The

Contractor also will maintain records and generate the required reports as well as comply with

ordinances, laws and regulations of Federal, Local (the Town and Montgomery County, VA) and

State agencies.

The purpose of this solicitation is to establish a contract or contracts for cost effective and

environmentally sound hauling and beneficial use and/or disposal of Class B anaerobically digested

biosolids for the Town’s WWTF.

The biosolids would be removed from the WWTF located at 2557 Crab Creek Road,

Christiansburg, VA 24073. The only approved destinations for hauling will be determined by the

Town.

The biosolids quantities, concentrations and values provided herein are estimates and not

guaranteed. These estimates are provided to give a general guideline for submission of proposals

and represent the best estimate of the Town based on projected biosolids production rates. During

the contract term, the Contractor will furnish all items described in their proposal. The Contractor

understands and agrees that this is a requirements contract, and the Town will have no obligations to

the Contractor if no work is required or requested by the Town. Any quantities which are included

in the solicitation are the current projections by the Town for the period of the contract. The

amounts are estimates, and the Contractor understands and agrees that the Town is under no

obligation to the Contractor to buy any amount as a result of having provided these estimates or

having any normal or otherwise measurable quantities in the past. The Contractor further

understands that the Town may require work in excess of the estimated annual contract amounts and

that such excess shall not give rise to any claim for compensation other than at the unit costs of the

contract.

SECTION III SCOPE OF SERVICES

The services that will be provided by the Contractor to the WWTF are described below.

A. Hauling biosolids or dewatered biosolids to approved application sites or to the landfill, as permitted

by the Town, and within two weeks of being notified by the Town. At least once per year, the

digesters may be emptied by the WWTF for inspection and or repairs. The Contractor may need to

empty a digester, in the event of emergency repairs, as determined by the WWTF. The Contractor

shall remain on site and available during such events, until dismissed by the WWTF.

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B. Applying biosolids to the application sites in accordance with State and Federal regulations, Town

guidance, local regulations and policies, and requirements and directions of the landowners. Biosolids

will be applied at agronomic rates or less on all application sites, as determined by the WWTF.

Loading, hauling and applying biosolids will be performed on-demand, up to 6 days per week, if

requested by the WWTF.

C. Developing and maintaining records as required by Federal, Local and State ordinances and

regulations. The WWTF shall provide the Contractor with the biosolids sampling and test results

applicable to the Contractor’s record-keeping and reporting requirements. The information provided

to the Contractor shall include, but not be limited to, the following:

1. Laboratory results for pollutants,

2. Pathogen reduction data, in accordance with the requirements of State and Federal regulations for

Class B biosolids,

3. Vector attraction reduction data, in accordance with the requirements of State and Federal

regulations.

D. Maintaining accurate records so invoices can be prepared that list the quantities hauled to each

application site, the acreage upon which biosolids are applied at each application site, the charge per

ton (or gallon) and the total charge.

E. Complying with all requirements of State, Federal and Local agencies.

SECTION IV CONTRACT TERMS

a. General Contract Terms and Conditions: Refer to the Town’s General Terms and Conditions and

Insurance Requirements in Section XII.

b. Contract Price: Offerors shall submit unit costs in their Cost Proposal for each Option described in the

Scope of Services for which they are submitting proposals. The unit costs shall include all costs,

overhead and profit to the Contractor in fulfillment of this contract and no other charges or fees shall

be billed to the Town unless outlined in this contract and/or approved in advance by the Town.

c. Contract Period: The Town intends to award the contract resulting from this RFP for an initial term of

three (3) years, with the possibility of two (2) one year renewal periods. Renewals are not automatic

and shall be documented and signed by both parties. The first twelve (12) months shall be at a firm

fixed unit cost, hereinafter referred to as the base unit cost, for each option in the Scope of Services.

Thereafter, on the anniversary date for the second and third year of the initial contract, as well as each

successive optional renewal periods, if the Town authorizes an extension of the contract, the base unit

cost shall be automatically adjusted by a price adjustment factor based on the increase or decrease in

the Consumer Price Index (CPI), not to exceed 2% each year. In all cases, the minimum unit price

will not decrease below the initial bid price. This price adjustment factor shall be allowed for each of

the Options described in the Scope of Services.

d. Consumer Price Index (CPI): For the purposes of this contract, the CPI is defined as the Consumer

Price Index for All Urban Consumers: Water and Sewer and Trash Collection Services in U.S. City

Average (CUSR0000SEHG), as published by the United States Department of Labor, Bureau of

Labor Statistics. The base CPI index shall be established at the time of execution of the contract and

shall be the last published index closest to the award date of the contract.

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Commodity Codes

• NAICS 221320Sewage Treatment Facilities
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 541620Environmental Consulting Services

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