Project Information

Bid Title

RFI Consolidated Procurement Program (CPP) - 2025

Issuing Agency

Wayne State University

Location

Michigan

Published Date

Nov 24, 2025

Closing Date

Dec 16, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Release Date	Title	Mandatory Pre-Bid?	Pre-Bid Date	Contact	Due Date
11-24-2025	RFI Consolidated Procurement Program (CPP) - 2025 Full RFI Information Consolidated Procurement Program (CPP) - Link to Submit Bids	None	N / A	Miriam Dixon (313) 577-3733 miriam.dixon@wayne.edu	12-16-2025

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Division of Finance and Business Affairs

Request for Information

and Specifications for

Consolidated Procurement Program (CPP)

for Facility Operating Supplies

No part of this publication may be reproduced, transmitted, transcribed,

stored in a retrieval system, or translated into any language in any form

by any means without the written permission of Wayne State University

Wayne State University

Procurement & Strategic Sourcing

November 24, 2025

Division of Finance and Business Affairs

Procurement & Strategic Sourcing

5700 Cass Avenue, Suite 4200

Detroit, Michigan 48202

(313) 577-3734

November 24, 2025

Dear Vendors:

Wayne State University invites you to submit information on the Consolidated Procurement Program (CPP)

for facility operating supplies, for the University’s Facilities, Planning and Management (FP&M), per the

specifications and requirements contained in this Request for Information. Instructions to Vendors are as

follows:

• Responses are to be on this request for Information only. Additional documents may be submitted;

however, this form must be completed in full.

• Replies must be received in the WSU Procurement Office no later than 2:00 p.m. Eastern Standard

Time on December 15, 2025.

Documents may be obtained by vendors from the University Procurement website at http://go.wayne.edu/bids

beginning November 24, 2025. When visiting the website, click on the "Service" link in green. If you are

interested in participating in this process, you must submit your Information to the University Procurement &

Strategic Sourcing. Delivery of Proposals are by electronic submission. The link for submission will be posted

with the RFI details at http://go.wayne.edu/bids.

The electronic submission of information provided to the University should be limited to no more than one of

each of the following file types: One (1) Word Document and/or one (1) Excel Workbook and/or 1 PDF

document, with a total file size less than 20 megabytes.

We look forward to receiving your Information. Should you have any questions or concerns about this invitation,

please contact me at (313) 577-3733 or by email at miriam.dixon@wayne.edu.

Thank you for your interest in doing business with Wayne State University.

Sincerely,

Miriam Dixon

Associate Director of Procurement

Information for Vendors

The Calendar of Events is as follows:

Activity

Formal Release of RFI

Questions due to the Procurement &

Strategic Sourcing

Delivery of Proposals are by electronic

submission on December 15, 2025. The link

for bid submission will be posted with the bid

details at http://go.wayne.edu/bids.

Vendor Interviews

Responsibility

Procurement

Vendors

Vendors

Vendors

Date

November 24, 2025

December 5, 2025, no

later than 12:00 (noon)

December 15, 2025, by

2:00 p.m. (Detroit / EST)

December 22, 2025

Information Requested

Wayne State University, founded in 1868, is committed to preparing its students to excel in a fast-paced and

interconnected global society. It combines the academic excellence of a major research university with the

practical experiences of an institution whose history, location and diversity make it a microcosm of the world

students will enter when they graduate. The University holds the Highest Carnegie Foundation classification for

research activity. It has 13 colleges and schools and offers more than 350 academic programs including

bachelor’s, master’s and doctoral degrees; post-baccalaureate, graduate and specialist certificates; and three

professional programs (http://wayne.edu/about/).

Prior to the issuance of a formal Request for Proposal (RFP), the University is seeking information that will aid

us in defining our requirements. We want to better understand what is available and will best meet our needs.

Information submitted as a result of this RFI will also help determine which vendors to include in any subsequent

RFP.

Note: To be considered for the RFP process, you are strongly encouraged to respond to this RFI.

Overview

On behalf of our FP&M Department, the University is seeking information from qualified vendors regarding a

potential CPP for commonly used operational supplies, including but not limited to:

• HVAC components and air filters

• Janitorial and sanitation supplies (e.g., paper towels, toilet paper, hand soap)

• Maintenance, Repair, and Operations supplies

• Plumbing supplies (e.g., PVC/copper/black iron/galvanized piping and fittings to include

PVS/copper/black iron/galvanized/pro-press/mega-press, and valves of all varieties for all

aforementioned piping types)

• Electrical supplies (conduit, rigid and thin-wall, PVC, associated fittings for piping, wire, cable, boxes,

covers and accessories, devices and accessories, lighting including lamps, ballasts, and LED

components)

• Hardware (fasteners, all thread, and other parts and supplies for fabrication)

• Door Hardware (all inclusive)

• Chemicals for Water Treatment (both cooling and heating systems)

Our current annual spend on these items is estimated to be approximately $2 million.

The goal of this initiative is to streamline procurement, improve cost efficiency, standardize product categories,

and reduce administrative burden through vendor-managed supply programs.

FP&M currently procures a variety of materials and supplies through multiple vendors. We are exploring the

feasibility of consolidating these purchases under a single, comprehensive vendor-managed program to improve

pricing, availability, and reporting.

Key Vendor Partnership Expectations:

• Zero on-campus University-owned inventory — All inventory on site or off site is owned by vendor we

only pay for it as we use it.

• Off-site warehousing for select items (no storage on university property)

• Field-to-door delivery — technicians order parts in real-time; parts delivered directly to building / job site

• Obsolete inventory disposal with buy-back, trade-in, or recycling options

• 24/7 emergency response for after-hours part requests

• Vendor-managed satellite locations (e.g., district stock points)

• Dedicated support staff to manage all processes, reporting, and coordination

• Benchmarking site visits of others that have already completed this process, so we are not starting from

scratch

• Tool or Supply vending machines, where appropriate

Objectives

The objectives of the Consolidated Procurement Program include:

• Vendor-managed inventory (VMI) or just-in-time delivery of frequently used items

• Cost reduction through volume consolidation

• Standardization of products and brands

• Reduction in purchase order transactions and administrative time

• Enhanced reporting and data visibility (usage, spend, performance)

• Sustainability and waste reduction through efficient packaging and delivery options

• Obsolete inventory management with buy-back or disposal credits

It is anticipated that the contract(s) will be for a five-year period ending on December 31, 2030. Thereafter, the

UNIVERSITY may, at its option, extend the contract, on a year-to-year basis for up to three one-year periods,

through December 31, 2033.

Vendors are to provide information about operating supply consignment programs they currently have or will

develop on behalf of Wayne State. Information should include any current best practices for consignment

programs the University may want to take into consideration prior to developing a formal RFP. This may also

include information on how pricing is determined, and any projected savings to the University should it adopt an

operating supply consignment program.

If vendors have consignment specific agreements that would be used for any subsequent agreement, a copy of

such a contract should be included, but only as a sample.

Any expenses for developing and/or presenting submittals shall be the responsibility of the Vendor and shall not

be chargeable to the University. All supporting documentation and manuals submitted with this request will

become the property of the University unless otherwise requested by the Vendor, in writing, at the time of

submission, and agreed to, in writing, by the University.

Submittal Evaluation

Vendor responses will be reviewed by an evaluation team consisting of members of the University’s

Procurement Department and other University Units. Procurement & Strategic Sourcing may subsequently

request Vendors to attend an interview and/or make a presentation at a set time and date, to clarify information

provided in the submittal. A Request for Proposal (RFP) may be developed using the information provided by

the Vendors who chose to participate in this RFI.

This Request for Information (RFI) in no manner obligates the University to the eventual purchase of any

products or services described, implied, or which may be proposed.

Vendors must refrain from giving any reference to this program, whether in the form of press releases,

brochures, photographic coverage, or verbal announcements, without specific written approval from the

University.

Submittals are subject to public review. Vendors responding to this RFI are cautioned not to include any

proprietary information as part of their Submittal unless such proprietary information is carefully identified as

such in writing, and the University accepts, in writing, the information as proprietary.

Submittals are limited to 25 pages total, one sided, and eleven (11) point font. (This is inclusive of all required

documents and schedules and any optional material included at the discretion of the respondent, but tab sheets

and the cover pages do not count in the overall document count.)

Submittals with supporting documentation shall be submitted online. The link for RFI submission will be posted

at http://go.wayne.edu/bids beginning November 24, 2025. Remember, your submittal must be in the format

provided and be received in the Procurement & Strategic Sourcing by December 15, 2025, at 2:00 p.m.

Include any supplemental information that will illustrate your ability to provide additional services as proposed.

Late responses will not be accepted.

If you have any questions regarding this request, please contact Miriam Dixon by email at

miriam.dixon@wayne.edu.

Sincerely,

Miriam Dixon

Associate Director of Procurement

Attachment:

• Schedule A – (Not Applicable)

• Schedule B – (Not Applicable)

• Schedule C – (Not Applicable)

• Schedule D – Summary Questionnaire

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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