Project Information

Bid Title

3D Scanner

Issuing Agency

State Government of Hawaii

Location

Hawaii

Published Date

May 23, 2026

Closing Date

Jun 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

Q26002998

Original Source

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Bid Documents

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Project Description

General Information

Line Items

Instructions

Q26002998 3D ScannerGeneral InformationSolicitation Number
Q26002998Status
ReleasedDepartmentAccounting and General ServicesDivisionArchivesIslands (where the work/delivery is to be performed)
OahuCategoryGoodsRelease Date 05/20/2026Offer Due Date & Time06/05/2026 02:00 PMDescriptionThe Hawaiʻi State Archives (HSA) is seeking to expand our digitization program to include audio-video media. In support of this initiative, HSA is looking to procure (subject to funds availability) the following equipment for our existing digitization systems. Please see the desired equipment and qualifications that is attached to this solicitation.Contact PersonYi, Ju SunEmail ju.sun.yi@hawaii.gov Phone808-586-0312General CommentsPlease include a copy of the current IRS W-9 Tax form to help ensure payment can be made to the awarded vendor.Procurement OfficerAdam JansenAttachments Description-Solicitation Artec Spider II.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Yi, Ju Sun.

Q26002998 3D ScannerLine Items

#

Title

Quantity

Unit of Measure

Commodity Code

1

Artec Spider II 3D scanner

1

EACH

423430, 333310, 449210, 333310

Code Table

Commodity Code	Description
423430	Scanners, computer, merchant wholesalers
333310	Digital cameras manufacturing
449210	Camera shops, photographic
333310	Photographic equipment manufacturing

GeneralQuantity1Unit of MeasureEACHTitleArtec Spider II 3D scannerDescriptionThe Hawaiʻi State Archives (HSA) is seeking to expand our digitization program to include audio-video media. In support of this initiative, HSA is looking to procure (subject to funds availability) equipment for our existing digitization systems. Please see the desired equipment and qualifications that is attached to this solicitation.Attachments

• Full Description-Solicitation Artec Spider II.pdf

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Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Yi, Ju Sun.

Q26002998 3D ScannerInstructions

• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
• IRS W-9 Tax Form: To help establish and expedite payment to the winning bid (awardee), if this is the first time you are conducting business with the Department of Accounting and General Services, a copy of the current W-9 tax form will be needed when a vendor is selected.
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.

Commodity Codes

• NAICS 334118Computer Terminal and Other Computer Peripheral Equipment Manufacturing

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