Project Information

Bid Title

25-B025R Fire Station 9 Roof Replacement

Issuing Agency

City of Charleston

Location

South Carolina

Published Date

Nov 5, 2025

Closing Date

Nov 26, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-B025R

Original Source

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Bid Documents

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Project Description

Bid Number:	25-B025R
Bid Title:	25-B025R Fire Station 9 Roof Replacement
Category:	Procurement Bids
Status:	Open

Description: There will be a Non-Mandatory Pre-Bid Meeting (Site Visit) at 9:30am on November 13, 2025, 1451 King Street Ext. Questions are due no later than 11:00am on November 14, 2025 to For security reasons, you must enable JavaScript to view this E-mail address. . Please see related documents for details. Publication Date/Time: 11/5/2025 11:00 AM Closing Date/Time: 11/26/2025 11:30 AM Pre-bid Meeting: 11/13/25 @ 9:30am Contact Person: Robin B. Robinson robinsonr@charleston-sc.gov 843-724-7314 Fee: N/A Business Hours: 8:00am - 5:00pm Fax Number: 843-724-7354 Plan Holders List: N/A Related Documents: 25-B025R Fire Station 9 Roof Replacement 25-B025R Fire Station 9 Roof Replacement Attachment A Drawings

Attachment Preview

The City of Charleston

Procurement Division

2 George Street, Suite 3600

Charleston, South Carolina 29401

P) 843-724-7312 F) 843-720-3872

www.charleston-sc.gov

Bid Number: 25-B025R Bids will be received until: November 26, 2025 @ 11:30am

Bid Title: Fire Station 9 Roof Replacement

Non-Mandatory Pre-Bid Meeting: 9:30am on November 13, 2025 at Fire Sta. 9, 1451 King Street

Mailing Date: November 5, 2025

Direct Inquiries to: Robin B. Robinson

Vendor Name:

FEIN/SS#:

Vendor Address:

City – State – Zip:

Telephone Number:

Fax Number:

Minority or Women Owned Business:

Are you a certified Minority or Women-Owned business in the State of South Carolina?  Yes  No

If so, please provide a copy of your certificate with your response.

Authorized Signature: _____________________________ Title: __________________________

Date: _________________________

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for

the same materials, supplies, equipment or services and is in all respects fair and without collusion or fraud. I agree to abide by all conditions

of this bid and certify that I am authorized to sign this bid for the bidder. This signed page must be included with bid submission.

IMPORTANT

1. This solicitation seeks proposals responding to the Scope of Work for a Fire Station 9 Roof

Replacement. This solicitation does not commit the City of Charleston to award a contract,

to pay any costs incurred in the preparation of applications submitted, or to procure or

contract for the services. The City reserves the right to accept or reject any, all or any part

of any Bid received as a result of this Solicitation, or to cancel in part or in its entirety this

Solicitation if it is in the best interest of the City to do so. The City shall be the sole judge as

to whether Bids submitted meet all requirements contained in this solicitation.

2. Bidder may mail, or hand-deliver response to the Procurement Division. Bids delivered

to any other location will not be accepted. Do Not Fax in the Bid response. Please show

the solicitation number on the outside of any mailing package. The City of Charleston

assumes no responsibility for unmarked or improperly marked envelopes. If directing any

other correspondence to the Procurement Division not related to the solicitation, please do

not include the solicitation number on the envelope. If the Bidder chooses not to respond to

this solicitation, it is recommended to return the “No Bid Response Form” to our office.

3. DEADLINE FOR SUBMISSION OF OFFER: Any Bid or offer received after the

Procurement Director of the governmental body or his designee has declared that the time

set for opening has arrived, shall be rejected unless the offer has been delivered to the

designated purchasing office or the governmental bodies’ mail room which services that

purchasing office prior to the Bid opening. [R.19-445.2070(H)]

4. Questions regarding this solicitation must be submitted to Robin B. Robinson in writing no

later than 11:00am on November 14, 2025. Questions may either be faxed to 843-720-

3872 or emailed to Robin B. Robinson at robinsonr@charleston-sc.gov.

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General Information

The City is seeking qualified vendors that can provide roof replacement services for the Charleston

Fire Department Station 9.

There will be a Non-Mandatory Pre-Bid Meeting at 9:30am on November 13, 2025 at Fire

Station 9, 1451 King Street.

Procurement Process

This is an Invitation for Bid. The City will award to the lowest responsive, responsible bidder that

meet the needs of this solicitation. The bids will be opened and an award is made to the lowest

responsive and responsible bidder. Any contract the City chooses to negotiate with the awarded

vendor shall contain, at a minimum, the term and conditions (or substantially the same term and

conditions) as hereinafter stated. The City reserves the right, in its sole discretion, to reject all

submissions, reissue a subsequent solicitation, terminate, restructure or amend this procurement

process at any time. The final selection and contract negotiation rests solely with the City.

Questions

Every effort has been made to insure that all information needed by the Bidder is included herein;

however, questions are allowed and encouraged to clear up any information as described herein, etc.

The City Will Not Accept telephone calls or visits regarding this Solicitation. All questions shall

be in writing and addressed to: Robin B. Robinson, City of Charleston, Procurement

Division, 2 George Street, Suite 3600, Charleston, South Carolina 29401, or email to:

robinsonr@charleston-sc.gov. Written Questions may also be faxed to: 843-720-3872. All

questions must be received before 11:00am on November 14, 2025. No interpretation shall be

binding upon the City unless in writing from the City’s Corporate Counsel.

Oral Statements

No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or

specifications stated in the resulting contract. The City of Charleston shall not be legally bound by

any amendment or interpretation that is not in writing.

Contractor Solely Responsible for Performance

Vendor shall be responsible for the performance of the services required by the contract. Vendor is

an independent contractor and does not act as the City’s agent or employee.

Disqualification of Bidders

Bidders may be disqualified for any of the following reasons:

• Reason to believe collusion exists among the Bidders

• The Bidder is involved in any litigation against the City

• The Bidder is in arrears on any existing contract or has defaulted on a previous contract with

the City

• Lack of financial stability

• Failure to perform under previous or present contracts with the City

• Is currently debarred by the State of South Carolina Procurement Services

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Suspension and Debarment

The Bidder certifies, by submission of this proposal, that neither it nor its principals are presently

debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from

participation in this transaction by any federal, state or local agency. Where the Bidder is unable to

certify to any of the statements in this certification, such Offeror shall attach an explanation to this

proposal.

Contract Negotiations

The City will make award to the responsible and responsive vendor. The terms and conditions of

the contract will be no less advantageous than the provisions of this solicitation or the Vendor’s

proposal. The City reserves the right to make a partial award or to split the award at its sole

discretion.

Vendor’s Duty to Inspect and Advise and Declare All Costs

Each Vendor shall become fully acquainted with the City’s requirements and the scope of

commodities and/or services to be provided. Vendor shall have a duty to request any information

from the City as it deems necessary to prepare their submittal. No change order will be granted or

additional compensation permitted if based upon information the Vendor knew or should have

known as part of the Vendor’s duty to become acquainted with the City’s circumstances and

requirements.

Receipt of Bids

Bids must be submitted to and received by the City no later than the date and time specified within

this solicitation. Bidders mailing proposals should allow a sufficient mail delivery period to insure

timely receipt November 26, 2025 @ 11:30am) of their proposal by the City. Bids received after

the scheduled due date and time will not be considered.

Number of Bids to be Submitted

Each Vendor must submit one (1) Unbound Original (please use a paper clip or binder clip).

Only original documents will be accepted; faxed or electronically mailed versions will not be

accepted. The Vendor must mark on the envelope or wrapping containing the bid, the solicitation

identification number specified in the solicitation and note “Original” on the original bid.

Required Forms and Signature Pages

Vendors should include as an appendix, all ancillary forms required in this Invitation for Bid (IFB).

Required forms include, but are not limited to the following:

• IFB Cover Page

• Certificate of Familiarity

• W/MBE Good Faith Effort Form and appropriate Affidavit

• Any Addenda

Bid Format

Bids are to be prepared in a manner designed to provide the City with a straightforward presentation

of the Bidder’s capability to satisfy the requirements of this solicitation. All copies shall be bound

in a single volume(s) and all documentation submitted with the bid should be bound in the

respective volume(s), where practical.

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a) All bids should be clearly marked “25-B025R Fire Station 9 Roof Replacement” and

submitted in a sealed envelope.

b) Bids must be submitted by mail or hand delivered to Robin B. Robinson, City of

Charleston, Procurement Division, 2 George Street, Suite 3600, Charleston, SC 29401.

c) Proposals must be received in the City’s Procurement Office no later than 11:30am on

November 26, 2025. Late proposals will not be accepted for any reason.

d) No more than one bid may be submitted by any Vendor.

e) The bid must be signed by an official authorized to contractually bind the Vendor.

f) All forms from this solicitation requiring signature must be included in the bid.

References/Experiences

Vendor must provide a minimum of four (4) references. Include company name, mailing address,

name of point of contact, telephone number and email address. The City reserves the right to

contact and request information from any source so named.

Confidentiality

The contents of this Solicitation shall not be discussed with anyone outside of the Bidder's

organization. Any issues regarding confidentiality should be directed to the Point of Contact. Any

breach of this confidentiality requirement will result in immediate disqualification of your

organization from further consideration pursuant to the award of any resulting contract.

Basis for Award

The City will base its recommendation on the bid submitted and if it is responsive and responsible.

The City reserves the right to inspect the Bidder’s physical premises prior to award to satisfy

questions regarding the Bidder's capabilities.

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Fire Station 9 Roof Replacement

Charleston Fire Department HQ/Station 9

1451 King St.

Charleston, SC 29401

Scope of Work:

- Thoroughly clean roofing surface

- Installation of 60 MIL TPO membrane per manufacturers specifications

o Install insulation board throughout roofing sytem

o Install termination bar, new roof drains as needed, new TPO pipe boots as needed, new pitch

pockets as needed, and new flashing around all curbs and roof penetrations

- Vendor is responsible for cleaning up job site and any needed dumpsters

- Vendor is responsible for any necessary equipment such as lifts, etc.

- Vendor to provide product specifications and warranties

Qualifications:

- Commercial Contracting License

- The City of Charleston reserves the right to review past projects of similar scope to verify

experience

- Performance Bond

Lump Sum Bid: ______________________________

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Commodity Codes

• NAICS 238160Roofing Contractors

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