Project Information

Bid Title

6869 RFP Service Contract - Various Pumps

Issuing Agency

Washtenaw Community College

Location

Michigan

Published Date

Jun 18, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

6869 RFP Service Contract - Various Pumps

6869 RFP Service Contract - Various Pumps - Instructions & Specifications 211.85 KB 06/04/2026 RFP 6869 - Addendum 1 159.2 KB 06/18/2026

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WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6869: Service Contract – Various Pumps

RFP Due Date: June 25th, 2026 at 2:00pm EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-3603

WASHTENAW COMMUNITY COLLEGE

Request for Proposal #6869

Service Contract – Various Pumps

RFP Release Date: June 4, 2026

Proposal Responses Due Date: June 25, 2026 by 2:00pm EDT.

Submit proposals electronically via email to:

Susan Pulice

Washtenaw Community College

pur@wccnet.edu

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6869: Service Contract – Various Pumps

RFP Due Date: June 25th, 2026 at 2:00pm EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-3603

1.0 Proposal Invitation

Washtenaw Community College (“College” and/or “WCC”) seeks proposals from pump service companies

that can fulfill the deliverables as outlined in this RFP. The major goal of this project is to identify a service

provider to inspect and maintain various pumps across campus (Weil, Ebara, Flygt, Zoeller, etc.).

Response to this RFP confirms an understanding that this is not a contract or offer of business by the

College. This request for proposal in no manner obligates the College to the eventual purchase of any

products or services described, implied, or which may be proposed, until confirmed by written agreement,

and may be terminated by the College without penalty or obligation at any time prior to the signing of an

agreement, contract, or purchase order. In submitting a proposal, Supplier agrees that all materials

associated with, attached to, or referenced by the submitted proposal will become the property of the

College and may be incorporated into a subsequent contractual agreement between the successful

Supplier and the College.

The College is not liable in any manner or to any extent for any cost or expense incurred by the Supplier

in the preparation, submission, presentation, or any other action connected with proposing or otherwise

responding to this RFP. Such exemption from liability applies whether such costs are incurred directly by

the Supplier or indirectly through the Supplier’s agents, employees, assigns, or others, whether related or

not to the Supplier.

The College reserves the right to reject any and all proposals and waive any irregularities. Proposals which

fail to comply fully with any provisions of this document may be considered invalid and may not receive

consideration. The College also reserves the right to negotiate terms and conditions of a contract with the

chosen Supplier. The College reserves the right to award a contract based on any combination of the

specifications described herein.

The awarded Supplier’s proposal response shall be subject to and governed by the College’s Terms and

Conditions for the Purchase of Services Provided to WCC, located at Terms and Conditions for Services

Provided to WCC, as a condition of award, and are hereby incorporated herein as a substantive part of

the solicitation documents. In the event there is any conflict or inconsistency between the Terms &

Conditions referenced in the RFP documents and those included in a Supplier’s Proposal response,

Supplier’s quote, or listed on the Supplier’s website, the Terms & Conditions of the RFB documents shall

govern. Proposal submissions must include all exceptions to the College’s terms and conditions of

purchase. A purchase order signed by an authorized agent of the College is required to constitute

acceptance of Proposal offer and offer terms and conditions of service. This RFP and any subsequently

offered contracts will be governed by the laws of the State of Michigan. Any and all applicable valid

executive orders, Federal, State or local laws, ordinances or rules or regulations shall apply to any

contract if and when offered and are deemed incorporated herein.

As a public institution, the College is subject to the terms and conditions of the Freedom of Information

Act. As required by law, any information submitted in response to this request for proposal could become

public information. Suppliers responding to this proposal are cautioned not to include any proprietary

information as part of their proposal unless such proprietary information is carefully identified in writing

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6869: Service Contract – Various Pumps

RFP Due Date: June 25th, 2026 at 2:00pm EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-3603

as such and accepted by the College as proprietary. Any documents submitted may be reviewed and

evaluated by any person at the discretion of the College, including non-allied and independent Suppliers

retained by the College now or in the future.

2.0 Planned RFP Schedule

RFP Timeline:

RFP Issued: June 4, 2026

Site Visit: June 11th, 2026

Submission of Written Questions from Prospective Bidders: June 12th, 2026 by 2:00pm EDT

College will post Responses to Written Questions: June 16th, 2026 by 4:00pm EDT

RFP Due Date: June 25th, 2026 by 2:00pm EDT

Attendance at the site visit is mandatory for submitting a response to this RFP:

Date: Thursday, June 11th, 2026

Time: 9:00am

Meeting Location: Damon Flowers Plant Operations building entrance

Plant Operations Building (Room Locator)

(we will be walking to other various campus locations)

3.0 Specifications

To provide annual preventative maintenance inspections and services on various pumps across campus.

Initial term of 1 year with the option to renew up to three (3) consecutive years at then current rates.

Current pumps are:

Quantity

Manufacturer

Location

2

Flygt 3153

Main Campus Lift Station

2

Weil 8101

LA Tunnel area Storm Water Station

2

Ebara

Great Lakes Sanitary Station

2

Ebara

Great Lakes Storm Water Lift Station

2

TBD at site visit

Morris Lawrence Storm Water Lift Station

2

Zoeller

Shipping and Receiving Sanitary Station

2

Weil

Health & Fitness Center Indoor Station

2

Flygt 3085

Health & Fitness Outdoor Station

2

Weil

Energy Center Station

2

Ebara

Grounds Dept. Storage Lift Station

2

Weil

Auto Shop Station

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6869: Service Contract – Various Pumps

RFP Due Date: June 25th, 2026 at 2:00pm EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-3603

It is the vendors’ responsibility to check the above for accuracy during the site visit. Please add, remove

or edit as necessary on your response submission.

Maintenance checks should include (but are not limited to):

-INSPECT AND ADJUST FLOATS IN CHAMBER AND CONTROLS FOR PROPER OPERATION

-CHECK HOUR METERS AND RECORD READINGS

-INSPECT AND RECORD AMP AND VOLTAGE READINGS FOR EACH PUMP

-CHECK INDICATOR LIGHTS FOR BURNED OUT BULBS

-VERIFY PROPER OPERATION OF TELEMETRY

-PULL PUMPS AND CHANGE SEAL OIL OR COOLANT

-CHECK IMPELLER CLEARANCE AND ADJUST TO O.E.M. SPECIFICATIONS

-CHECK FOR DETERIORATING PARTS

-PROVIDE A DETAILED STATION REPORT TO OWNER

• Please list response in table form as shown above with an annual cost column added that shows

the total cost for that line item. (Washtenaw Community College holds a tax-exempt status and shall not be

charged any Federal or State taxes where allowed. Tax-exempt documentation shall be presented when required)

• A copy of the signed Signature Page must be included

4.0 RFP Requirements - General

The following requirements must be met when responding to this RFP.

A. The supplier must warrant its products and services to the requirements and objectives in this RFP.

B. Proof of Insurance - shall be maintained and a copy shall be provided to the College. No changes are

permitted in the insurance coverage unless agreed to in writing by the College. Insurance shall be

maintained for the following coverages in the amounts stated in section 9.0 of Terms and Conditions

for Services Provided to WCC

C. References - The Supplier must provide 2-3 current customer references. References should reflect

organizations that have similar requirements and business goals, scope of work and contract value.

D. Supplier Company Information

1. Background - Brief history and background of your company as well as the length of time you

have supplied services requested in this RFP.

2. Industry Recognition - What industry recognition has your company received?

3. Implementation -Please describe how you go about implementing services requested in the RFP.

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6869: Service Contract – Various Pumps

RFP Due Date: June 25th, 2026 at 2:00pm EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-3603

5.0 Submission Directions

A. Proposals following the guidelines outlined in this document are due on or before June 25th,

2026 by 2:00pm EDT.

Submit proposals electronically via email to:

Susan Pulice

Washtenaw Community College

pur@wccnet.edu

RFP # 6869 Service Contract – Various Pumps

Proposals submitted by methods other than those specified above will NOT be accepted.

B. Submit pump table with annual cost and one (1) signed copy of the Signature Page. Faxed and

mailed replies are not acceptable and will be rejected. It is the responsibility of the vendor to

ensure that proposals are received on or before the due date and time.

C. Questions must be addressed to Susan Pulice, Purchasing Agent, at pur@wccnet.edu. The deadline

to submit questions is June 12th, 2026 by 2:00pm EDT. All questions received by the deadline date

will be posted with answers on the WCC Purchasing website Requests for Proposals and Bids by

June 16th, 2026 at 4:00pm EDT.

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